Aegis Trust
Location: Kigali, Rwanda
Job title: Administrative Assistant
Line Manager:
Deputy Director in Charge of Operations
Key Responsibilities:
– Provide administrative support to ensure that municipal operations are
maintained in an effective, up to date and accurate manner
Main Activities:
Type correspondence, reports and other documents:
– Maintain office files;
– Open and distribute the mail;
– Take minutes at meetings;
– Distribute minutes;
– Coordinate repairs to office equipment
Provide support Operations of Aegis to ensure that Aegis Trust is provided with
the resources to make effective decisions which includes the following
activities:
– Maintain confidential records and files;
– Maintain records of decisions;
– Arrange for payments;
– Research and assist with the preparation of motions, policies and procedures;
– Review and edit reports;
– Prepare correspondence for different meetings;
– Prepare documents and reports on the computer;
– Schedule all meetings;
– Prepare agendas for the directors;
– Prepare packages for Management meetings, operational meetings;
– Record minutes and submit minutes for approval;
– Provide receptionist services which include Greet and assist visitors, Answer
phones, Direct calls and respond to inquiries;
– Perform other related duties as required
How to apply
To apply there are two options. Either leave your CV and a cover letter of
motivation at the Kigali Genocide Memorial reception, or please email a CV and
a cover letter of motivation to the Human Resource Manager at
recruitment@aegistrust.org.
Deadline for receiving applications is August
15th 2013 at 5.00 pm.
Selected candidates will be notified of an interview date and will be required
to bring evidence of qualifications to the interview.
