SPECIAL VACANCY NOTICE OPEN TO INTERNAL AND
EXTERNAL CANDIDATES
EXTERNAL CANDIDATES
1. Finance
Assistant (Operations)
Assistant (Operations)
Position title: Finance Assistant (Operations)
Duty station: Kigali, Rwanda.
Classification: Employee, G5/1 (UN Salary Scale for GS staff)
Duty station: Kigali, Rwanda.
Classification: Employee, G5/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30thNovember 2013
Reference Code: SVN2013/11-RW
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of
Mission, under direct supervision of the Resource Management Officer and in
coordination with the Operations Officer, the incumbent will be responsible for
the post-departure financial functions of movements, i.e. verification of costs
incurred for each movement and costs input into MIMOSA.
Mission, under direct supervision of the Resource Management Officer and in
coordination with the Operations Officer, the incumbent will be responsible for
the post-departure financial functions of movements, i.e. verification of costs
incurred for each movement and costs input into MIMOSA.
Core functions/Responsibilities:
- Verify costs incurred for each movement and
costs entered in Migrant Management Database (MIMOSA) and propose
adjustments as necessary. - Verify documents in Proflight (PF) files and
Keep Proflight files updated in MIMOSA - Forward electronic departure notifications to
Field Data and Statistics Unit in Manila and/or Regional Office Nairobi. - Receive; verify/certify airline invoices for
local or Mission Payment Requests. - Process payment of airline invoices through
accounting system (SAP) after verification in order to certify correctness
and to ensure that all appropriate supporting documents have been provided
and clearing of vendor accounts once payment has been done by Treasury. - Monitor vendor accounts including follow up
with airlines for relevant documents for clearance of debtors and provide
timely feedback of long outstanding issues to the Resource Management
Officer. - Responsible for ticket control including
receipt and verification of tickets, Prepaid Tickets Advices and
Miscellaneous Charge Orders for onward dispatch to Operations unit. - Update ticket status in I-Gator for files that
have departed and tickets utilized. - Process and follow up with airlines on refund
requests and credit notes. - Prepare Nominal rolls and Departure/Cost
Notifications for each Proflight to be used as supporting documents for
invoice certification. - Complete travel warrants for movements to
Canada & maintaining the relevant file(s) - Verify Promissory Notes for movements so as to
ascertain they are correctly prepared and preparation for dispatch of prom
notes to IOM New York for further handling. Maintain the relevant movement
files(s). - Carry out monthly Proflight files audit to
ensure accuracy and proper filing. - Send monthly statistics/reports to project
partners as required. - Post other accounting transactions in SAP
accounting system and generate reports as well as process payments through
electronic banking systems. - Maintain a filing system and to ensure proper
custody of financial documents -vouchers, bank correspondence etc. - Regularly (monthly or as scheduled) collects
statistics/reports from Operations and Medical Departments and assist in
the computation of income generated for service fee based projects.
-Reviews and computes travel claims and Imprest accounts, and verifies
authenticity of the supporting documents provided. - Provide guidance and information to other
units on financial policies and procedures. - Review and suggest improvements to existing
internal controls in the relevant areas of administration and finance in
order to safeguard the mission’s resources - Perform such other duties as may be assigned.
Desirable Competencies
Behavioral : a) takes
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions,
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions,
Technical: a)
Effectively applies knowledge of relevant financial discipline b) Develops /
follows internal control procedures to prevent fraud and mismanagement c)
Ensures application of institutional financial policies and guidelines
d)Advocates incorporation of financial considerations into processes and
procedures e)Maintains confidentiality and discretion in appropriate areas of
work f)Ability to read, understand and apply written instructions and
guidelines; g) interpret instructions and resolve work related problems; h)
detect input/output errors; i) perform basic arithmetical calculations.
Effectively applies knowledge of relevant financial discipline b) Develops /
follows internal control procedures to prevent fraud and mismanagement c)
Ensures application of institutional financial policies and guidelines
d)Advocates incorporation of financial considerations into processes and
procedures e)Maintains confidentiality and discretion in appropriate areas of
work f)Ability to read, understand and apply written instructions and
guidelines; g) interpret instructions and resolve work related problems; h)
detect input/output errors; i) perform basic arithmetical calculations.
Desirable Qualifications and experience
-Bachelor’s degree in finance or related field from
a recognized institution.
-Relevant training and experience in accounting or finance, and a professional
qualification such as CPA, CA, CIMA or ACCA a distinct advantage.
-At least five years of prior work experience in finance, budgeting,
forecasting, Receivables.
-Computer literacy & proficiency in Ms Windows XP and 2007, Ms Office 2007,
2010, Database and Ms Access.
-Prior work experience in an international organization and more specifically
in the airline industry a distinct advantage.
-Knowledge of IOM accounting systems, software and procedures and a high level
of computer literacy, in particular in computerized accounting systems
(including SAP) mandatory.
a recognized institution.
-Relevant training and experience in accounting or finance, and a professional
qualification such as CPA, CA, CIMA or ACCA a distinct advantage.
-At least five years of prior work experience in finance, budgeting,
forecasting, Receivables.
-Computer literacy & proficiency in Ms Windows XP and 2007, Ms Office 2007,
2010, Database and Ms Access.
-Prior work experience in an international organization and more specifically
in the airline industry a distinct advantage.
-Knowledge of IOM accounting systems, software and procedures and a high level
of computer literacy, in particular in computerized accounting systems
(including SAP) mandatory.
Languages
Excellent command of spoken and written English is
required. Knowledge of French and Kinyarwanda language an advantage.
required. Knowledge of French and Kinyarwanda language an advantage.
2. Office
Assistant
Assistant
Position title: Office Assistant
Duty station: Kigali, Rwanda.
Classification: Employee, G4/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/12-RW
Duty station: Kigali, Rwanda.
Classification: Employee, G4/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/12-RW
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of
Mission and direct supervision of Resource Management Officer, the incumbent
will perform routine administrative functions in support of the office of the
Chief of Mission, Operations Department and general office support:
Mission and direct supervision of Resource Management Officer, the incumbent
will perform routine administrative functions in support of the office of the
Chief of Mission, Operations Department and general office support:
Core functions/Responsibilities:
- Receive and coordinate correspondence drafted
for the COM’s signature.. - Liaising with the relevant units to obtain
briefs, background information and documents and related material for
different meetings/events, as needed. - Review the briefs to ensure comprehensiveness
of information; obtain additional input from focal points as
required. - Attend programmatic meetings, draft
action points to be shared with project staff and make sure timely
follow-up action is taken; - Issuing and recording reference numbers of all
correspondence from COM office -Keeping up to date contact details of high
level officials from Governments, Embassies, other UN Agencies and
International Organizations and Regional Economic Commissions (REC) - Organizing the COM’s appointments, work plan
and meeting agendas as may be requested - Facilitating the organization of
national and international meetings, conferences and visits, including
travel and hotel arrangements, as well as the itinerary of IOM visitors
for the COM’s office - Recording, filing and distributing Minutes of
Meetings (MoM) and Note For File (NFF) between the COM, Project Managers,
Staff Members and High Level Officials - Taking minutes of meetings, including weekly
staff meetings - Operate the switchboard
- Receive, Register and distribute all
correspondence/mail coming in and out of the organization - Welcome and help out visitors and usher them
as required - Ensure reception area is well organized and
presentable at all times - Regularly conduct inventory of IOM property at
IOM Operations Department, report on the needs, and keep a data
base. - Be a focal point for IOM Operations Department
for procurement and stock requisition of office supplies and
equipment. - Support OPS staff requests regarding
arrangements for meetings and conferences, prepare payment requests. - Assist IOM Operations Staff with preparing TAs
and facilitate the process in the timely manner. - Be responsible for the track of AL planning in
Operations Department, and update the data base of ALs and TDYs. - Assist in preparation of payment requests for
operations department regarding procurement, bus transport of refugees,
other daily needs for the department. - Facilitate visa applications for Operational
Staff with other departments and embassies. - Perform other duties as maybe assigned.
Desirable Competencies
Behavioral : a) takes
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions,
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions,
Technical: a)
Correctly interacts with and advises on interfacing with senior level
stakeholders as appropriate, b) Effectively coordinates actions with other
implementing partners, c) Maintains confidentiality and discretion in
appropriate areas of work, d) Ability to read, understand and apply written
instructions and guidelines; e) interpret instructions and resolve work related
problems; f) detect input/output errors; g) perform basic arithmetical
calculations. h) Accuracy in handling and reporting data, i) correctly
interacts with and advises on interfacing with senior level stakeholders as
appropriate
Correctly interacts with and advises on interfacing with senior level
stakeholders as appropriate, b) Effectively coordinates actions with other
implementing partners, c) Maintains confidentiality and discretion in
appropriate areas of work, d) Ability to read, understand and apply written
instructions and guidelines; e) interpret instructions and resolve work related
problems; f) detect input/output errors; g) perform basic arithmetical
calculations. h) Accuracy in handling and reporting data, i) correctly
interacts with and advises on interfacing with senior level stakeholders as
appropriate
Desirable Qualifications and experience
- Diploma in Business Administration or any
related field. - Bachelor’s degree in administration would be a
distinct advantage - At least 4 years work experience in
administration in a similar capacity. - Computer Literacy& proficiency in MS
Windows XP and 2007 or above, MS Office 2007, 2010, Database and MS
Access. - Accuracy in handling and reporting data.
- Prior experience working in an UN
Agency/IO/INGO is an added advantage. - Basic secretarial skills and experience.
- Excellent analytical thinking skills.
- Ability to work in multicultural
environment. - Ability to work under pressure and with
minimum supervision
Languages
Excellent command of spoken and written English is
required. Knowledge of French and Kinyarwanda language an advantage.
required. Knowledge of French and Kinyarwanda language an advantage.
3.
Operations Assistant (2 positions)
Operations Assistant (2 positions)
Position title: Operations Assistant (2
positions)
Duty station: Kigali, Rwanda.
Classification: Employee, G5/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/11-RW
positions)
Duty station: Kigali, Rwanda.
Classification: Employee, G5/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/11-RW
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of
Mission, under the direct supervision of the Operations Officer, and the Senior
Operations Assistant, the incumbent is responsible for performing resettlement
operations in compliance with IOM established procedures to ensure orderly and
timely movements of refugees and migrants.
Mission, under the direct supervision of the Operations Officer, and the Senior
Operations Assistant, the incumbent is responsible for performing resettlement
operations in compliance with IOM established procedures to ensure orderly and
timely movements of refugees and migrants.
Core functions/Responsibilities:
- Receive refugees and migrants during reception
hours, perform booking interviews as necessary. - Make airline bookings for migrants in
accordance with the established Standard Operating Procedures SOPs. - Verify migrant/documents identity as necessary
and confirm the validity of travel documents prior to flight
bookings. - Receive and register travel documents, make
entries into IOM database (Mimosa) as required and as per SOPs. - Create Pro-Flights in Mimosa and Pro-flight
files as assigned by Senior Operations Assistant. - Track travel documents expiration deadlines
and make airline bookings/check schedules in AMADEUS as required. - Communicate with the airlines on Proflight
related issues, name lists, booking details, domestic bookings, additions,
deletions, ticket refunds, etc. - Communicate with relevant IOM offices and
other counterparts (RSC, UNHCR, ICRC, Embassies, and Consulates) about
departure schedules, ground transportation of migrants between processing
sites for the purpose of resettlement activities. - Follow up with IOM departments, and other IOM
officers regarding costs of movements. - Follow up for timely assignment of medical and
operational escorts to Pro-flights make escort bookings and communicate
the details to those concerned offices in accordance with the program
requirements. - Ensure timely proflight updates in Mimosa, and
SIMA. - Create entries in I-GATOR and follow up ticket
refunds in IGATOR and with airlines as necessary and according to IOM
SOPs. - Generate and timely distribute Advance Booking
Notifications (ABNs), Transit Visa Waiver Requests, Additions, Deletions,
Departure Notification to the Proflight according to IOM SOPs. - Ensure timely preparation and signature of
loan documents (USRAP Promissory Notes, Canadian Warrants) as applicable. - Keep updated Pro-flight file, ensuring that
all necessary documents are requested and included in the file including
exit permits, correspondence with airlines, receiving missions and other
related parties. - Ensure timely hand over of required documents
to Data Entry Unit for preparation of IOM travel bags for Airport
Operations Staff. - Enter costs into Mimosa and ensure timely
closure of files and handover to finance operations assistant airlines
accounts team for final closure. - Perform such other duties as may be assigned.
Desirable Competencies
Behavioral: a) takes
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions
Technical: a)
Effectively applies knowledge of migration issues within organizational
context, b) Correctly frames migration issues within their regional, global,
and political context, c) Effectively coordinates actions with other
implementing partners, d) Works effectively with local authorities,
stakeholders, beneficiaries, and the broader community to advance country e)
Maintains confidentiality and discretion in appropriate areas of work f)
Ability to read, understand and apply written instructions and guidelines; g)
interpret instructions and resolve work related problems; h) detect
input/output errors; i) perform basic arithmetical calculations j) Accuracy in
handling and reporting data.
Effectively applies knowledge of migration issues within organizational
context, b) Correctly frames migration issues within their regional, global,
and political context, c) Effectively coordinates actions with other
implementing partners, d) Works effectively with local authorities,
stakeholders, beneficiaries, and the broader community to advance country e)
Maintains confidentiality and discretion in appropriate areas of work f)
Ability to read, understand and apply written instructions and guidelines; g)
interpret instructions and resolve work related problems; h) detect
input/output errors; i) perform basic arithmetical calculations j) Accuracy in
handling and reporting data.
Desirable Qualifications and experience
- Bachelor’s Degree in social sciences or
business administration or any other related field. - IATA Standard diploma from a well-established
institution - At least five years of experience in an
airline or busy travel agency carrying out similar tasks. - Proficiency in AMADEUS or other airlines
Computer Reservations System. - Computer literacy & proficiency in Ms
Windows XP and 2007, Ms Office 2007, 2010, Database and Ms Access. - Previous working experience with NGOs or
international organizations, is an added advantage - Overall knowledge of USRAP, Australian,
Canadian, and European IOM resettlement procedures, a critical added
advantage.
Languages
Excellent command of spoken and written English is
required. Knowledge of French and Kinyarwanda language an advantage.
required. Knowledge of French and Kinyarwanda language an advantage.
4. Airport/Movement
Assistant
Assistant
Position title: Airport/Movement Assistant
Duty station: Kigali, Rwanda.
Classification: Employee, G4/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/08-RW
Duty station: Kigali, Rwanda.
Classification: Employee, G4/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/08-RW
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of
Mission, under the direct supervision of the Operations Officer and in
coordination with Senior Operations Assistant, the incumbent will assist in
implementing the refugee resettlement operations and activities at Kigali
International Airport as well as perform clerical and administrative tasks
related to Movement/Airport Support
Mission, under the direct supervision of the Operations Officer and in
coordination with Senior Operations Assistant, the incumbent will assist in
implementing the refugee resettlement operations and activities at Kigali
International Airport as well as perform clerical and administrative tasks
related to Movement/Airport Support
Core functions/Responsibilities:
- Arrange for the transport of cases traveling
to or from camps or within Kigali for medicals or operational reasons
(departures): travel documents, manifests, bus tickets, cash (DSA)
requests etc. - Liaise with MHD to ensure follow up medical
procedures are completed before cases return to the camps. - Transmit IOM Travel Documents from IOM office
to the Airport for the migrants departing, or transiting to other
destinations as applicable. - Monitor Operational email correspondence to
ensure that all IOM beneficiary movement needs through Kigali’s airports
is attended to as per SOPs. - Arrange for USRAP Promissory Notes and
Canadian Warrants to be signed prior to departure from Kigali
International Airport. - Liaise with airlines regarding pre-check-in
procedures for IOM groups, and ensures scanned copies of travel
documents/transportation letters are transmitted to the airline concerned
in a timely manner. - Coordinate migrants’ transportation to Kigali
International Airport as applicable. - Check airline tickets in a timely manner and
verify travel documents and migrants’ identities prior to check-in. - Arrange check-in of the migrants departing,
assisting with bags, providing ID verification, leading departing migrants
through customs and immigration. - Weigh and Tag refugee baggage at the airline
check-in desk. -Ensure that relevant airport services are accessed for cases
with special needs; including medical and unaccompanied minors. - Liaise with airlines, immigration, airport
authorities on procedures for IOM passengers. - Arrange for snacks and/or meals and
accommodation as necessary for all IOM passengers in case of delay with
departure. - Immediately inform Senior Operations
Assistants/Operations Officer of any flight changes, cancellations for
further guidance. - Confirm departures to Operations Assistants,
and provide bag count for transmitting the data to the IOM mission
receiving passengers. - Assist IOM AVRR transiting, arriving or
departing at Kigali International Airport by arranging for accommodations
and onward transport as necessary. - Greet/welcome beneficiaries upon arrival at
Kigali International Airport, orientates/assists them through security,
luggage checks, check in, immigration and departure. - Liaise with Kigali Airports Authority,
Immigration Officials and airline focal points within Kigali airport to
ensure that beneficiaries are able to depart without incident or
delay. - Perform such other duties as may be assigned.
Desirable Competencies
Behavioral: a) takes
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions, l) Ability to work
under stressful conditions such as heavy workloads and deadlines m) Attentive
to details n) Willing to accept flexible work schedule
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions, l) Ability to work
under stressful conditions such as heavy workloads and deadlines m) Attentive
to details n) Willing to accept flexible work schedule
Technical: a) Maintains
confidentiality and discretion in appropriate areas of work b) Accuracy in
handling and reporting data, c) Ability to read, understand and apply written
instructions and guidelines; interpret instructions and resolve work related
problems; d) detect input/output errors; e) perform basic arithmetical
calculations,
confidentiality and discretion in appropriate areas of work b) Accuracy in
handling and reporting data, c) Ability to read, understand and apply written
instructions and guidelines; interpret instructions and resolve work related
problems; d) detect input/output errors; e) perform basic arithmetical
calculations,
Desirable Qualifications and experience
- Diploma in IATA or in Travel and Transport
related fields. - At least four years of resettlement/movement
or airline experience. - At least two years working experience with
agencies involved in movements: Resettlement Support Centre (RSC), IOM,
UNHCR, airport authorities etc. - Strong communication, negotiation and problem
solving skills. - Computer literacy & proficiency in Ms
Windows XP and 2007, Ms Office 2007, 2010, Database and Ms Access. - Ability to work under stressful conditions
such as heavy workloads and deadlines. Attentive to details. Accuracy in
handling and reporting data. Willing to accept flexible work schedule
Languages
Excellent command of spoken and written English is
required. Knowledge of French and Kinyarwanda language an advantage.
required. Knowledge of French and Kinyarwanda language an advantage.
5. Data
Processing Assistant (2 positions)
Processing Assistant (2 positions)
Position title: Data Processing Assistant (2
positions)
Duty station: Kigali, Rwanda.
Classification: Employee, G4/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/09-RW
positions)
Duty station: Kigali, Rwanda.
Classification: Employee, G4/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/09-RW
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of
Mission, under the direct supervision of the Operations Officer and in
coordination with Senior Operations Assistant, the incumbent is responsible for
entering data for refugees and migrants into IOM data base (MiMOSA) and
preparation of IOM travel bags in compliance with IOM established procedures to
ensure orderly and timely movements of refugees and migrants.
Mission, under the direct supervision of the Operations Officer and in
coordination with Senior Operations Assistant, the incumbent is responsible for
entering data for refugees and migrants into IOM data base (MiMOSA) and
preparation of IOM travel bags in compliance with IOM established procedures to
ensure orderly and timely movements of refugees and migrants.
Core functions/Responsibilities:
- Receive travel docs from High commissions,
USRAP travel packets from IOM Regional Offices (IOM-Nairobi or
IOM-Kampala); check and confirm documents/packets received against
RSC/high commissions dispatch list and return signed copy to sending
office as appropriate. - Import USRAP data lists into Mimosa database;
register cases received in Mimosa. - Update case status in Mimosa and tracking
system, indicating cases with special needs and cross-references in
Mimosa. - Sort & photocopy travel documents as
requested by other Units/Departments, i.e. for exit permits. - Dispatch all unused travel documents by DHL to
the relevant IOM missions and ensure proper tracking records of documents
to avoid loss and/or mishandling. - Maintain and update spreadsheet of travel
packets received from RSC/Embassies and those that are returned. - Liaise and reconcile with RSC, embassies &
missions on cases received and returned. - Timely and accurately prepare IOM departure
bags for refugees and migrants including: air tickets, I-94 cards, travel
documents, departure/exit cards, X-rays, medical documents, pre-departure
certificates, and customs cards for departures ex Rwanda before handing
them to the Airport Staff. Regular report on the case statuses at IOM. - In coordination with the IT Assistant Design
database systems as required by IOM local specifications: create a
statistical data base for Operations Department, that is used by the
Department for monthly, quarterly and ad-hoc Ops reports. - Adopt available automated statistical reports
to the immediate needs of the Department. - Prepare other statistical or descriptive
reports and undertake a research as may be required. - Perform any other duties as may be assigned
from time to time.
Desirable Competencies
Behavioral: a) takes
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions,
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation, k)
displays awareness of relevant technological solutions,
Technical: a)
Maintains confidentiality and discretion in appropriate areas of work, b)
Accuracy in handling and reporting data. C) Ability to read, understand and
apply written instructions and guidelines; d) interpret instructions and
resolve work related problems; e) detect input/output errors; f) perform basic
arithmetical calculations g) Typing speed of 50 words per minute.
Maintains confidentiality and discretion in appropriate areas of work, b)
Accuracy in handling and reporting data. C) Ability to read, understand and
apply written instructions and guidelines; d) interpret instructions and
resolve work related problems; e) detect input/output errors; f) perform basic
arithmetical calculations g) Typing speed of 50 words per minute.
Desirable Qualifications and experience
- Diploma in IT/Information Systems or related
field - Minimum of four years continuous professional
working experience in computer data entry in a busy institution - Computer literacy & proficiency in Ms
Windows XP and 2007, Ms Office 2007, 2010, Database and Ms Access. - Overall knowledge of USRAP, Australian,
Canadian, and European IOM resettlement procedures, a critical added
advantage. - Accuracy in handling and reporting data.
- Typing speed of 50 words per minute.
Languages
Excellent command of spoken and written English is
required. Knowledge of French and Kinyarwanda language an advantage.
required. Knowledge of French and Kinyarwanda language an advantage.
6. Driver
Position title: Driver
Duty station: Kigali, Rwanda.
Classification: Employee, G2/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/10-RW
Duty station: Kigali, Rwanda.
Classification: Employee, G2/1 (UN Salary Scale for GS staff)
Type of appointment: Special Short Term Contract. Six Months, with
possibility of extension
Estimated Start date: As soon as possible
Closing date: 30th November 2013
Reference Code: SVN2013/10-RW
Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Chief of
Mission, under direct supervision of the Resource Management Officer,the
incumbent will be responsible for office car maintenance and other logistical
activities.
Mission, under direct supervision of the Resource Management Officer,the
incumbent will be responsible for office car maintenance and other logistical
activities.
Core functions/Responsibilities:
- Drive IOM vehicles and execute tasks as
assigned by the supervisor. - Follow the rules and regulations of driving
IOM vehicles at all times. - Ensure the safety and security of vehicle,
staff and cargo, ensuring that road discipline and traffic rules are
observed. - Manage the day-to-day maintenance of the
assigned vehicle to ensure roadworthiness before departure. This includes
daily check of tyres, brakes, engine oil, fan belt, etc. Ensure
cleanliness of the vehicle at all times. - Fill in the inspection sheet of vehicle
status and share with the supervisor. Report promptly any defects or
malfunctioning of the vehicle that requires immediate attention. - Ensure that incase of accident, supervisors
and UNDSS are informed and a police report is obtained. In no case should
the driver accept responsibility. - Maintain the vehicle road log sheet including
the fuel status and oil changing at all times. - Collect mail and deliver various documents as
planned by the supervisor - Maintaining a checklist of spares, jack,
toolbox to ensure care and accountability. - Ensuring that the keys are returned to the
safe at the end of the day. - Keeping track of service, insurance and
registration dates and alerting the supervisor well in advance. - Making weekly reports on vehicle status to be
shared with the supervisor. - Take the vehicle to pre-identified maintenance
workshops andfollow up on maintenance performed and make sure vehicle is
repaired to standard and without any delay. - Keep proper records on consumables used and
maintenance performed for every and each vehicle. - Makes sure all vehicles are having the
appropriate equipment and tools by Rwandan Law, and by MOSS. - Perform such other duties as may be assigned.
Desirable Competencies
Behavioral: a) takes
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation,
responsibility and manages constructive criticism, b) works under minimal
supervision, c) works effectively with all clients and stakeholders d) promotes
continuous learning; communicates clearly e) takes initiative and drives high
levels of performance management, f) plans work, anticipates risks, and sets
goals within area of responsibility, g) displays mastery of subject matter, h)
contributes to a collegial team environment, i) creates a respectful office
environment free of harassment and retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA), j)incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation,
Technical: a)
Effectively applies specialized knowledge of logistics to timely source goods
and services, b) Drives IOM vehicles in a safe manner consistent with local
regulations, c) Basic knowledge of vehicle maintenance and repairs, d) Good
knowledge of routes within Rwanda, e) Good knowledge and working experience
with VHF and HF Radios.
Effectively applies specialized knowledge of logistics to timely source goods
and services, b) Drives IOM vehicles in a safe manner consistent with local
regulations, c) Basic knowledge of vehicle maintenance and repairs, d) Good
knowledge of routes within Rwanda, e) Good knowledge and working experience
with VHF and HF Radios.
Desirable Qualifications and experience
- Completion of High School education/diploma
- At least two years continuous driving experience,
preferably with an international organisation - Valid Driving License (A, B, C, E
class). - Possession of a Government driving test grade
I and II. - Possession of a recent certificate of good
conduct from Police. - Strong interpersonal and intercultural skills.
- Flexible in terms of working hours.
- Good knowledge of routes within Rwanda
- Good knowledge and working experience with VHF
and HF Radios.
Languages
Excellent command of spoken and written English is
required. Knowledge of French and Kinyarwanda language an advantage.
required. Knowledge of French and Kinyarwanda language an advantage.
How to
apply:
apply:
Interested candidates are invited to submit their
applications (Cover letter not more than one page specifying the motivation for
application, indicating the Reference code of this vacancy and detailed CV with
three professional references and contacts ‘email or telephone’) by email to: iomrwandarecruitment@iom.int
applications (Cover letter not more than one page specifying the motivation for
application, indicating the Reference code of this vacancy and detailed CV with
three professional references and contacts ‘email or telephone’) by email to: iomrwandarecruitment@iom.int
The subject of your e-mail should read the Position
title and reference code.
title and reference code.
Only short listed candidates will be contacted, no
phone calls please.
phone calls please.