Innovations for Poverty Action,Finance & Administration Assistant Jobs in Rwanda

A works with development
partners and academic researchers to create and evaluate approaches to solving
development problems, to communicate “what works” in development and to scale
up successful projects in a variety of fields, including health, education,
microfinance, governance and agriculture.

• Facilitate/assist
  in the payment and recording transactions in a timely and accurate manner;
• Based
  on genuine approved documents, Process all payments and ensure all
  supporting documentations are attached to and transactions are compliant
  to IPA rules and regulations;
• Checking
  invoices for arithmetic accuracy, proper support documentations, etc…
• Maintain
  office petty cash and check books;
•  Filing
  of finance / accounts documents;
• Record
  financial/accounting transactions on daily basis in the appropriate
  journals;
• Review
  advance request from various staff
• Reviewing
  expense advance returns to ensure that they are complete and accurate, and
  have appropriate supporting documentation
• Support
  the Finance Manager in payroll and statutory tax processing;
• Facilitate
  the monthly cash requests compilation;
• Support
  in upholding and enforcing all IPA accounting policies and procedures and
  providing capacity building for staff on financial management when
  necessary
• Assist
  the finance Manager to perform Bank reconciliation;
• Submitting
  all other bank correspondence e.g. drafts, transfer requests etc.
• Assist
  with financial reports as required,
• Facilitate
  all finance related matters in absence of the Finance Manager

• Support
  the staff registration with relevant government authorities (e.g. RRA,
  RSSB) and monthly filing of returns;
• Support
  in courier dispatch and receiving;
• Proactively
  communicating with IPA-Rwanda management team regarding financial and
  administrative issues, including regular updates,
• Ensuring
  that confidentiality of all accounting and finance related issues are
  respected and maintained at all times;
• Reconciling
  expense advances and ensuring that accounts are within acceptable levels

• Support
  in drafting admin and finance various communications, 
• Support
  the office Manager in quotes searching and procurement process;
• Support
  the office in supplies and logistical issues,
• Support
  the office manager in inventory of assets and supplies;
• Support
  the office Manager to ensure that all procurements being made in line with
  the procurement and finance manual requirements.
• Ensure
  that purchases above a pre-determined limit have the 3 quotes and relevant
  justification;
• Ensure
  that all the received and dispatched goods have relevant supporting
  documentation.
• Performing
  other duties that will be assigned by Supervisor or his/her designee;

• Assist
  the office Manager in administering HR files

• Undertake
  general administrative tasks and logistics under the direction of the
  Office Manager
• Facilitating
  Visitors: enumerators and other office visitor’s welcome and introduction.

• Answers
  staff queries on use of office space
• Assist
  the office manager in monitoring office consumables, water and
  electricity, etc…
• Assist
  the administration of program files and relevant documents, including the
  filing of documents, physically and electronically;
•  Assist
  in organizing storage of all goods to be procured within and storage
  requirements.

• Bachelor’s
  degree in Accounting, Finance, Management or management related field;
• At
  least 2-4 years of experience in a non-profit, and knowledge of Abila for
  nonprofit is an advantage. 
• Ability
  to maintain a high level of accuracy in preparing and entering
  information 
• Analytical
  and problem solving skills;
• Effective
  written, verbal and listening communications skills in Kinyarwanda,
  English and/or French. Both languages are an added advantage
• Attention
  to detail and high level of accuracy; good planning, multitasking
   and organizational skills
• Professional
  appearance and manner
• Computer
  literacy, specifically MS Excel

• Be
  honest, trustworthy, and be respectful
• Possess
  cultural awareness and sensitivity and be flexible
• Demonstrate
  sound work ethics;