• Manage Asst Manager / Manager / Senior Manager’s Calendar.
• Co-ordination of meetings, booking of venues and collation of agenda. Arrangement for catering requirements and minutes taking when necessary.
• Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the team.
• Provide support in raising e-PR, track and update the CAPEX budget utilization using the tracking spreadsheet in the shared drive.
• Raise e-Payment for bills and claims, e.g. ambulance, MobileOne, and fill the documents for reference or audit purposes.
• Order stationery for the dept.
• Liaise with MMD and vendors for quotation & co-ordinate delivery of items.
• Track claims for MOH Funding and update Corporate Planning Department (CPD).
• Co-ordinate IT stock-take for the dept.
Collate SAP UAM Review returns & submit to ID Administrator
• Correct bed and discharge mismatch errors in SAP system on behalf of the wards
• Ensure that the Standard Ward Signage in Acrylic Frames are consistent across the wards.
• Prepare presentation slides and statistic reports when needed.
• Going to 36 Wards to consolidate data on posters, facilities, signages, etc
• Provide admin/operational support and co-ordination to projects as assigned e.g. MRSA Dashboard Project, TV replacement, minor renovation, etc.
• Cross-cover the duties of other Executive Assistant / Senior Executive Assistant in their absence.
• Perform any other duties as assigned by Reporting Officer
Requirements:
• At least Diploma
• At least 3-5 working experience in clerical/administrative duties
• Proficient with Ms Word/Excel/Power Point/Outlook.
• Customer service oriented with good communicative and people skills.
• Ability to work independently and as a team.
Interested applicants are invited to email a detailed resume stating your current and expected salary to administrative@nuhs.edu.sg
Please indicate the subject title as: “Executive Assistant (Inpatient Operations)”
* We regret that only shortlisted candidates will be notified.
Closing Date:11-12-11
