World Food Programme,Business Support Assistant Jobs in Rwanda

WORLD
FOOD PROGRAMME – RWANDA COUNTRY OFFICE
EXTERNAL
VACANCY ANNOUNCEMENT NO 16-0021852
Qualified
female candidates are particularly encouraged to apply
Title:                               
Business Support Assistant (Administration)
Level:     
                        SC-4

Type
of Appointment:  
Service Contract (SC)
Duration:                       
6
months (renewable based on level of performance and availability
                                       
of funding)                             
  
Duty
Station:                
Karongi
Field Office
Date
of issue
:                
28 July 2016
Date
of closure:            
9 August 2016
KEY
RESPONSIBILITIES:
  1. Gather
    information with clear direction to support the drafting of documents and
    preparing reports by other staff.
  2. Respond
    to queries and escalate where appropriate, in order to provide a timely
    and accurate service to clients.
  3. Support
    processing and managing routine administrative and financial tasks in
    various functional areas, to contribute to the effective and timely
    management of resources.
  4. Provide
    revision and proof-reading services for standard documents, to contribute
    to the development of accurate documentation.
  5. Take
    responsibility for the maintenance of set standard systems and files, to
    ensure information is accurate and readily available for the function.
  6. Identify
    simple discrepancies in statistics and data, such as missing information,
    and report to senior staff in order to support clients to deliver their
    work.
  7. Take
    responsibility for data integrity to facilitate availability of accurate
    information in corporate systems.
  8. Provide
    guidance on routine business support methods and practices to junior
    colleagues to ensure services are delivered consistently and to the
    required standards.
  9. Work
    with a variety of individuals, taking on feedback where appropriate to
    assist in business support delivery for staff.
MINIMUM
QUALIFICATION
Education:
Completion
of secondary school education.
Experience:
Four
or more years of progressively responsible work experience in the relative
business stream with experience in general administrative work.
Knowledge
and Skills:
Proficient
in the use of office equipment and computer software packages, such as
Microsoft Word.
Knowledge
of work routines and methods in order to complete processes under minimal
supervision.
Uses
tact and courtesy to give and receive information to a wide range of
individuals.
Ability
to identify data discrepancies and rectify problems requiring attention.
Ability
to offer guidance or basic on-the-job training to more junior staff.
Language
Fluency
in both oral and written communication in English or French. Knowledge of both
is an added value. Fluency in Kinyarwanda.
Application
procedure:
Step
1: Create your online CV.
Step
2: Click on “Description” to read the position requirements and “Apply” to
submit your application.
NOTE:
You
must complete Step 2 in order for your application to be considered for this
vacancy.
Deadline
for applications:  09 August2016.
If
you have any queries relating to this Vacancy Announcement please send them to wfp.rwandavacancies@wfp.org
WFP
does not charge fees at any stage during the recruitment process.
WFP
has zero tolerance for discrimination and does not discriminate on the basis of
HIV/AIDS status.
Applicationsnot
meeting the above requirement will not be considered.
Fighting
Hunger Worldwide

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