Position: Conference Co-ordinator
Organization:
Certified Organic Associations of BC (COABC)
Location:
Work from home in BC
The Certified
Organic Associatio
ns of BC (COABC) is seeking to contract an experienced
event coordinator to work closely with a committee to plan and host a
three day conference in Nanaimo, BC in February 2017. The COABC Conference
provides educational and networking opportunities for new and established
organic operators, as well as those keen to learn more about the world of
organic farming.
The
Contractor shall be responsible for:
Administration,
Finances and Communication:
· Scheduling and
attending teleconference meetings with the Conference Team
· Budget preparation and record keeping to ensure conference remains within
budget
· Assisting in securing grant funds
· Reporting to the COABC Executive Director of Operations throughout the
process
· Submitting a final report of the conference to be posted on the COABC
website, a final budget and a survey evaluation summary.
· Conference communications, including the conference program booklet, social
media promotion, newsletters, advertising, and ensuring that the website
is up to date and accurate.
Conference
Planning and Programming
· Developing a conference
program and including booking seminar speakers, coordinating dignitaries
and preparing the MC.
· Organizing tradeshow exhibitors, layout and information packages
· Managing the online registration process
· Coordinating conference information packages
· Coordinating the silent auction
· Proving on-site management of the all conference aspects such as volunteers,
daycare coverage, registration, rooms assignments, seminars and meals and
audio visual needs
Venue and Food
Coordination
· Venue and catering
relations including menu creation, food coordination and
delivery according to timelines
· Soliciting food donations from the organic community
The
Contractor shall possess the following qualifications:
· Proven ability to
coordinate an event of this scope
· Sound knowledge of the organic principles and community
· Ability to fundraise and secure local sponsorships
· Proven management and financial skills
· Flexibility and good interpersonal skills
· Ability to communicate effectively in all formats including electronic, by
phone and in person
· Maintain an office independent of the COABC
The term of this
contract shall be from July 1, 2016 until April 15th, 2017. The contract total
is $7000, which will be paid out over the contract duration. The contract
also includes an incentive of 20% of a final surplus. There is an
opportunity to plan future conferences as well.
Please respond with
a cover letter, a resume, and 3 references to:
assistant @certifiedorganic.bc.ca*
Attn: J. Gamble, COABC EDO.
Deadline for applications: June 10th, 2016 by 5pm.