International Centre for Tropical Agriculture,Finance and Administrative Assistant Jobs in Rwanda

International
Centre for Tropical Agriculture (CIAT) Recruiting an Finance and Administrative
Assistant for The International Potato Center (CIP)
The
International Potato Center (CIP)
, is a not-for-profit international
agricultural research organization with a global mandate to conduct research on
genetic resources of potatoes, sweetpotatoes, and other Andean roots and
tubers, crop genetic enhancement and improvement, integrated crop management
and sustainable management of natural r

esources. Please refer to our website
for more information: http://www.cipotato.org.

The
Position:
CIP
is seeking to recruit a dynamic and experienced Finance and Administrative
Assistant
to provide administrative and financial support to CIP projects
in Rwanda.
The
selected candidate will work under the supervision of the Country Finance and
Administration Officer and co-supervised by the Country Manager in Rwanda. The
position is based at CIP office in Kigali, Rwanda. CIP in Rwanda is hosted by
the International Centre for Tropical Agriculture (CIAT).
Key
responsibilities will include:

Accounts
  • Monthly
    preparation of the cash position and Monthly bank reconciliations
  • Funding
    status control including Budget monitoring and analysis
  • Control
    of fixed assets and Office Insurance management (including vehicle)
  • Analysis
    of advance accounts, petty cash accounts, reimbursements, payments and any
    other accounts related with the operations of the office.
  • Control
    of tax recovery
  • Daily
    recording of transactions carried out by the office’s staff
  • Filing
    of accounting information duly supported by invoices or contracts
Administration
  • Provide
    administrative and management support to the country staff
  • Assist
    with communication from the office (appointments, reports, booking of
    meeting venues, equipment provision, drafting of correspondence for the
    Country Manager)
  • Assist
    in coordination of travel arrangements and logistical support – including
    the handling of travel requests and liquidation, accommodation and meals
    for events
  • Arranging
    staff meetings and taking minutes
  • Handling
    of procurement
  • Preparation
    of payroll and issuance of payslips
  • Managing
    of benefits in liaison with service providers – medical insurance, life
    insurance, group personal accident, pension scheme
  • Preparation
    of contracts for regular employees, consultants, interns and temporary
    employees
  • Maintenance
    and updating of CIP-SSA contacts list
  • Organize
    and maintain a filing system for HR
  • Dealing
    with partner’s financial reports and requests
  • Handling
    of motor vehicle maintenance, service and supervising the drivers.
  • Ensuring
    availability of office stationery and sundry.
  • Keep
    inventory and manage maintenance of office equipment
  • Handle
    telephone calls, receive and assist visitors to the office
  • Organize
    and maintain filling system for the office
  • Implementation
    of CIP policies and procedures
Requirements:
  • University
    degree in accounting, finance, business administration or equivalent
    profession status awarded by a relevant professional institute.
  • At
    least 1 year of relevant work experience in a similar position, preferably
    in an international organisation research organization
  • Knowledge
    of the work in the field particularly in project implementation
  • Excellent
    communication and interpersonal skills
  • Methodical,
    organized and results-oriented
  • Good
    knowledge of rules, regulations and procedures of government and related
    agencies.
  • Ability
    to work independently and to take initiative when sorting out problem
    issues.
  • Computer
    literate in Word and Excel.
  • Willingness
    to work on weekends if circumstances require
  • Fluent
    in spoken and written English
Terms
of employment:
This
is a national position and will be for an initial period of two (2) years,
renewable subject to three (3) months’ probation, assessment of performance,
and availability of resources. CIAT is an equal opportunity employer. It
fosters a multicultural work environment that values gender equality, teamwork,
and respect for diversity.
How
to apply:
Applicants
are invited to visit http://ciat.cgiar.org/ciat-jobs to submit their
applications for this position:
  • clearly
    indicating Finance and Administrative Assistant (CIP) as the
    position title; and
  • Saving
    your Application Letter and CV as one document in pdf format.
Applications
closing date: 26th August, 2016

only short listed candidates will be contacted.

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