Chemonics International,Administrative Assistant Jobs in Rwanda

Chemonics
International, an international development company, seeks experienced professionals
for the USAID-funded Soma Umenye (Literacy Enhanced Across
Rwanda Now). Soma Umenye’s objective is to improve reading outcomes in
Kinyarwanda for at least 1 million children in public and government-aided
schools in Rwanda by the end of Grade 3. The project will commence in July 2016
and conclude in July 2021. The project is currently seeking qualified
candidates for technical and operational positions based in Kigali, as well as
the Northern, Southern, Eastern, and Western Provinces.
Title:
Administrative
Assistant
Project:
Rwanda
Soma Umenye

Project
Summary
Soma
Umenye

will work to improve reading outcomes in Kinyarwanda for at least 1 million
children in public and government-aided schools in Rwanda by the end of Grade
3. Specifically, Soma Umenye will target all children in Grades 1-3
attending public and government-aided schools nationwide and ensure that at
least 70 percent of students are able to read grade-level text with fluency and
comprehension by the end of Grade 3.
Principal
Duties and Responsibilities
  • Fulfill
    office management duties including, answering phones, photocopying,
    faxing, and others as required.
  • Coordinate
    all logistical aspects of project administration including arranging
    travel, processing travel clearances, and fielding consultants.
  • Maintain
    transport booking arrangement for project staffs including checking weekly
    vehicle log book.
  • Maintain
    and stock office supplies and process supply orders from the Procurement
    and Logistics Specialist.
  • Label
    and maintain all administrative files including travel
    clearances/itineraries, visa requests, consultant transport and lodging
    information, and all other non-accounting related documentation.
  • Ensure
    the proper filing and archiving of all relevant administrative,
    contractual, personnel, technical and programmatic documents both via
    electronic files and hard copy files.
  • Organize
    and manage project report/resource library and project equipment,
    monitoring and tracking staff material/equipment use.
  • Provide
    administrative support to the Operations Director, Chief of Party, and
    other management.
  • Prepare
    reports of meetings convened or attended by project management.
  • Take
    meeting minutes for all team meetings and distribute to team members.
  • Assist
    Administrative Manager in hosting project visitors and arranging meeting
    details.
  • Answer
    inquires and supply available project information from other Chemonics
    projects, USAID staff and other development projects as necessary.
  • Prepare
    travel, event and personnel calendars, and contact lists for distribution.
  • Deliver
    adequate, timely administrative and logistical support to the technical
    team, as needed.
  • Fulfill
    other administrative functions, as required.
Job
Qualifications
  • Certificate/diploma
    in related field preferred.
  • Minimum
    of 1 year of experience as administrative assistant, receptionist, or
    related position; USAID experience desirable.
  • Excellent
    interpersonal and communications skills.
  • Demonstrated
    leadership, versatility, and integrity.
  • Written
    and spoken proficiency in English.
Location
of Assignment
The
location of assignment is Kigali, Rwanda with intermittent travel throughout
the country.
To
apply for this position, please click the following link: Administrative Assistant

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