CLOSE:
18/09/2017
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Job
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Administrative
Assistant |
Organization
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NATIONAL
ELECTORAL COMMISSION |
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Level
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5.II
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Reports
To |
Deputy
Executive Secretary |
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No.
of Positions |
1
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Deadline
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18/Sep/2017
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Job
Description
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Recording and forwarding to concerned staff any mail received or sent by the Deputy Executive Secretary of the National Electoral Commission; – Sorting out priority mails and files addressed to the Deputy Executive Secretary and forwarding in advance urgent ones to concerned departments; – Analyzing files submitted to the Deputy Executive Secretary and proposing to him/her draft responses; – Suggesting to the Deputy Executive Secretary corrections to be made to documents/files to be signed; – Welcoming the Executive Secretary’s guests; – Receiving written messages or calls for the Deputy Executive Secretary; – Updating the diary and appointments of the Deputy Executive Secretary; – Filing all documents already handled by the Deputy Executive Secretary; – Managing the Deputy Executive Secretary’s office supplies; – Ensuring cleanliness in the office of the Deputy Executive Secretary; – Preparing monthly, quarterly and annual progress reports and whenever required; Performing any other duties as may be ascribed to him/her by the National Electoral Commission authorities. |
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Job
Profile
A1
in Secretariat Studies,Office Management or A0 in Public Administration, Administrative Sciences,Management, Social work, Sociology, Law Key Technical Skills & Knowledge required: – Office Management Skills; – Excellent Communication, Organizational, Interpersonal Skills; – Computer knowledge (Work Processing, Power Point and Internet) – Analytical and problem solving skills; -Time management skills; – fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
How
To Apply
To
apply for this job, please CLICH HERE |
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