National Agricultural Research Organisation (NARO), Administrative Assistant JobVacancy in Uganda

as a body corporate
with the mandate to provide strategic direction for publically funded
agricultural research in Uganda. The organisation is composed of the Council as
its governing body, Committees of Council, a Secretariat for its day-to-day
operations with semi-autonomous Public Agricultural Research Institutes
(PARI’s) under its policy guidance.

• Responsible for drafting correspondence,
  scheduling appointments, organising and maintaining files.
• Quickly responding to telephone inquiries, giving
  information to callers and routing calls to appropriate officials and also
  placing outgoing calls.
• Updating the office diary, providing information
  to callers and visitors, typing letters and reports as well as filing and
  retrieving documents.
• Receiving official visitors and walk-in customers
  by ascertaining the nature of business and directing them accordingly.
• The Admin Assistant will be receiving, sorting,
  recording and distributing mail, general correspondence and documents to
  appropriate officials.
• Scheduling appointments and screening requests
  for meetings, synchronizing and updating appointments.
• Preparing both local and international
  itineraries, confirming travel, freight and hotel reservations.
• Locating and attaching appropriate files to
  correspondence or queries as well as organizing filing and retrieval
  systems.
• Managing the proper maintenance, storage,
  retrieval of files and documents in order to ensure that they are
  accessible and secure.
• Organizing meetings and conferences and
  accurately recording proceedings of various deliberations.
• Responsible for monitoring and tracking the
  progress of various assignments and regularly updating the supervisor and
  other members of staff on deadlines and problems.

• The applicants for the NARO Administrative
  Assistant Job should hold a Diploma in Secretarial Studies from a
  reputation institution.
• At least three (3) years progressive experience
  gained in a busy executive office.
• Possession of a Bachelor’s Degree in Secretarial
  and Office Management will be an added advantage.
• Computer proficiency in using word processing and
  other computer software packages, including use of the e-mail, the
  internet as well as local and wide area network systems.