for Microbiology (ASM) is the oldest and largest single life science membership
in the world. Its mission is to promote and advance the microbial sciences. ASM
accomplishes this mission through a variety of products, services, and activities,
which includes strengthening sustainable health systems around the world
through its laboratory capacity building and global engagement programs. ASM is
based in Washington, DC.
Position: Consultant for providing logistical support to programmatic
activities
Location: Dar es Salaam, Tanzania
Objective: Provide administrative and logistical support to ASM laboratory
system strengthening activities in Tanzania under the guidance of the ASM
Senior Program Specialist (SPS) who manages ASM’s Tanzania program and is based
at ASM headquarters in Washington, DC.
Start Date: As soon as possible
Duties and Responsibilities:
• Provides assistance to the SPS and Lead Consultant; ensures compliance with
US Federal Government and ASM policies and procedures.
• Coordinates domestic and international travel arrangements for the Lead
Consultant, Tanzanian mentors, workshop/meeting participants, and ASM
international consultants – arranges transport, lodging, etc. Assists with
tracking of receipts related to ASM activities.
• Coordinates workshops and/or meetings with Lead Consultant and others.
Arranges meeting rooms, conference venues, supplies, and equipment rentals.
Disseminates meeting agendas, where necessary takes meeting minutes which may
include preparing and disseminating materials as instructed.
• Prepares training binders/materials, including local procurement and printing
of materials outlined by facilitators, ASM, and other stakeholders.
• Assists with development of procurement lists for suppliers, based on
approval and authorization by the SPS and Lead Consultant.
• Coordinates delivery of goods from suppliers, manages records and keeps a
fixed asset registry as per national requirements.
• Organizes clearance, receipt and transport of any supplies shipped from
outside of Tanzania to appropriate location with secure storage as needed prior
to this.
• Works with ASM headquarters to ensure all project related expenses are
properly submitted to ensure the accuracy of financial reporting.
Preferred Qualifications:
• Bachelor’s degree in business administration or related field with relevant
work experience.
• Minimum 3 years’ experience in an administrative / office management role,
preferably in an international NGO.
• Fluency in spoken and written English and Kiswahili.
• Strong computer literacy, with excellent typing, MS Word, and MS Excel
skills.
• Knowledge and familiarity with one or more of the following functional areas:
Procurement, travel, communications, accounting, meetings/conference
management, and international aid/development programs.
• Proactive with a commitment to quality and accuracy with close attention to
detail.
• Effective oral and written communication skills in an environment requiring
diplomacy and good judgment in managing interactions with individuals at all
levels inside and outside an organization.
• Able to prioritize, multi-task, and work well under pressure with frequent
deadlines.
• Reliable and enjoys working in a multi-cultural, cross functional team with
flexible and adaptable approach to work.
• Ability to work without close supervision.
• Ability to travel on occasion.
Compensation:
• Consulting rate to be negotiated. Work-related travel costs to be reimbursed.
Position not eligible for benefits.
To Apply:
Submit a cover letter and a detailed CV by email (with “Logistics Consultant
Tanzania” as subject) to info@labcap.org.
Please explain your interest in the position, what you can bring to the job and
names and addresses (including telephone and email) of three references that
are knowledgeable about the candidate’s professional qualifications and work
experience.
