Terms
of Reference for the Recruitment of AMIR’s Senior Programs Manager
of Reference for the Recruitment of AMIR’s Senior Programs Manager
Title:
Senior Programs
Manager
Senior Programs
Manager
Category:
Project
Management and resource mobilization
Project
Management and resource mobilization
Type:
Fixed term, full time
Fixed term, full time
International
role:
No- only national residents/ applicants from EAC countries residing in
role:
No- only national residents/ applicants from EAC countries residing in
Rwanda, will be
considered
considered
Application
deadline: October
16th 2017
deadline: October
16th 2017
Starting
Date:
November, 2017
Date:
November, 2017
Reports
to:
Executive Director
to:
Executive Director
Supervises:
Program
Officers
Program
Officers
Location:
Kigali
Rwanda
Kigali
Rwanda
Background
The Association of Microfinance
Institutions in Rwanda (AMIR) is the umbrella body
for microfinance institutions in Rwanda that seeks to build a flourishing
microfinance sector in the country through different areas of interventions
such as Advocacy and Information Sharing, Research and Development, Responsible
Finance that includes Consumer Protection and Education; Performance Monitoring
and Capacity Building.
Institutions in Rwanda (AMIR) is the umbrella body
for microfinance institutions in Rwanda that seeks to build a flourishing
microfinance sector in the country through different areas of interventions
such as Advocacy and Information Sharing, Research and Development, Responsible
Finance that includes Consumer Protection and Education; Performance Monitoring
and Capacity Building.
Created in 2007 with 32 founding members and currently its
membership has reached 343 licensed micro finance banks, limited savings and
deposit taking companies and credit and savings cooperatives. Its membership
represents more than 97% of the microfinance sector in Rwanda.
membership has reached 343 licensed micro finance banks, limited savings and
deposit taking companies and credit and savings cooperatives. Its membership
represents more than 97% of the microfinance sector in Rwanda.
The mission of AMIR is to offer diversified services to
microfinance institutions to enable them to work professionally and contribute
to poverty reduction in a sustainable manner based on 5 core values
(Professionalism, Transparency, Unity, Integrity and Sustainability). Our
vision is to become a strong and efficient organization that contributes to the
development of the microfinance industry through the promotion of transparent
management systems in MFIs, innovative and market led financial services and
products.
microfinance institutions to enable them to work professionally and contribute
to poverty reduction in a sustainable manner based on 5 core values
(Professionalism, Transparency, Unity, Integrity and Sustainability). Our
vision is to become a strong and efficient organization that contributes to the
development of the microfinance industry through the promotion of transparent
management systems in MFIs, innovative and market led financial services and
products.
AMIR intends to fill in a position of
Senior Programs Manager. The incumbent will coordinate AMIR programmatic
activities, and be the focal person for funds mobilization.
Senior Programs Manager. The incumbent will coordinate AMIR programmatic
activities, and be the focal person for funds mobilization.
Position purpose
The Senior Programs Manager (S-PM)
oversees the coordination and administration of all aspects of ongoing programs
including planning, organizing, staffing, leading, and controlling program
activities ensures that all programmatic activities are implemented effectively
as planned in AMIR operating and strategic plans. S/he is also responsible for
resources mobilization needed for program implementation.
oversees the coordination and administration of all aspects of ongoing programs
including planning, organizing, staffing, leading, and controlling program
activities ensures that all programmatic activities are implemented effectively
as planned in AMIR operating and strategic plans. S/he is also responsible for
resources mobilization needed for program implementation.
Specific responsibilities
Reporting directly to the Executive
Director, the Senior Programs Manager shall be responsible for:
Director, the Senior Programs Manager shall be responsible for:
1)
Resources and funds Mobilization (40%)
Resources and funds Mobilization (40%)
a)
Develop a fundraising strategy
Develop a fundraising strategy
- Familiarize
himself/herself with AMIR’s priority deliverables as set out in the
Strategic Plan 2018-2020, annual work plans, Responsible Finance through
Local Leadership and Learning (RFL3) plan, and the National Financial
Inclusion Strategy (NFIS), as well as core policy documents for each
of the results areas.
- Work
closely with colleagues to identify funding needs and anticipated gaps
from 2018 to 2020
- Work
with AMIR Consult and RICEM to identify key funding gaps both in relation
to programs expenses and overhead costs
- On
the basis of above, develop a 5-year funding needs assessment for AMIR’s
Strategic Plan implementation.
- From
discussions with key stakeholders, identify potential funders for AMIR’s
contribution to Responsible Financial Inclusion in Rwanda. Attention
should be given to bilateral donors, philanthropic organizations, and
foundations.
- Having
identified both the funding needs and potential funding sources of
funding, work with AMIR Consult and RICEM to match funding sources against
priority areas.
- On
the basis of the analysis from above, develop a fundraising strategy with
priority fundraising targets, and responsibilities over the next 5 years.
- Identify/define
potential funding scenarios from which the program can be redirected.
b)
Develop fundraising proposals and strategies for stronger donor partnerships
Develop fundraising proposals and strategies for stronger donor partnerships
- Identify
key funding priorities and funding sources and, building on previous
funding proposals, develop high quality proposals in consultation with the
management team
- Work
closely with AMIR Consult and RICEM to set up meetings with key funding
partners
- Work
closely with AMIR Consult and RICEM on opportunities for integrated
proposals
- Act
as focal point for existing and potential partnersand ensure that good
quality proposals are submitted for funding and that follow up with
funding partners is made.
- Develop
a mechanism for tracking funding needs and proposal development which can
be sustained within AMIR
2)
Programs Planning and implementation (20%)
Programs Planning and implementation (20%)
- Plan
the delivery of the overall programs and their activities in accordance with
the mission and the goals of the association
- Develop
new initiatives to support the strategic direction of the organization;
- Develop
and implement long-term goals and objectives to achieve the successful
outcome of the program;
- Assist
Executive Director to develop an annual budget and operating plan to
support the program ;
- Develop
programs evaluation framework to assess the strengths of the programs and
to identify areas for improvement ;
·
Ensure that program activities operate within the policies and procedures of
the organization with a strong reference of the Government policies and
consideration of AMIR’s mission of as the umbrella body of MFIs;
Ensure that program activities operate within the policies and procedures of
the organization with a strong reference of the Government policies and
consideration of AMIR’s mission of as the umbrella body of MFIs;
·
Ensure that program activities comply with all relevant legislation and
professional standards;
Ensure that program activities comply with all relevant legislation and
professional standards;
·
Develop forms and records to document program activities;
Develop forms and records to document program activities;
·
Coordinate and oversee the implementation of AMIR programs including capacity
building of its members and staff of AMIR, advocacy and representation,
research and information sharing, product development and responsible finance
among others which contributes to a conducive microfinance environment in
Rwanda.
Coordinate and oversee the implementation of AMIR programs including capacity
building of its members and staff of AMIR, advocacy and representation,
research and information sharing, product development and responsible finance
among others which contributes to a conducive microfinance environment in
Rwanda.
·
Ensure that all reporting deadlines are met;
Ensure that all reporting deadlines are met;
·
Ensure that reporting to key stakeholders is completed as per agreement and
requirement;
Ensure that reporting to key stakeholders is completed as per agreement and
requirement;
·
Provide reports and information as needed for donors, auditors, etc;
Provide reports and information as needed for donors, auditors, etc;
·
Meet regularly with the program team and management committee to review status and
issues.
Meet regularly with the program team and management committee to review status and
issues.
3)
Staffing and leading the programs (20%)
Staffing and leading the programs (20%)
·
In consultation with the Executive Director, will assist to recruit, interview
and select well-qualified program staff ;
In consultation with the Executive Director, will assist to recruit, interview
and select well-qualified program staff ;
·
Establish and implement a performance management process for all program staff
and supervise program staff by providing direction, input and feedback;
Establish and implement a performance management process for all program staff
and supervise program staff by providing direction, input and feedback;
·
Engage volunteers for appropriate program activities using established
volunteer management practice;
Engage volunteers for appropriate program activities using established
volunteer management practice;
·
Manage the whole program team to ensure that they achieve the results. This
involves the supervision of the work being done by the program team,
consultants and program personnel like Technical Advisors;
Manage the whole program team to ensure that they achieve the results. This
involves the supervision of the work being done by the program team,
consultants and program personnel like Technical Advisors;
·
Deputize the Executive Director and be a replacement on interim basis in case
of latter’s absence;
Deputize the Executive Director and be a replacement on interim basis in case
of latter’s absence;
·
Be a member of management committee;
Be a member of management committee;
·
Ensure all program staff members receive orientation and appropriate training
in accordance with organizational standards.
Ensure all program staff members receive orientation and appropriate training
in accordance with organizational standards.
·
Initiate and manage all partnerships that can assist AMIR to achieve its
vision, mission and objectives. This includes being the contact person with
external partners and coordinating PR aspect of the association in consultation
with ED and Communications and Membership Affairs Senior Officer.
Initiate and manage all partnerships that can assist AMIR to achieve its
vision, mission and objectives. This includes being the contact person with
external partners and coordinating PR aspect of the association in consultation
with ED and Communications and Membership Affairs Senior Officer.
·
Work with ED and FAM to ensure that the program department is correctly
staffed according to the activity plans and in line with the established HR
hiring policies and procedures;
Work with ED and FAM to ensure that the program department is correctly
staffed according to the activity plans and in line with the established HR
hiring policies and procedures;
·
Ensure that suitable facilities and equipment is available to the AMIR staff
and support teams
Ensure that suitable facilities and equipment is available to the AMIR staff
and support teams
·
To model service and team spirit leadership in the work environment;
To model service and team spirit leadership in the work environment;
·
To work closely with program staff to ensure their personal development and to
establish a performance based approach to work
To work closely with program staff to ensure their personal development and to
establish a performance based approach to work
·
Responsible to achieve or exceed the Business Plan within the assigned budget;
Responsible to achieve or exceed the Business Plan within the assigned budget;
·
Work with the Management Team to solve problems, especially those that would
put the strategic plan achievement at risk, addresses training and capacity
issues, finds improvements and efficiencies for the benefit of the organization
and its members;
Work with the Management Team to solve problems, especially those that would
put the strategic plan achievement at risk, addresses training and capacity
issues, finds improvements and efficiencies for the benefit of the organization
and its members;
·
Lead initiatives to further expand AMIR’s impact on the microfinance sector
through organizational development and improvement
Lead initiatives to further expand AMIR’s impact on the microfinance sector
through organizational development and improvement
4)
Control of programs (20%)
Control of programs (20%)
·
Write reports on the program for management and for funders;
Write reports on the program for management and for funders;
·
Communicate with funders as outlined in funding agreements;
Communicate with funders as outlined in funding agreements;
·
Ensure that the program operate within the approved budget;
Ensure that the program operate within the approved budget;
·
Monitor and approve all budgeted programs expenditures;
Monitor and approve all budgeted programs expenditures;
·
Representation of AMIR’s interest where necessary in the absence of ED ;
Representation of AMIR’s interest where necessary in the absence of ED ;
·
Identify and evaluate the risks associated with programs activities and take
appropriate action to control the risks;
Identify and evaluate the risks associated with programs activities and take
appropriate action to control the risks;
·
Monitor the program activities on a regular basis and conduct an annual
evaluation according to the program evaluation framework;
Monitor the program activities on a regular basis and conduct an annual
evaluation according to the program evaluation framework;
·
Report evaluation findings to the Executive Director and recommend changes to
enhance the programs, as appropriate.
Report evaluation findings to the Executive Director and recommend changes to
enhance the programs, as appropriate.
Competencies required
- Bachelor’s
or master’s degree in relevant field including Project Management,
Microfinance, Advanced Cost Management, Total Quality Management, Business
Systems Analysis, Contracts and Procurement, international development,
Rural Development, Development Studies, Entrepreneurship, Finance,
Accounting, Marketing.
- More
than 10 years’ proven experience (for Bachelor’s degree) and 5 years
(for Master’s degree) in international development and projects/programs
planning and management
- Proven
successful track record in fundraising for non-governmental
organizations
- Proven
experience in working with bilateral organizations, UN agencies and
development aid organizations;
- Experience
in managing and/ or working with USAID funded projects is an added value;
- Excellent
written and oral communication skills
- Excellent
inter-personal working skills
Application
Qualified candidates are requested to submit a cover letter and CV
(maximum three pages) and three professional referees to info@amir.org.rw with
a copy to assocmicro@yahoo.fr by October 16th, 2017 at 4 pm Kigali time. Only
Applications matching the above requirements will be considered.
(maximum three pages) and three professional referees to info@amir.org.rw with
a copy to assocmicro@yahoo.fr by October 16th, 2017 at 4 pm Kigali time. Only
Applications matching the above requirements will be considered.
Peter RWEMA
Executive Director
