International Rescue Committee (IRC) Human Resources Officer Job Vacancy in Rwanda

Since 1994, the
International Rescue Committee (IRC), a renowned international humanitarian
agency, has been committed to transforming lives with a range of innovative
programs in Rwanda. The IRC Rwanda Program ensures sustainable interventions
are developed in collaboration with communities, local and national
institutions. The IRC has directly impacted the lives of many Rwandans living
in the country during its 19 years of operation.

Interested
candidates are encouraged to apply for the following full time job vacancy:

HUMAN
RESOURCES OFFICER (1)

Location:
Kigali

Duration: Renewed on annual basis

Start date:
AS SOON AS POSSIBLE

Scope of
work:

The Human Resources
Officer position aims at providing professional support to the IRC in Rwanda by
performing human resource management functions encompassing organizational
management, talent acquisition, HR services and performing administration
tasks, among others.

Key duties:

Organizational
Management

• Perform
  workforce planning and ensure it is reviewed accordingly
• Support
  the IRC Way Ambassador
• Monitor
  and assess HR scorecard; fill the scorecard quarterly and submit in a
  timely fashion

• Keep
  the country management team updated on local labour laws, regulations, IRC
  HR policies and instructions that could affect IRC Rwanda policies and
  work

Talent
Acquisition & Management

• Lead
  and facilitate recruitment and internal mobility process

• Ensure
  new hires go through IRC Connect orientation and onboarding according to
  HR policy, with program coordinator and operations units put in place
  program and track the implementation orientation for new staff.

• In
  collaboration with the Program Director develop and implement staff
  development plans as well as improvement plans.
• Under
  the guidance of the program director make a follow up and track the annual
  performance evaluation
• Make
  sure all disciplinary actions are documented accordingly and followed
  through.

HR services
& Administration

• Preparation
  of monthly payroll for national staff and preparing checks or arranging
  bank transfer to staff bank accounts. Producing pay slips accordingly.
• Ensure
  that all staff have the necessary benefits according to Rwanda laws and
  IRC policy
• Update
  and monitor HR computer based databases accordingly ( such as Workday)
• Ensure
  that policies are communicated in a timely manner and accessible to all
  staff.
• Ensure
  that work permit(s) are processed in a timely manner.
• Prepare
  monthly reports

• Update
  and maintain staff leave documents and ensure that leave taken is properly
  documented with approvals by the authorized signatories.
• Maintain
  up-to-date and organized personnel files of all IRC Rwanda national and
  International staff.
• Reconcile
  the national staff payroll with leave, contract dates, and other paperwork
  on file.
• Produce
  the national staff tax and National Social Security Fund (RSSB) records on
  a monthly basis.
• Receive
  timesheets for all Kigali national staff on a monthly basis.
• Perform
  exit procedures with all departing International and Kigali national staff
  to ensure that all personal telephone bills have been paid and that other
  issues (i.e. returning keys, forwarding addresses, payroll information)
  are finalized.

Other Duties

• In
  coordination with the Program Director, support field staff to handle
  field level administrative and human resource matters.
• Take
  minutes of management meetings and distribute them once reviewed by the
  Program Director
• Translate/edit
  office documents agreed upon by the Program Director
• In
  collaboration with the program director, update the  international
  pre arrival information
• Attend
  and participate in trainings identified/organized by supervisor.
• Perform
  other duties as may be assigned by the Program Director

Qualifications:

• Bachelor
  degree in business administration or any other related field.  A
  master’s degree preferred.
• Good
  written and spoken English, working knowledge of French and fluency in
  Kinyarwanda required.
• Excellent
  computer knowledge: Microsoft Word and Excel and PowerPoint
• Minimum
  3 years experience as human resources professional within an international
  organization
• Demonstrated
  success as a HR generalist supporting employees of 30+
• Demonstrated
  success in supporting senior management
• Demonstrated
  success in supporting senior management and building relationships.
• Broad
  knowledge and experience in employment law, compensation, organizational
  planning, organization development, employee relations, and training and
  development
• Strong
  collaborator with effective interpersonal and analytical skills
• Demonstrated
  ability to work, manage, and meet competing deadlines in a fast-paced.
• Aptitude
  for problem solving and decision making needed
• Superb
  written and verbal communication skills required. 
• Capable
  of managing conflict and conflicting views. 
• Good
  knowledge and experience of HRIS systems/ electronic based HR management
  software preferred
• Motivated
  and innovative
• Well
  organized in her/his work
• Sense
  of  assertiveness and time management

HOW TO
APPLY:

Applications
should include: a cover letter, current curriculum vitae with relevant
experience only, certified copy of degree(s) and relevant certificates only, 3
professional reference contacts.

Interested
candidates should deposit their applications at either address below:

IRC Kigali
Office: Avenue
Amajyambere, KG 2 AV #4, Kimuhurura sector, Gasabo district (opposite to the
Ombudsman Office, Kukabindi).

IRC Ngoma
Office: next
to Popular Bank of Kibungo, opposite Ngoma medical center in Kibungo, Ngoma
district. 

APPLICATION
DEADLINE: 13th January, 2014 at 17:00.

Only
shortlisted candidates will be notified.