Title:
Short-Term Administrative Assistant
Short-Term Administrative Assistant
Project:
USAID
Soma Umenye
USAID
Soma Umenye
Project
Summary
Summary
USAID
Soma Umenye is recruiting for a Short term Administrative Assistant, USAID Soma
Umenye is a five-year project that aims to improve reading outcomes in
Kinyarwanda for at least 1 million children in public and government-aided
schools in Rwanda. Covering all 30 districts of Rwanda and working in close
collaboration with the Rwanda Education Boad (REB) and the Rwandan Ministry of
Education (MINEDUC), Soma Umenye will contribute to Rwanda’s Education Sector
Strategic Plan (ESSP) and the Government of Rwanda’s national development
priority of ensuring that Rwandan primary-grade students acquire the
fundamental competency of literacy so that they can succeed in future schooling
and, later, in the modern workplace. This position requires someone willing to
start work immediately.
Soma Umenye is recruiting for a Short term Administrative Assistant, USAID Soma
Umenye is a five-year project that aims to improve reading outcomes in
Kinyarwanda for at least 1 million children in public and government-aided
schools in Rwanda. Covering all 30 districts of Rwanda and working in close
collaboration with the Rwanda Education Boad (REB) and the Rwandan Ministry of
Education (MINEDUC), Soma Umenye will contribute to Rwanda’s Education Sector
Strategic Plan (ESSP) and the Government of Rwanda’s national development
priority of ensuring that Rwandan primary-grade students acquire the
fundamental competency of literacy so that they can succeed in future schooling
and, later, in the modern workplace. This position requires someone willing to
start work immediately.
Principal
Duties and Responsibilities
Duties and Responsibilities
- Fulfill
office management duties including, answering phones, photocopying,
faxing, and others as required. - Coordinate
all logistical aspects of project administration including arranging
travel, processing travel clearances, and fielding consultants. - Maintain
transport booking arrangement for project staffs including checking weekly
vehicle log book. - Maintain
and stock office supplies and process supply orders from the Procurement
and Logistics Specialist. - Label
and maintain all administrative files including travel
clearances/itineraries, visa requests, consultant transport, and lodging
information, and all other non-accounting related documentation. - Ensure
the proper filing and archiving of all relevant administrative,
contractual, personnel, technical and programmatic documents both via
electronic files and hard copy files. - Organize
and manage project report/resource library and project equipment,
monitoring and tracking staff material/equipment use. - Provide
administrative support to the Operations Director, Chief of Party, and
other management. - Prepare
reports of meetings convened or attended by project management. - Take
meeting minutes for all team meetings and distribute to team members. - Assist
Administrative Manager in hosting project visitors and arranging meeting
details. - Answer
inquires and supply available project information from other Chemonics
projects, USAID staff and other development projects as necessary. - Prepare
travel, event and personnel calendars, and contact lists for distribution. - Deliver
adequate, timely administrative and logistical support to the technical
team, as needed. - Fulfill
other administrative functions, as required.
Job
Qualifications
Qualifications
- Certificate/diploma
in related field preferred. - Minimum
of 1 year of experience as administrative assistant, receptionist, or
related position; USAID experience desirable. - Excellent
interpersonal and communications skills. - Demonstrated
leadership, versatility, and integrity. - Written
and spoken proficiency in English.
Level
of Effort and Location of Assignment
of Effort and Location of Assignment
This
is a short-Term position and the location of the assignment is Kigali, Rwanda
with intermittent travel throughout the country.
is a short-Term position and the location of the assignment is Kigali, Rwanda
with intermittent travel throughout the country.
Supervision
The
short -Term Administrative Assistant will report directly to the Director of
Operations or his/her designee.
short -Term Administrative Assistant will report directly to the Director of
Operations or his/her designee.
How
to Apply
to Apply
Interested
candidates are required to click here to apply
candidates are required to click here to apply
