VACANCY
NOTICE
NOTICE
Open
to Internal Candidates only
to Internal Candidates only
Position
Title
: Project Assistant
Title
: Project Assistant
Organizational
Unit : Project Department
Unit : Project Department
Duty
Station
: Kigali, Rwanda
Station
: Kigali, Rwanda
:
General Service Staff, Grade G5 (UN salary Scale for GS
General Service Staff, Grade G5 (UN salary Scale for GS
Classification
staff)
staff)
Type
of Appointment : Special fixed term, nine (9) months
with possibility of extension
of Appointment : Special fixed term, nine (9) months
with possibility of extension
Estimated
Start Date : As soon as possible
Start Date : As soon as possible
Closing
Date
: September 2, 2016
Date
: September 2, 2016
Reference
Code : VN2016/08
– RW
Code : VN2016/08
– RW
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly
migration for the benefit of all. It does so by providing services and advice
to governments and migrants.
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly
migration for the benefit of all. It does so by providing services and advice
to governments and migrants.
IOM
is committed to a diverse and inclusive environment. Applications from
qualified female candidates are especially encouraged. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the
vacancy, internal candidates are considered as first-tier candidates.
is committed to a diverse and inclusive environment. Applications from
qualified female candidates are especially encouraged. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the
vacancy, internal candidates are considered as first-tier candidates.
Context:
Under
the direct supervision of the Project Manager and the overall supervision of
the Chief of Mission, the Project Assistant will be responsible for all
administrative and logistical requirements and provide project implementation
and monitoring and evaluation support.
the direct supervision of the Project Manager and the overall supervision of
the Chief of Mission, the Project Assistant will be responsible for all
administrative and logistical requirements and provide project implementation
and monitoring and evaluation support.
Core
Functions / Responsibilities:
Functions / Responsibilities:
- Assist
the Project Manager with day to day management of the project activities - Assist
in mapping relevant agencies for training, assessing current levels of
knowledge and information needs, assist in developing training materials,
and assisting workshop trainers/facilitators in conducting training
sessions. - Assist
in organizing meetings, workshops and trainings with project stakeholders
and partners - In
close collaboration with the Project Manager, draft and circulate workshop
reports, and maintain regularly updated contact information sheets for
workshop participants. - Assist
the Project Manager with logistical and technical preparation of meeting
notes and documentation. - Assist
the Project Manager to maintain effective and productive working
relationships with government, civil society partners and UN counterparts. - In
close collaboration with the Project Manager, draft reports, collect,
compile, analyse and present data and information regarding cases of
trafficking in persons and assistance provided by IOM and its partners. - In
close collaboration with the Project Manager, circulate all information or
data of training and reporting on the monitoring and evaluation framework;
identify issues and deviations and suggest remedial actions. - In
close collaboration with the Project Manager, participate in the design
and implementation of monitoring and evaluation tools, including
assessments, surveys and interviews, in order to document and determine
the progress and impact of the project. - Draft
monthly progress reports, project reports and power point presentations. - Any
other duties that may be assigned from time to time.
Required
Qualifications and Experience
Qualifications and Experience
Education
University degree in Social sciences, Economics, Community· development or other
related field from an accredited academic institution with three years of
relevant professional experience, preferably in operational aspects of the said
fields; or
- High
School degree from an accredited institution, with five years of relevant
professional experience preferably in operational aspects of the said
fields.
Experience
- Demonstrated
proficiency with Microsoft Office applications, including Excel,
PowerPoint, Good knowledge of information technology and proficiency in
Microsoft Office applications especially Excel, Word, PowerPoint,
Publisher, and SharePoint. - Previous
working experience, preferably in the field of counter trafficking;
working experience in an international environment is an asset. - Experience
with project implementation, administration and government relations. - Experience
in working with CSOs and proven ability to negotiate in favour of the
Organization - Excellent
operational, organizational and communication skills and the ability to
work harmoniously with other colleagues from diverse cultural and
professional backgrounds. - Ability
to work under stressful conditions such as heavy workloads and tight
timelines. - Willing
to accept flexible work schedule - Attentive
to details and accuracy in handling and reporting data. - Fast
learner and can work with minimum supervision - Strong
communication, negotiation and problem solving skills.
Languages
Fluency
in English and Kinyarwanda is required. Knowledge of French is an added
advantage
in English and Kinyarwanda is required. Knowledge of French is an added
advantage
Required
Competencies
Competencies
Behavioural
- Accountability
— takes responsibility for action and manages constructive criticisms - Client
Orientation — works effectively well with client and stakeholders - Continuous
Learning — promotes continuous learning for self and others - Communication
— listens and communicates clearly, adapting delivery to the audience - Creativity
and Initiative — actively seeks new ways of improving programmes or
services - Leadership
and Negotiation — develops effective partnerships with internal and
external stakeholders; - Performance
Management — identify ways and implement actions to improve performance of
self and others.
- Planning
and Organizing – plans work, anticipates risks, and sets goals within area
of responsibility; - Professionalism
– displays mastery of subject matter - Teamwork
– contributes to a collegial team environment; incorporates gender related
needs, perspectives, concerns and promotes equal gender participation. - Technological
Awareness – displays awareness of relevant technological solutions; - Resource
Mobilization – works with internal and external stakeholders to meet
resource needs of IOM
Other
The
appointment is subject to funding confirmation.
appointment is subject to funding confirmation.
Appointment
will also be subject to certification by the Organization’s (IOM’s) Medical
Officer, based on medical examination(s), that the candidate is medically fit
for appointment and verification of residency, visa and authorizations by the
Government of Rwanda, where applicable.
will also be subject to certification by the Organization’s (IOM’s) Medical
Officer, based on medical examination(s), that the candidate is medically fit
for appointment and verification of residency, visa and authorizations by the
Government of Rwanda, where applicable.
This
application is open to all Rwandese citizen and any other foreign national as
long as such an applicant has a right of residence and right to work in Rwanda
at the time of application (IOM will not be responsible in securing such Visas
or authorisations from the Government of Rwanda, any applicant of foreign
nationality must provide authentic certification from Government of Rwanda in
regards to right of residency and right to work in Rwanda at the time of
application).
application is open to all Rwandese citizen and any other foreign national as
long as such an applicant has a right of residence and right to work in Rwanda
at the time of application (IOM will not be responsible in securing such Visas
or authorisations from the Government of Rwanda, any applicant of foreign
nationality must provide authentic certification from Government of Rwanda in
regards to right of residency and right to work in Rwanda at the time of
application).
How
to apply:
to apply:
Interested
candidates are invited to submit their applications to iomrwandarecruitment@iom.int by September 2,
2016 at the latest, referring to this advertisement.
candidates are invited to submit their applications to iomrwandarecruitment@iom.int by September 2,
2016 at the latest, referring to this advertisement.
The
subject of your e-mail MUST indicate the Position title and reference code.
subject of your e-mail MUST indicate the Position title and reference code.
In
order for an application to be considered valid, IOM will only accept
applications which should include a cover letter (not more than one page) and
résumé (CV) highlighting the required education and experience
order for an application to be considered valid, IOM will only accept
applications which should include a cover letter (not more than one page) and
résumé (CV) highlighting the required education and experience
Only
shortlisted candidates will be contacted.
shortlisted candidates will be contacted.
Posting
period:
period:
From
19.08.2016 to 02.09.2016
19.08.2016 to 02.09.2016