Toronto
Location: Toronto, Ontario
First Unitarian Congregation of Toronto is looking for an energetic
individual with strong people and organizational skills, who will
contribute to the growth of our congregation by helping to develop and
maintain an administrative system that enables our busy community to
function effectively. This person will be an active member of both our
staff and volunteer leadership teams, bringing administrative
expertise to those decision-making groups.
The Administrator reports to the Minister and the Administration
Convenor and works closely with the Proper
Job description/Responsibilities
1. Onsite administrative support: provides office support to staff and
membership, managing the day-to-day operations and ensuring the smooth
functioning of the many on site group activities.
2. Information management: establishes andmaintains up-to-date filing
systems that allow the congregation to store, retrieve and share
church information; manages the church’s google drive in google for
non-profits.
3. Facilities Co-ordination: manages rentals and room bookings using
Customer Relations Management software (Batchbook); ensures health and
safety standard and building policy adherence and monitors property
maintenance, including supervising custodians.
4. Information Technology Coordination: assists and trains leadership
volunteers to use various systems; edits basic information on website;
provides tech support on the database and other systems. Assists in
managing our membership database.
5. Communication Support: maintains calendars for activities and
building use; produces weekly order of service; provides support for
other communication tools.
6. Finance: maintains familiarity with accounting system; works
closely with the bookkeeper on administrative finance tasks; arranges
banking and oversees the budget for admin resources.
Requirements/Qualifications
• Friendliness, ability to take initiative and contribute to a staff team
• Must be able to work on Sunday mornings to help with logistics and
connect with members
• Diploma in business administration or equivalent business courses
• 2 years+ of administrative experience
• Demonstrated proficiency in MS Office suite, Email, and Internet protocol
• Basic bookkeeping skills and some familiarity with accounting
practices, QuickBooks
• Experience with relational databases, cloud-based computer
applications and file sharing
• Strong communication skills, both verbal and written
• Leadership skills with a commitment to working collaboratively with
leadership volunteers and members
• Organizational skills, both analytical and problem solving
Assets
• Knowledge of Realm (database), Batchbook (CRM) and website editing
• Willingness to learn new computer applications
• Knowledge of / interest in Unitarian Universalism
Application Process
Please submit your resume and cover letter to the Chief Convenor by
August 7, 2015, to:
janel@firstunitariantoronto.org
No phone calls, please.
CLOSING DATE: August 7, 2015
LOCATION: 175 St. Clair Ave. West (Wheelchair accessible)
HOURS: 35 hours per week; Sunday to Thursday
SALARY: $40,000 annually
First Unitarian Congregation of Toronto isan equal opportunity
employer. All candidates whose training, experience, aptitudes and
adaptability meet the requirements for the job will be considered.
We offer attractive, competitive compensation with vacation and
benefitsincluding medical, life insurance, sick leave, pension and
long term disability. Due to the anticipated volume of responses, we
will contact only those candidates who most closely match our
requirements.
