PURCHASE OF PROJECT LAPTOPS AND PRINTER

RBJ is a local nongovernmental organisation dedicated to protecting the basic rights of individuals in Rwanda, and member of International Bridges to Justice organisation. Specifically, RBJ strives to ensure all citizens the right to competent legal representation and the right to a fair trial.

Purchase Of Project Laptops And Printer 

REQUEST FOR QUOTATIONS (RFQ)

Rwanda Bridges to Justice

Project Funded by EU

Quote 1: RFQ Number: RBJ-EU-2022-PROC-020522 – Purchase of Project Laptops- Deadline 3rd June 2022- 2:00 PM

Quote 2: RFQ Number: RBJ-EU-2022-PROC-030522 – Purchase of Project Printer- Deadline 3rd June 2022- 2:00 PM

Date Issued: 13 May 2022

Issuing office: Kigali, Rwanda

Quotations received after the closing date/time mentioned will be rejected basing on number of RFQ received.

Rwanda Bridges to Justice seeks quotes for seven laptops and one printer for use in the implementation of the project in Rwanda from registered companies in Rwanda. The details of the requirements and the terms and conditions for the procurement are given below:

1) Item and Quantity:  Seven laptops and one printer as per Annex 1 and 2.

2) Delivery and installation point: Bidder should quote inclusive of delivery costs to Kigali, Rwanda.

3) Technical: Equipment(s) should be in factory good condition as per Annex 1 and 2. Bids that do not meet the minimum requirements will not be evaluated.

4) Conformity with Technical Terms

  • A fully illustrated set of technical literature for the laptops and printer should be forwarded along with the offer.
  • Country of manufacture, year of manufacture, and make and model of laptops and printers must be specified.
  • Source country, which means the country in which the item is available for sale. If the laptops and printer are not available in Rwanda, then the source country is the country from which the item is shipped to its destination in Rwanda. This must be clearly identified.
  • Supplier’s facilities in Rwanda and the availability and location of in-country service and maintenance support facilities, as well as the availability of spare parts should be clearly stated.

5) Cost breakdown:

  • Unit price of items delivered in Kigali.
  • Total price to point of delivery in Kigali (including transportation) and any relevant customs fees
  • Prices should be VAT, Excise and Import TAX exclusive (relevant documents to be obtained)

6) Price:

Price quoted in Rwf (at midrate on delivery date) must be net, less any discount offered and should include costs of transportation to specified delivery point (Clause 2).

7) Validity

Prices offered in the quotation must be firm and valid for 90 days from the closing date of the RFQ. No increase in price will be considered after the closing of the RFQ.

8) Delivery Date: The seven laptops and printer are expected to be delivered within 30 days or less. If the items are not available in-stock, then state expected date of availability.

9) Inspection

Rwanda program staff with an appointed IT person will inspect the laptops and printer prior to delivery and acceptance.

10) VAT/Taxes

Rwanda program staff can provide a reference to VAT exemption. All other applicable taxes, duties, levies, export clearances/licenses in the country of origin/loading etc. shall be borne by the supplier.

11) Payment

Payment will be made within 30 days or less from the date of receipt of items, subject to installation and inspection, and receipt of all supporting documents and transfers delivered in good order by the seller.

12) Guarantee/ Warranty

The supplier shall provide the schedule of warranty/guarantee against any/all defects in workmanship and materials.

13) Bid Evaluation Criteria: Award will be made to the supplier with the highest-scoring responsive and responsible bid that meets all the terms and conditions of this solicitation. Supplier’s bids will be evaluated based on the following criteria:

  • Price: 50%
  • Delivery: 20%
  • Warranty: 20%
  • Reliability/Dependability/Serviceability: 10%

Note: The offeror should demonstrate the ability to facilitate customs and tax exoneration per USG agreement in Rwanda and the project’s tax exoneration documentation (which will be provided by Rwanda Bridges to Justice when appropriate).

14) Right to Cancel Solicitation and Reject Offers.

We reserve the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason.

15) Submission of Quotation:

  1. Email quotations should indicate the RFQ number and title in the subject line.

(a) Supplier’s name, contacts and address, and

(b) RFQ Number

(c) Offers should be addressed to (Via email Form and hard copy Form)

To: Rwanda Bridges to Justice, Rwanda

Century Park, Nyarutarama – 9 KG 13 Ave, Kigali, Rwanda

Attn: Procurement Team

Email: rbj.procurementteam@gmail.com cc. rwandabridgestojustice@gmail.com

Submit a hard copy to our office: Century Park, Nyarutarama – 9 KG 13 Ave, Kigali, Rwanda after sending the email version 

  1. A Typed Quotation should consist of:
  • Your offer;
  • Copy of this RFQ and the Annex 1 duly signed; and
  • Complete technical literature for vehicle and laptops quoted, including any other important details about the product; and
  • 3 signed and stamped reference from companies or institutes in Rwanda were you have supplied this kind of product(s).

16) Expenses relating to the submission of quotation

Issuance of this RFQ in no way obligates Rwanda Bridges to Justice to award a contract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of this bid. All preparation and submission costs are at the bidder’s expense.

17) Confirmation: Please acknowledge receipt of this RFQ and indicate your intention to bid.

ATTACHMENTS:

Annex 1

Quote 1: RFQ Number: RBJ-EU-2022-PROC-020522 – Purchase of Project Laptops- Deadline 3 rd JUNE 2022- 2:00 PM

Laptops 
Quantity 7
Manufacturer, Year of Manufacture Supplier to state/Origin
Key features Supplier to state
Warranty – Indicate the length of the warranty period and itemize the parts and services covered.
Delivery Time – Indicate a firm date to effect delivery to the designated point: Kigali
Reliability Rating – Indicate product rating for Reliability, Dependability, and Serviceability.

Annex 2

Quote 2: RFQ Number: RBJ-EU-2022-PROC-030522 – Purchase of Project Printer- Deadline 3 rd June 2022- 2:00 PM

Laptops 
Quantity 1
Manufacturer, Year of Manufacture Supplier to state/Origin
Key features Supplier to state
Warranty – Indicate the length of the warranty period and itemize the parts and services covered.
Delivery Time – Indicate a firm date to effect delivery to the designated point: Kigali
Reliability Rating – Indicate product rating for Reliability, Dependability, and Serviceability.

 

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