Center for Victims of Torture (CVT) ,Office Coordinator Jobs in Uganda

T) is headquartered in St. Paul, Minnesota, USA and is a
humanitarian non-governmental organization that provides mental health
rehabilitation to refugees around the world. In Uganda, CVT provides mental
health rehabilitation services
to survivors of LRA-inflicted torture and violent trauma; provides on-site
mental health clinical mentoring and supervision to counselors in partner NGOs;
and works to build a network of mental health service providers in northern
Uganda.

• Maintain and implement effective financial systems,
  policies and procedures, and internal controls to ensure appropriate and
  cost-effective use of CVT financial resources.
• Work in liaison with Country Representative to review
  and account for all financial transactions.
• Prepare and review purchase requests to ensure that
  supporting documentation is complete and that these meet CVT internal
  control requirements.
• Prepare payroll and calculate statutory deductions for
  national staff.
• Update and maintain a complete audit trail of all
  financial transactions.
• Enter expenses, receipts and other disbursements and
  financial transactions into the finance tracking system.
• Work in liaison with the Country Representative for the
  preparation of monthly financial reports and monthly wire transfers and
  ensure timely submission to St. Paul office, including all invoices and
  other supporting documents.
• Ensure that CVT operates in accordance with the
  regulatory framework of Uganda in relation to such issues as employee
  taxes and VAT.
• Act as the primary liaison with headquarters-based
  finance staff.

• In all personnel matters, maintain compliance with CVT
  Uganda policy and Ugandan labor law. Protect the confidentiality of
  personnel and individual information.
• Oversee the recruitment exercise – ensure that the
  recruitment of staff takes place in accordance with CVT Uganda standards
  and Ugandan labor law. This includes appropriate announcements,
  interviewing, reference checks and placement in the payroll system.
• Administer HR policies and procedures – ensure
  appropriate and high-quality administration of staff contracts, including
  systems for tracking contractual issues, hours worked, holidays, benefits,
  employee rights, and other policies as outlined in the staff policy
  manual. Ensure that all promotions, demotions, and dismissals of staff are
  carried out with respect to the principle of equal opportunity.
• Supervise payroll management and ensure that salary
  payments take place in accordance with Ugandan labor law and CVT policy.
• Actively contribute to the creation and implementation
  of a performance appraisal system.
• Ensure that all staff members understand the staff
  policy manual and are aware of their rights and obligations as CVT
  employees. Keep employees informed of any changes in policy through
  written notification.
• Serve as a resource for other CVT employees in resolving
  conflicts and managing working relationships with one another.

• Oversee the day-to-day work of the Driver/Logistics
  Assistant.
• Ensure accurate records are kept of supply inventory
  (quantity, quality, and delivery).
• Distribute items from the supply inventory to be used as
  needed for program activities.
• Ensure that all contracts that CVT uses for HR, supplies
  and services comply with the standards provided in the CVT operations handbook.
  
• Ensure that CVT complies with its registration status as
  outlined in the Ugandan legal framework for NGOs. Liaise with CVT’s lawyer
  for legal advice as instructed by the Country Representative.
• Welcome and log all visitors to the CVT office. Monitor
  all visitors according to CVT operations handbook.
• Make photocopies and prepare documents as requested.
• Perform any other duties assigned by the Country
  Representative.

• The applicants for the Office Coordinator should possess at least five years of relevant work experience
• Computer
  literacy skills i.e. proficiency in Microsoft Office (Word and Excel)
• Possess
  the ability to work independently to meet deadlines
• Good
  team player with excellent relational skills
• Excellent
  organizational and analytical skills
• Excellent
  communication and problem solving skills
• The
  Office Coordinator must respect CVT’s confidentiality policy as outlined
  in the CVT operations handbook;
• The applicant
  must also maintain neutrality regarding any sensitive issues such as
  religion, minority or political affiliation;
• Exhibit
  strong commitment to serving beneficiaries of CVT’s project regardless of
  their religion, gender, minority affiliation or political background.