JOB
DESCRIPTION
DESCRIPTION
PURPOSE
OF THE POSITION:
OF THE POSITION:
The
Administration Officer is responsible for maintaining day to day financial,
accounting, administrative and personnel services in order to meet requirements
and support service operations.
Administration Officer is responsible for maintaining day to day financial,
accounting, administrative and personnel services in order to meet requirements
and support service operations.
SCOPE :
The
Administration Officer will report to the Managing Director and she/ he is
responsible for assisting with preparation of financial statements, maintaining
cash controls , prepare the payroll, prepare the fund request together with the
MD and personnel administration (Time sheet , Leaves records) purchasing,
maintaining accounts payable and managing office operations.
Administration Officer will report to the Managing Director and she/ he is
responsible for assisting with preparation of financial statements, maintaining
cash controls , prepare the payroll, prepare the fund request together with the
MD and personnel administration (Time sheet , Leaves records) purchasing,
maintaining accounts payable and managing office operations.
RESPONSIBILITIES:
1.
Administer and monitor the financial system in order to ensure that the
finances are maintained in an accurate and timely manner
Main Activities
Administer and monitor the financial system in order to ensure that the
finances are maintained in an accurate and timely manner
Main Activities
- Assist
with preparation of the budget
- Recording
bank and petty cash expenses on a weekly basis - Reconciling
bank statements on a monthly basis - Preparing
balance sheets on a monthly basis - Preparing
statements of profit and loss on a monthly basis - Implement
financial policies and procedures - Reconcile
the general ledger - Prepare
and reconcile general bank statements - Establish
and maintain supplier accounts - Ensure
data is entered into the system - Ensure
transactions are properly recorded and entered into the computerized - Assist
with the annual audit - Maintain
financial files and records
2.
Oversee the accounts payable and accounts receivable systems in order to ensure
complete and accurate records of all moneys
Main Activities
Oversee the accounts payable and accounts receivable systems in order to ensure
complete and accurate records of all moneys
Main Activities
- Ensure
the safeguarding of all municipal funds - Issue,
code and authorize purchase orders - Reconcile
the accounts payable - Reconcile
the accounts receivable - Reconcile
weekly deposits - Receive
and process the approved requests from the staffs - Verify
the employees weekly expenses
3.
To act as the liaison between SHE managers and employees, ensuring smooth
communication and prompt resolution of all queries. You will also support our
daily HR activities and assist in coordinating HR policies, processes and
relevant documents.
To act as the liaison between SHE managers and employees, ensuring smooth
communication and prompt resolution of all queries. You will also support our
daily HR activities and assist in coordinating HR policies, processes and
relevant documents.
Main
Activities
Activities
- Preparing
RSSB tax on a monthly basis and preparing TAX PAYE tax declarations on a
quarterly basis - Facilitating
resolutions to any payroll errors - Answering
payroll questions - Administer
employment agreements - Maintain
the leave management system - Review
payroll reports - Recording
in database and verify the employees Time sheet
4.
Supervise administrative services within the municipal office
Main Activities
Supervise administrative services within the municipal office
Main Activities
- Manage
the filing, storage and security of documents - Respond
to inquiries - Manage
the repair and maintenance of computer and office equipment
REQUIRED
QUALIFICATIONS
QUALIFICATIONS
- Bachelor
of Business Administration (BBA) in finance or accounting, professional
accounting certificate will be an asset. - At
least 2 years’ experience in accounting or related field
CORE
COMPETENCIES
COMPETENCIES
- Exceptional
service and results orientation - Superior
analytical and problem-solving abilities. Demonstrated ability to apply IT
in solving problems - Ability
to work under pressure and time constraints - Ability
to work effectively with a wide range of cultures in a diverse community - Ability
to present ideas in business-friendly and user-friendly language. Ability
to make effective and persuasive presentations to senior management - Ability
to achieve results through others - Excellent
self-organization and self-direction in performance of tasks, including
time management skills
HOW
TO APPLY
TO APPLY
- If
you believe that you are the right candidate for the above position,
please submit your application: CV and application letter to hr_rwanda@sheinnovates.com not later than 10/01/2018.
