FH Association Rwanda,Finance and Administration Officer Jobs Vacancy

s an International Christian Relief
and Development Organization with a vision “All forms of poverty ended
worldwide” and a mission “Together we follow God’s call responding to human
suffering and graduating communities from extreme poverty.”

1. FINANCE
   AND ADMINISTRATION OFFICER (2 POSITIONS)

1. Ensure
   that all transactions relating to a particular day are recorded in the
   Journals in a timely manner.
2. She/he
   is responsible for filing of all financial records and ensuring that files
   are labeled in accordance with FH filing policy.
3. Support
   the cluster coordinators in review of monthly report and budget C
   adjustments
4. Support
   Cluster coordinators and field staff in the development of new project
   budgets
5. Train
   field staff on basic financial documentation and processes including
   training then on coding
6. Ensure
   all documentation like beneficiaries list, activity reports, GRN are
   properly filled and attached to payment.
7. Work
   with drivers to ensure that vehicle log sheet/book at cluster level is
   filled and sent on time to head office.

1. Manages
   the Program advances settlement and report to the FM in case a staff has
   failed to settle his/her advance in two weeks.
2. Verifies
   the Program advance report and ensures that all the relevant documents are
   provided and proper coding is done
3. He/she
   must also ensure that the nature of expenses matches the program advance
   request.
4. Responsible
   for petty cash management including supporting in small procurement at the
   cluster level
5. Ensure
   control and security of cash resources.

1. Arrange
   accommodation and travel for visitors, sponsors or donors visiting the
   cluster offices as needed.
2. Assist
   the HR and Admin Department with leave management and ensure that the
   office and office equipment are clean at all times
3. Put
   a system of register incoming and outgoing correspondence and maintain
   reference number system.
4. Develop
   and maintain an accurate filing system, monitor the use of office supplies
   and equipment.
5. Assist
   the HR and Admin Department in coordinating Staff Learning and Development
   efforts at the cluster level
6. Work
   with the Logistics Officer based in Kigali and ensure that the office
   equipment at the cluster office is maintained (copier machine, printers,
   etc.) and an updated asset and inventory list is updated
7. Supervise
   drivers, security guards and office hosts at the cluster office
8. With
   support from Logistics officer, oversee vehicle and motor bike movement
   plans, fueling and maintenances of vehicle and motorbikes based at the
   cluster level

• Christian
  commitment to serving the poor
• Proven
  Experience & application knowledge of Sun Systems V5.3.1.3 Sun
  systems, or other financial accounting systems
• Must
  have a proven knowledge of Generally Accepted Accounting Principles and a
  practical knowledge of financial systems and internal controls.
• Ability
  and willingness to learn and work with a high degree of motivation and
  adaptability
• Organizational
  skills and the ability to work effectively in a team
• Excellent
  computer skills (Microsoft Office Suite)
• Must
  have accuracy and reliability
• Must
  have good oral and written communication skills in English
• Ability
  to prioritize tasks, meet deadlines and work with limited supervision.
• Must
  have excellent written and verbal communication skills in both English,
  French and Kinyarwanda.

• Degree
  in Finance/Accounting, or Bachelor of Commerce (Accounting) from a
  recognized and certified institution or University plus Professional
  Accounting Qualifications,  or Advanced Diploma (A1) in Secretariat,
  Administration have minimum of 3 years’ experience in a similar position
  with an International NGO.

• The
  CV and the Motivation letter should be attached to the email with the following
  subject line depending on the position the candidate is
  applying for: “LIVELIHOODS OFFICER”, or “HEALTH AND EDUCATION OFFICER”
  or “MULTI-SECTOR FACILITATOR” or “FINANCE AND ADMINISTRATION
  OFFICER, or CLUSTER SPONSORSHIP RELATIONS OFFICER ”
• Only
  short-listed candidates will be contacted for the next stage of
  recruitment.
• Shortlisted
  candidates will be required to show originals and provide notarized copies
  of degree, diploma or certificates. They will also provide copies of
  testimonials of rendered services from former employers.