Job
description
Are you a person
who enjoys challenges and making a difference in the world?
Me to We is a new
kind of social enterprise for people who want to help change the world with their
daily choices. Through our media, products and leadership experiences, we
support Free The Children’s work with youth creating global change. Every trip,
t-shirt, song, book, speech, thought, smile and choice adds up to a lifestyle
that’s part of the worldwide movement of we
.
Me to We seeks an organized,
motivated and adventure-seeking Speaker
Support Coordinator to work directly with a Me to We Speaker.
The position is
based out of Me to We’s International office in Toronto (233 Carlton Street).
There is a three (3) month probationary period, upon reaching the three (3)
month period, all staff members are offered a health plan including dental and
Employee Assistant Program.
While resumes are
important, we want to know what makes you a great fit for our team and culture.
We will consider resumes on a rolling basis and would like the right person to
join us as soon as possible.
Responsibilities:
Event
Support
- Provide
high level frontline logistics and communications support to the speaker
at events, conferences and speaking engagements around the world,
including Free The Children’s signature event, We Day. (See www.weday.com for more
information) - Support
the speaker through frequent travel throughout North America and, at
times, overseas - Act as
an ambassador for the organization at events, conferences, speaking
engagements and school visits, exemplifying the organization’s core values
and being able to answer questions/provide information about our
international and domestic projects and impacts - Work
with Speakers Bureau and other internal and external stakeholders to
ensure all necessary event details are received and arrangements are made
(travel, accommodation, etc.) - Support
speaker with a variety of tasks at events, including but not limited to:
technical assistance, administrative duties, presentations, logistical
details, and other duties as assigned - Assist
with event planning and media coordination as required - Liaise
with clients to arrange book/merchandise sales and book signing at events - Work
with internal and external clients to arrange all logistics and
arrangements for each event - Network
to foster and maintain relationships with high profile individuals - Manage
in-coming requests from media, external stakeholders and organizers - Drive
the speaker to and from events and We Days in various cities across North
America
Writing/Correspondence
- Occasionally
ghost write responses to emails and letters from external stakeholders in
a timely manner - Assist
with follow up from events and meetings, enabling projects to move forward
- Occasional
written correspondence with schools, youth, and corporate stakeholders
alike
Administrative
and Project Support
- Assist
with special projects - Special
projects to include: special events, organizational campaigns, honouring
stakeholders and other initiatives on an ongoing basis - Perform
research on topics as required - Assist
with a variety of administrative tasks both on- and off-site, with some
personal assistance - Participate
in engagement activities with foundations, corporations and individuals
throughout the year to strengthen client partner relationship - Coordinate
thank you gifts and honouring pieces for internal and external
stakeholders - Compile
all receipts and track organizational expenses - Ensure
all scheduling needs are organized. - Help
speaker with any luggage they require assistance with - Order
all materials / Merchandise that the event may require - Ensure
the speakers webpage is completely up to date, with photos and videos
Skills and
Qualifications:
- Must
possess a University/College degree - Must be
flexible and comfortable with frequent travel for work purposes, often for
weeks at a time and on evenings and weekends.Travel amounts to
approximately 250-300 days per year. - Willingness
and desire to work irregular hours and support on special events both when
in Toronto and when traveling - Excellent
oral and written communication skills - Excellent
interpersonal skills; comfortable networking with various stakeholder
groups - Advanced
Microsoft Office skills, especially Outlook, Word, Excel and Power Point - Detail
oriented and ability to work with a high degree of accuracy - Excellent
work ethic and dedication - Highly
organized and flexible, comfortable with last-minute requests - Ability
to multitask and meet changing deadlines - Ability
to problem-solve and provide creative solutions to sudden changes in
travel/event details - Must be
self-directed and able to complete projects with limited supervision - Ability
to work effectively in a high-volume, fast-paced team environment - Ability
to maintain a high degree of discretion and confidentiality - Ability
to memorize details, names and faces, and to utilize corporate key
messaging - Must be
able to work well under pressure and under very time-sensitive situations - Must be
able to manage high expectations of events, while remaining
detail-oriented and on-schedule and keeping calm under pressure - Prior
experience supporting senior management is strongly preferred - Valid G
class driver’s license is a must, along with strong level of comfort
driving on highways and in new cities, using rented vehicles - Valid
Passport with the ability to travel anywhere in the world
What makes
Me to We unique…
Me to We is filled
with passionate, driven, hardworking, entrepreneurial, shameless idealists,
this means we work late, set high goals and exceed them, and then push hard the
following year to beat and exceed last year’s goals of empowering youth to
change the world.
If you are inspired
and excited by collaboration, making friendships with the most incredible
people, unique additional responsibilities like working on our We Days and your
personal values align with our core values, we would love to hear from you.
Me to We is an equal
opportunity employer committed to diversity and welcomes all interested parties
to apply. Me to We sincerely thanks all those who apply, however only those
considered for an interview will be contacted.
How
to apply
Please apply
directly at: http://www.metowe.com/index.php?cc=apply&id=5398651&page_id=17417