Job Title: DIRECTOR OF FINANCE AND ADMINISTRATION
Reports to: Commission Secretary Salary scale: LF 2
Contract Period: 4 Years Contract, renewable on satisfactory performance. Initially the incumbent will serve six [6] months probation
Main Purpose: To manage on a daily basis the financial, MIS and human resource functions of the Commission, on a delegated basis from the Commission Secretary.
Age Limit: 35 years and above
Responsibilities
• Deputizes the Commission Secretary
• To coordinate the day-to-day management of finances of the Commission to ensure appropriate financial accountability, adherence to proper procedures and maintenance of accurate financial records
• To monitor the work of the Contracts Committee and to guide it on the existing regulations and procedures.
• To interpret and disseminate regulations concerning finances and administration, v,
• To requisition for funds from the Ministry of Finance, Planning and Economic Development to meet salary and other financial requirements of the Commission;
• To coordinate preparation and presentation both, administrative and development budgets of the Commission;
• To attend and assist in answering to the Public Accounts Committee and the Auditor General matters including all queries.
• To oversee the purchase and maintenance of the Commission vehicles, furniture and equipment and management and control of office supplies and utilities.
• To assist in initiation and formulation Commission’s projects and to follow up approved proposals.
• To assist in overseeing implementation of administrative strategic policies;
• To oversee staff discipline, job scheduling, appraisals, payroll and welfare need with aid of Senior Administrative Officer and human resources officer.
• To coordinate the development and management of positive public relations and effective flow of information and human resource management within the Commission;
• To carry out other duties and responsibilities as may be assigned by the Commission.
Key Outputs
• Support services and Utilities Provided to the . Commission
• Budget estimates for the commission are prepared in time
• Administrative support provided to the Secretary
• Proper utilisation of resources
• Financial Reports prepared;
• Reports on Staff performance prepared
• Accountability and periodic Financial Statements and Reports submitted;
• Staff relations maintained and salaries paid;
• Commission operations facilitated;
Performance Indicators
• Timely preparation of and submission of accurate Financial Reports
• Proper utilisation of released funds and other resources
• Reports on Staff performance prepared correctly and in the prescribed timeframe;
• Staff relations well maintained and salaries paid accurately and on time;
• Commission operations well facilitated and in due time;
• Audit queries are answered
Job requirement
Education:
• An Honors degree in Business Administration, Finance and Management.
• A Masters Degree in Finance, Management and administration
• Legal qualifications will be an added advantage
Skills:
• Administration
• Computer skills
• Financial management
• Communication
• Planning
• Analytical and
• Interpersonal.
• Team leadership
Working Experience:
• Job requires experience of at least 12 years in Government or recognised Public Institution. Three years at Commissioner Level or equivalent in a public Institution and Five should have been at Senior Management Level.
Problem Solving:
• Makes decision on day to day management and allocation of funds and other resources.
• Makes administrative decisions.
Supervisory:
• Supervises Senior Accountant
• Senior Administration and HR Officer
• Senior Management Information Systems Officer
• Documentation Officer
• He is accountable, for employees in Administration, MIS,
• Personnel and Accounts divisions.
Level of Contact (Communication):
• The jobholder regularly contacts the Secretary on V routine work procedures and other members of staff on administrative, MIS, financial and human resource issues.
Confidentiality:
• Job holder has access to restricted information, correspondences and reports. Part of the top management team
Consequence of Error (Impact of results):
• If gives inappropriate directives it may disrupt the Commission’s operations.
How to apply
Handwritten applications together with copies of certificates plus 3 references [academic, personal and experience] should be addressed to the Commission Secretary, Local Government Finance Commission, Workers House, 10th Floor, P.O Box 23143 KAMPALA to reach not later than 13th May 2011.
