ARC,Senior Program Coordinator Jobs in Rwanda(last day)

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29/07/2016
POSITION
TITLE
:
Senior Program Coordinator (SPC)
COUNTRY
PROGRAM
:
Rwanda
RESPONSIBLE
TO
:
Country Director

STATUS: Full time
SUPERVISORY
CAPACITY
:
Site Managers, technical advisors, M&E
DATE: August 2016
(contingent upon funding)
COUNTRY
PROGRAM MISSION
The
overall goal of ARC’s program in Rwanda is to improve life’s conditions and
capabilities of the displaced refugee population from eastern DRC and Burundi
by ensuring the provision of basic services (adequate health care, shelter,
water, sanitation & hygiene, HIV/AIDS prevention & treatment) and
enabling economic recovery in six refugee camps located in Byumba (Gihembe
camp), Kibuye (Kiziba camp), Gatsibo (Nyabiheke camp) and Nyamagabe ( Kigeme),
Mugombwa and Mahama, in Rwanda.
PRIMARY
PURPOSE OF THE POSITION
ARC
is looking for an experienced, result driven, innovative and highly
conscientious individual to manage and coordinate ARC’s program in Rwanda. The
SPC will provide leadership to improve the quality of programming, implement an
effective Results Based Management system and contribute to expand and
diversify ARC’s mission and activities in Rwanda through strategic and
innovative program development.
Within
a matrix management structure, the SPC will report to the Country Director and
will directly supervise Site Managers, who are responsible for the day-to-day
management of all activities in the different refugee camps in the country. The
SPC will work in close coordination with other departments and management staff
to provide outstanding support to the field operations and to collaborate with
Head Quarters on program related issues. The SPC will supervise the program
team staff in order to achieve results and insure quality of delivery.
The
successful candidate will be a self-motivated, client oriented project manager
with strong proposal writing skills who can help ARC Rwanda to navigate towards
a period of change in program orientation, contributing significantly to
diversification of funding and expansion of activities. This is a Kigali based
position with frequent travel to field sites (50% of time).
MAJOR
AREAS OF ACCOUNTABILITY
/PRIMARY DUTIES/RESPONSIBILITIES
Program
Management, Monitoring and Evaluation (50%)
  • Lead
    the whole project management cycle including project planning and
    coordination resulting in implementation
  • Lead
    the development of clear objectives and achievement benchmarks for all
    program activities and put in place best practices in project/program
    management throughout the organization.
  • Compile
    an overall program work plan and ensure Site Managers implement their
    respective components according to agreed schedules and targets.
  • Closely
    monitor program implementation and budget utilization/ burn rates and
    ensure that program and spending targets are met, working with Site
    Managers on monthly spending plans based on budget vs. actual analyses.
  • Monitor
    compliance with donor regulations and ARC policies, in the course of
    program implementation and build capacity of staff in this area as needed.
  • Ensure
    regular communication between the program teams and the technical support
    units, especially with regards to follow-up on procurement requisitions.
  • Ensure
    timely production of high quality donor reports.
  • In
    coordination with the Monitoring and Evaluation Officer, provide
    leadership in developing and managing a strong results based monitoring
    system.
  • Ensure
    that an evidence based evaluation system is in place and used to learn
    & inform on outcomes and impacts.
Program
design and Development (30%)
  • Be
    the main focal point for program development, including liaising with
    donors, and ensure the production of high quality and innovative proposals
    in a results based framework and according to donor requirements.
  • Provide
    leadership in program design and in shaping the strategic direction and
    growth of the Rwanda program.
  • Assist
    in the identification of funding opportunities and developing
    relationships with donors.
  • Co-lead
    with Finance Controller and Program Managers/Site Managers the development
    of budget proposals for each project/program ensuring donor and HQ
    requirements are fully met.
  • Lead
    the development of new sector activities and support the enhancement and
    expansion of existing sectors with a strong emphasis on building
    livelihood, resilience and self-reliance of the refugees and their host
    communities.
  • Maximize
    the efficient use of resources and efficacy in meeting the needs of
    beneficiaries.
  • Lead
    the data collection process necessary to design and develop evidence based
    programs.
  • Prepare
    submission of proposals to ARC HQ, for review, and ensure that proposals
    are submitted to donors in a timely manner by the appropriate HQ or field
    contact.
  • Help
    ARC departments to coordinate and ensure programmatic linkages at every
    step of the program design and implementation stages.
  • Assist
    the Rwanda team to enhance ownership and abilities of local/national staff
    to do strong programming to increasingly empower them.
Human
Resources Management (10 %)
  • Manage
    relevant staff and conduct training and performance management activities,
    as necessary.
  • Identify
    and advocate for capacity building opportunities for program staff.
  • In
    coordination with the Country Director, Camp Managers and HR, support the
    recruitment of new program staff as and when required.
Representation
and Coordination (10%)
  • Represent
    ARC in meetings with local authorities, donors, and other members of the
    humanitarian community.
  • Attend
    cluster meetings, as appropriate and other coordination forums, to
    coordinate and prevent duplication with UN bodies, international, and
    national organizations.
  • Assist
    the Country Director with strategic planning, representation and
    developing and implementing a clear country-level plan.
  • Contribute
    to production of communication opportunities and tools to increase
    visibility of ARC-Rwanda among donors, government counterparts, partner
    organizations, ARC-HQ and other audiences as appropriate.
  • Any
    other duties as required.
EDUCATION,
TECHNICAL SKILLS & KNOWLEDGE REQUIRED
  • Minimum
    of 5 years of management experience with humanitarian or development
    programs at the international level in diverse settings including working
    with displaced and refugee populations in various countries;
  • Masters
    degree in a related fill required (Project Management, Public
    Administration, Sociology, Economy, Development Studies, Business, etc.).
  • Previous
    grants management and project budget development experience.
  • Advanced
    project management skills and knowledge;
  • Knowledge
    of current thinking and theory on economic recovery and development in
    post-conflict settings;
  • Previous
    work experience and knowledge of best practices in Livelihood programming
    required;
  • Basic
    programming experience and knowledge in at least some of the following
    sectors: Health, HIV/AIDS, Nutrition, Shelter and Infrastructure, Camp
    Management, WASH.
  • Advanced
    skills and experience in designing and managing a strong result based
    monitoring and evaluation system;
  • Experience
    working with donors (UNHCR, BPRM, international and national NGOs, and
    government agencies).
KEY
BEHAVIORS & ABILITIES
  • Innovative,
    Self-motivated, Result based, Client oriented;
  • Strong
    work ethics;
  • Advanced
    planning skills and ability to meet deadlines in a rapid pace environment
    without compromising on quality;
  • Strong
    staff supervision and team capacity building skills;
  • Excellent
    leadership, interpersonal and intercultural skills.
  • Fluency
    in written and spoken English. Knowledge of French is an advantage.
  • Strong
    computer literacy (Microsoft Office, SPSS, STATA or other data management
    apps, GIS etc.).
American
Refugee Committee is an Equal Opportunity Employer offering employment without
regard to race, color, religion, gender, sexual orientation, gender identity,
age, national origin, citizenship, physical or mental disability, or protected
veteran status. American Refugee Committee complies with all applicable laws
governing nondiscrimination in employment.

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