HEAD
OF CENTRAL SECRETARIAT
OF CENTRAL SECRETARIAT
Job HEAD OF CENTRAL
SECRETARIAT
Organization MINISTRY OF ENVIRONMENT
Level 7.II
Reports To DIRECTOR OF FINANCE AND ADMINISTRATION UNIT
No. of Positions 1
Deadline 22/Jan/2018
SECRETARIAT
Organization MINISTRY OF ENVIRONMENT
Level 7.II
Reports To DIRECTOR OF FINANCE AND ADMINISTRATION UNIT
No. of Positions 1
Deadline 22/Jan/2018
Job
Description
Description
- Receive
and acknowledge receipt of all incoming mail and outgoing mails to the
Ministry and capture them on the e – doc;
- Proper/professional
filing and keeping of all mail; both incoming and outgoing;
- Ensure
Mails are recorded before they are transmitted to the relevant departments
- Ensure
outgoing and incoming correspondences are properly recorded and filed
- Safe
custody and control of use of the Ministry’s stamp and seal;
- Code
all outgoing mail;
- Dissemination
of all outgoing email and keeping a record of its receipt at the various
destinations;
- Liaise
with Courier service providers to collect and deliver courier from the
Ministry’s Central Secretariat to ;
- Produce
(photocopy and bind) documents as may be needed by different Units;
- Produce
weekly report of the status of mails responded to or not
- Ensure
high standards of customer care to the clients of the ministry
- Performs
such other related duties as may be assigned by DAF from time to time;
Job
Profile
Profile
A1
in Secretariat Studies, Office Management, Library and Information Science with
2 years of working experience or A0 in Public Administration,Administrative
Sciences, Management, Sociology,Social Work, Law,Library and Information
Science
in Secretariat Studies, Office Management, Library and Information Science with
2 years of working experience or A0 in Public Administration,Administrative
Sciences, Management, Sociology,Social Work, Law,Library and Information
Science
Key
Technical Skills & Knowledge required:
Technical Skills & Knowledge required: