Location:
Rwanda
Rwanda
Department:
Administration
Administration
Vacancy
Type: Full Time
Type: Full Time
Context
of the role
of the role
The
Operations Manager will provide comprehensive operations management,
administrative and program support to the Girl Effect Rwanda team, such as (but
not limited to) HR support, records management, travel,
Operations Manager will provide comprehensive operations management,
administrative and program support to the Girl Effect Rwanda team, such as (but
not limited to) HR support, records management, travel,
hospitality and overall
office management.
Key
Responsibilities
Responsibilities
- Responsible
for managing all aspects of office management / administration and that
office is fully operational and there is continued improvement of systems
/processes to ensure staff are properly supported and are working in a
conducive environment to deliver on programme activities - Lead
the recruitment of new team members, managing external recruitment
partners and ensuring best in class talent is inducted into the
organisation - Responsible
for supporting the Senior Manager PPO to lead the HR function, staff
induction / training on GE policies & procedures and general best
practice, along with refresher trainings to the wider Rwanda team to
ensure compliance. This will involve reviewing and setting new policies
for GE - Security
focal point for GER responsible for overseeing GER’s risk profile and
security, ensuring adequate mitigation and monitoring and liaising with
external security partners. This will involve managing the GER risk
register; properly reporting any incidents and ensuring appropriate action
taken; managing the emergency telephone tree and ensuring its fully
functional and updated regularly with emergency contact numbers for all
staff/ visitors etc. - Manage
visa/work permit process for expats and visitors and ensure all GE
international staff are legally working - Oversee
management of all staff needs i.e. programme logistics and transport needs
and ensure systems are efficient and that they are effectively management
/there’s cost savings where necessary. This will involve managing and
coordinating all office logistics arrangement for all in country
events/requests, overseas travel, hotel bookings etc. - Notify
the wider team and GE HQ operation staffs for any new hires or leavers on
time to get the necessary support such as email creation or removal,
salesforce training etc. and schedule on boarding session with team for
new hires and ensure staff from HQ are properly inducted before country
visits - Responsible
for line managing the Ni Nyampinga support team (2people) and coordinating
requests from other teams for their time balancing the need for support
against the individuals’ need for development. This role will also line
manage other 3 roles to ensure smooth running of GER operations - Support
the Senior Manager PPO to ensure that the IT infrastructure in place is
managed properly and continues to improve to support the growing business
needs. This will involve managing the IT supplier to deliver set
objectives - Ensure
proper management of external suppliers, contractors and vendors who work
closely with this role - Perform
any other duties assigned by the Senior Manager, Business Planning, People
and Operations
Skills
and Experience
and Experience
- Bachelor’s
degree in Administration, Management or other related fields - Experience
in office management, HR and administration - Excellent
personal organisational skills, including priority management and ability
to meet deadlines. Self-motivated with excellent team-working skills - Working
knowledge of the systems and processes related to expenditure management
on projects and programmes - Understanding
of the importance of accurate and up-to-date management information. - Excellent
command of written and spoken English - Ability
to take responsibility for quality of work, and to identify and resolve
work problems - Computer
literate (i.e. WORD, Excel, Outlook, Internet Explorer) - Excellent
spoken and written English with good communication skills - Good
planning and time management skills - Commitment
to and understanding of Girl Effect’s aims, values and principles
Closing
Date: 14/06/2017
Date: 14/06/2017
Website: