WORLD
FOOD PROGRAMME – RWANDA COUNTRY OFFICE
FOOD PROGRAMME – RWANDA COUNTRY OFFICE
EXTERNAL
VACANCY ANNOUNCEMENT NO 16-0021852
VACANCY ANNOUNCEMENT NO 16-0021852
Qualified
female candidates are particularly encouraged to apply
female candidates are particularly encouraged to apply
Title:
Business Support Assistant (Administration)
Business Support Assistant (Administration)
Level:
SC-4
SC-4
Type
of Appointment: Service Contract (SC)
of Appointment: Service Contract (SC)
Duration:
6
months (renewable based on level of performance and availability
6
months (renewable based on level of performance and availability
of funding)
Duty
Station:
Karongi
Field Office
Station:
Karongi
Field Office
Date
of issue:
28 July 2016
of issue:
28 July 2016
Date
of closure:
9 August 2016
of closure:
9 August 2016
KEY
RESPONSIBILITIES:
RESPONSIBILITIES:
- Gather
information with clear direction to support the drafting of documents and
preparing reports by other staff. - Respond
to queries and escalate where appropriate, in order to provide a timely
and accurate service to clients. - Support
processing and managing routine administrative and financial tasks in
various functional areas, to contribute to the effective and timely
management of resources. - Provide
revision and proof-reading services for standard documents, to contribute
to the development of accurate documentation. - Take
responsibility for the maintenance of set standard systems and files, to
ensure information is accurate and readily available for the function. - Identify
simple discrepancies in statistics and data, such as missing information,
and report to senior staff in order to support clients to deliver their
work. - Take
responsibility for data integrity to facilitate availability of accurate
information in corporate systems. - Provide
guidance on routine business support methods and practices to junior
colleagues to ensure services are delivered consistently and to the
required standards. - Work
with a variety of individuals, taking on feedback where appropriate to
assist in business support delivery for staff.
MINIMUM
QUALIFICATION
QUALIFICATION
Education:
Completion
of secondary school education.
of secondary school education.
Experience:
Four
or more years of progressively responsible work experience in the relative
business stream with experience in general administrative work.
or more years of progressively responsible work experience in the relative
business stream with experience in general administrative work.
Knowledge
and Skills:
and Skills:
Proficient
in the use of office equipment and computer software packages, such as
Microsoft Word.
in the use of office equipment and computer software packages, such as
Microsoft Word.
Knowledge
of work routines and methods in order to complete processes under minimal
supervision.
of work routines and methods in order to complete processes under minimal
supervision.
Uses
tact and courtesy to give and receive information to a wide range of
individuals.
tact and courtesy to give and receive information to a wide range of
individuals.
Ability
to identify data discrepancies and rectify problems requiring attention.
to identify data discrepancies and rectify problems requiring attention.
Ability
to offer guidance or basic on-the-job training to more junior staff.
to offer guidance or basic on-the-job training to more junior staff.
Language
Fluency
in both oral and written communication in English or French. Knowledge of both
is an added value. Fluency in Kinyarwanda.
in both oral and written communication in English or French. Knowledge of both
is an added value. Fluency in Kinyarwanda.
Application
procedure:
procedure:
Step
1: Create your online CV.
1: Create your online CV.
Step
2: Click on “Description” to read the position requirements and “Apply” to
submit your application.
2: Click on “Description” to read the position requirements and “Apply” to
submit your application.
NOTE:
You
must complete Step 2 in order for your application to be considered for this
vacancy.
You
must complete Step 2 in order for your application to be considered for this
vacancy.
Deadline
for applications: 09 August2016.
for applications: 09 August2016.
If
you have any queries relating to this Vacancy Announcement please send them to wfp.rwandavacancies@wfp.org
you have any queries relating to this Vacancy Announcement please send them to wfp.rwandavacancies@wfp.org
WFP
does not charge fees at any stage during the recruitment process.
does not charge fees at any stage during the recruitment process.
WFP
has zero tolerance for discrimination and does not discriminate on the basis of
HIV/AIDS status.
has zero tolerance for discrimination and does not discriminate on the basis of
HIV/AIDS status.
Applicationsnot
meeting the above requirement will not be considered.
meeting the above requirement will not be considered.
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