Crown Agents USA, Inc Quantification and Procurement Project Manager Job Vacancy in Botswana

Crown Agents USA, Inc. (CA-USA) is seeking a
Quantification & Procurement Project Manager for the Supply Chain
Management System (SCMS) project in our Botswana office.

Our Business Crown Agents is an international
development company with offices in more than 30 countries, employing over 600
personnel worldwide. Crown Agents provides direct assistance, management
consulting, and human and institutional development for public and private
sector clients, particularly in customs and trade facilitation, public
financial management, procurement, logistics, and health systems strengthening.
Crown Agents currently operates in more than 85 countries on projects with an
annual value of more than $181 million.

Crown Agents USA (CA-USA), the U.S. incorporated
subsidiary of Crown Agents, provides direct technical assistance, capacity
development, and procurement services to stimulate economic growth, establish
good governance, and improve health outcomes across the developing world. Since
its incorporation in the United States in 1998, CA-USA has provided technical
assistance services and support to U.S. Government agencies and international
organizations such as the U.S. Agency for International Development (USAID),
the Millennium Challenge Corporation (MCC), the U.S. Trade and Development
Agency (USTDA), and the Gates Foundation.

In Botswana, Crown Agents USA is implementing the
Supply Chain Management System (SCMS) contract for the U.S. Agency for
International Development (USAID) as part of the President’s Emergency Plan for
AIDS Relief. SCMS will strengthen or establish secure, reliable,
cost-effective, and sustainable supply chains capable of meeting the care and
treatment needs of people living with and affected by HIV and AIDS. In Botswana
this project assists the MOH to strengthen or establish secure, reliable,
cost-effective, and sustainable supply chains. In coordination with in-country
and international partners, the project will assist programs to enhance their
supply-chain capacity; ensure that accurate supply-chain information is
collected, shared, and used; and provide quality, affordable, health care
products to those who need them.

Roles & Responsibilities

The Quantification
& Procurement Project Manager assists the Country Director (CD) in the
management of:

Capacity building of national counterparts in
forecasting and supply planning.
Overseeing supply planning and quarterly
updates, in support of SCMS procurements.
Overseeing procurement processing via internal
SCMS procurement mechanisms.
Monitoring of national stock levels.
Transferring monitoring of stock levels to
national institutions via capacity building.
Set up national Standard Operation Procedures
for forecasting and quantification and advocate for its adoption by
external stakeholders.

The
Quantification & Procurement Project Manager will work closely with the CD
and all members of the SCMS Botswana Team to ensure that the project uses
SCMS’s strategic technical objectives and tools to strengthen the national
system for quantification as well as SCMS procurements. S/He assists the CD in
providing technical direction and support to the project team in representing
the project to institutional partners and other stakeholders when necessary.

The
Quantification & Procurement Project Manager supports and may deputize for
the CD in assuring that all technical activities under the project are
implemented in a timely and result focused manner and in compliance with the
terms of the projects contract. S/He follows corporate policies and procedures
and adheres to SCMS standards.

Specific
Responsibilities

In collaboration with the MOH, BOTUSA, MASA
and other partners, provide support for the management of an Antiretroviral
Commodity Tracking System(ACTS), capable of monitoring national pipelines
of HIV/AIDS related commodities, and comprising of tools and systems to
ensure effective collection, transmission, collation, analysis and
presentation of data related to the use of HIV/AIDS related commodities at
treatment sites and laboratories, and dates required for quantification
and supply planning.
Project manage the procurement of commodities
to be purchased by SCMS including: managing commodity budgets, evaluating client
needs, confirming commodity specifications, monitoring cost and lead time,
ensuring timely and cost effective delivery, facilitating clearance of the
commodity and delivery to the consignee as well as updating of the
electronic commodity tracking system.
Support the activities of the Logistics
Management Unit at Central Medical Stores ensuring the timely analysis of
data from facilities and the provision of feedback to stakeholders to
improve procurement and supply decisions.
Support the activities of the Commodity
Security Forum in collaboration with the Botswana SCMS team and MOH with
timely analysis and dissemination of commodity tracking information and
encourages establishment of new forums when needed.
In collaboration with MOH, BOTUSA, MASA,
Costing and Forecasting Technical Working Group and other partners,
support the development of a system for national forecasting and
quantification of HIV/AIDS-related commodities that is updated quarterly.
In collaboration with Botswana SCMS technical
team, the MOH, Costing and Forecasting Technical Working Group and other
partners support the conduct of annual quantification of requirements and
quarterly reviews to ensure conformity of the forecasts with national
targets and capacities, using available tools (Quantimed, Pipeline, ProQ).
Participate in the mapping of resources for
HIV/AIDS commodities and in the identification of funding and product gaps
and work closely with the country director and advisors to mobilize
resources necessary to fill those gaps.
Coordinate with partners and stakeholders to
discuss the implications of procurement and delivery plans and to ensure
the rational and timely procurement of HIV/AIDS related commodities.
Coordinate the compilation and maintenance of
a comprehensive database for ARVs, test kits, major drugs for treating
opportunistic infections, and other HIV/AIDS related drug registration and
track pending registrations and regimen recommendations and report on
implications for procurement decisions.
Working with in-country teams and external
experts to track and predict future changes of regiments, products, and
suppliers; Assessing the impact on national procurement activities.
Train key partners and other stakeholders,
including MoH, NHL, CMS and Regions, on quantification and forecasting, as
requested.
Perform tasks as requested by the SCMS
Botswana Country Director.

Qualifications

Bachelor’s Degree in Pharmacy, Laboratory,
Public Health, or a related field required.
Fluency in English is required.
A minimum of 2 years of progressively
responsible experience in pharmaceutical/public health supplies management
with relevant experience in procurement and distribution in developing
countries.
Demonstrated analytical skills and comfort
working with large volumes of data to determine patterns and trends
preferred.
Demonstrated computer skills, knowledge of
Microsoft Office Suite.
Strong organization skills and ability to work
in a team-oriented, culturally diverse environment.
Excellent interpersonal skills, sound
judgment, communication skills, training experience, ability to identify
and resolve policy and operational constraints.
Knowledge of appropriate methods for data
analysis and reporting.
Ability to handle multiple tasks
simultaneously, set priorities, and work independently.
Willingness and ability to travel within
Botswana.
Legal ability to work in Botswana is required.

How to apply:

Application Process To apply to this position,
please email your CV to careers@crownagents.com. Include your name, along with
the title of the position you are applying for, in the subject line. Visit our
website at www.crownagentsusa.com for more information about our company. No
phone calls, faxes or walk-ins please. Crown Agents USA, Inc. is an Equal
Opportunity Employer M/F/D/V.

Crown Agents USA will provide reasonable
accommodations to applicants with qualified disabilities in accordance with the
ADA and local labour law as applicable. If you require a reasonable
accommodation for our application process, please contact our Recruiting
department at ADArequests@crownagents.com. Requests will be kept confidential
and shared strictly on a need-to-know basis only.

Closing Date: Monday, 21 January 2013