Plan,Girl’s Safe School Project Coordinator Jobs in Rwanda

VACANCY
ANNOUNCEMENT
EQUAL
OPPORTUNITIES IN PLAN INTERNATIONAL, RWANDA
Founded
over 75 years ago, Plan is one of the oldest and largest
children’s development organizations in the world. We work in 50 developing
countries across Africa, Asia and the Americas to promote child rights and
lift millions of children out of poverty. Plan is indep

endent, with no
religious, political or governmental affiliations.

Plan
International has been working in Rwanda since 2007 with a major focus on four
country programs:  Right to Access Quality and Inclusive Education, Right
to Early Childhood Care and Development through United Communities, Right to
Youth Economic Security through Active Citizenship and Right to Protection.
Plan currently operates in Gatsibo, Kayonza, Rwamagana, Bugesera and Nyaruguru.
Plan International Rwanda has recently entered into partnership with UNHCR as
partner implementing Sexual & Gender Based Violence Responses and Child
protection in all Refugees Camps across the country.
Plan
has a strict child protection policy and guidelines that all staff must follow
at all times. All staff are expected to help ensure all Plan associates know,
understand and follow these and take an active role in the protection of all
children from abuse and exploitation. 
To
facilitate the implementation of its activities, Plan International Rwanda is
inviting applicants from suitably qualified Rwandan nationals to fill the
following vacant position:
Position:Girl’s
Safe School Project  Coordinator
Level:
D1
Grade
Type
of appointment:
Fixed
term Contract
Duty
Station:
Nyaruguru
Program Unit
Contract
duration:
2
years
Deadline
for applications: 22nd July 2016
Context
and rationale
Right
to Access Quality and Inclusive Education is one of the programs in Plan
International Rwanda’s Five Year Country Strategic Plan (2013-2018). Plan
International Rwanda has identified this theme among others to potentially make
significant impact in the country and on the community, reinforced by the fact
that Plan Rwanda has core competence from experience in implementing similar
programs in and out of the region.
Plan
International Rwanda acknowledges that even though the enrolment of girls at
Primary is higher than that of boys at 97% compared to 94% respectively (2014
statistics), there still exist issues that hinder quality access to girls
education and make the school environment more conducive and girl friendly to
enable their meaningful learning and retention in school.
Since
this is a full BIAAG friendly project, the post holder reports directly to to
the Gender Advisor. The incumbent coordinates the overall implementation of the
project and supervises the project staff based at the Program Unit levels. S/he
supports the Gender Advisor in planning, implementing, monitoring all aspects
of the project. S/he will be responsible of the smooth project implementation
on Program Units and coordination of other fields’ activities and other related
activities within Plan International Rwanda in collaboration with the Gender
Advisor and other program staff at the CO and PU levels.  S/he also
engages in Partner’s capacity building.
Typical
Responsibilities – Key End Results of Position:
Coordinate
the overall management of the project which include but not limited to:
  • Lead
    Sensitization campaigns through collaboration with other partners in
    relation to project objectives
  • Support
    the implementation of project activities as outlined in the project Log
    frame.
  • Conduct
    local advocacy work with the District and Donor community to increase the
    budget allocation to support girls futures through GBV prevention,
  • Elaborate/Manage
    and supervise the preparation of the budgets
  • Ensures
    that project administrative processes are carried out in conformity with
    the agreed standards and policies, to ensure alignment to the project
    objectives
  • Facilitate
    information sharing, communication and coordinate activities among project
    stakeholders/partners;
  • Prepare
    project reports including Project Outline in line with agreed budgets and
    activities in the Fund Agreement Document (FAD);
  • Responsible
    for the field verification of project budget expenditures to ensure that
    project funds are spent as planned
  • Coordinate
    Project visits and prepare visits reports including meetings reports
  • Promote
    and abide by internal policies and procedures including but not limited
    to:  Child Plan Protection Policy and Code of Conduct
  • Participate
    in the preparation of the project annual budget and monitor the budget by
    use of corporate monitoring tool (SAP)
  • Ensure
    that fixed assets are adequately maintained, inventoried and are only for
    the project official business.
  • Manage
    in collaboration with the M&E staff, monitoring and evaluation of the
    project and according to the project M&E framework and FAD monitoring
    requirements.  Track changes over time
  • Supervises
    performance report of the project frontline staff
  • Planning
    in collaboration with local partner NGO (YWCA), all activities of the
    project as well as budgeting
  • Prepare
    project work plans in collaboration with JNO project staff
  • Prepare
    quality quarterly narrative reports that are shared with JNO
  • Joint
    line management of any project staff together with Program Unit Managers
  • Together
    with other project staff reflect on the projects successes and what is and
    is not going well.  Use this information to inform the projects
    design and discuss findings internally within Plan International Rwanda
    and with JNO.
  • Represent
    Plan International Rwanda at any delegated workshops, meetings etc
  • Responsible
    for the effective implementation of project activities in the field as
    well as for the budget expenditures.
  • Review
    partners reports and provide written feedback and recommendations to
    Gender Advisor and PSM for the final approval
  • Provide
    technical input and ensure supervision of the performance appraisals and
    report of the project frontline staff in collaboration with PUMs.
Indicators
for success:
  • Effective
    budget management
  • Effective
    project planning and timely Reporting
  • Good
    relationships and communication with Donors
  • Good
    relationships and communication with project partners
  • Project
    targets and outcomes are achieved
  • Strong
    quality Baseline Evaluation report produced
  • Effective
    learning and monitoring system in place
  • Quality
    Education strategies which promote girls education
  • Best
    practices are well documented, shared and supported by research and
    evaluation studies
Knowledge,
Skills, and Experience Required to Achieve Role’s Objectives:
Skills
specific to the post
  • Good
    facilitation, participatory approaches, interpersonal, analytical, and
    negotiation skills;
  • Good
    experience in vocational education, formal education
  • Good
    command in project management
  • Good
    capacity of strategic thinking, networking and making sound judgment and
    recommendations;
  • Ability
    to organize own work independently and willingness to work beyond normal
    working hours
  • Ability
    to work in diversity and to respect donors requirements
  • Ability
    to integrate/mainstream Gender aspects into Plan International Rwanda’s
    Education program
  • Strong
    team building and motivational skills
  • Communication
    skills (fluent in English, knowledge of French is an asset)
  • Proficient
    in computer skills
Behavior
  • Team
    player with good mentoring and coaching skills,
  • Highly
    effective networking and inter-personal skills,
  • Timely
    and effective delivery
  • Gain,
    develop and retain credibility about performance
  • Commitment
    to child protection and participation
  • Courtesy,
    honesty and integrity, effective and clear communication
Experience
  • Postgraduate
    degree and related diploma in Education, social, development studies or
    related fields
  • Minimum
    of 3 years relevant working experience in education project management or
    similar position.
  • Working
    experience in financial education for the youth or any other groups in an
    education setting.
  • Working
    experience in a similar role and experience in working with bilateral
    organizations or INGOs would be an added advantage.
  • Working
    experience in all areas of project cycle management and experience and
    ability to lead and coordinate each stage.
  • Excellent
    reporting skills and competencies in computer literacy (M-Excel, MS-Word,
    & Power Point)
Knowledge
/Competencies
  • Knowledge
    in Gender in particular and in human right based approach to development ,
  • Demonstrate
    experience in developing strategies and designing program interventions,
    including monitoring and evaluation
  • Demonstrate
    ability to assess best practice, document and disseminate lessons learned
Values:
Respect, integrity, diversity, commitment to excellence, adaptability, able to
perform under stress, innovation, building relationships, communicating
effectively, facilitating change, developing teams, organizing, personal
commitment to Plan’s child protection policy.
How
to Apply
 
  • Please
    hand deliver your applications at the Front Desk of Plan International
    Rwanda Country Office in Kagugu, Plot number 821. Full Job descriptions
    are available upon request at Plan Reception during working hours.
Your
application should include:-
  1. A
    covering letter  (ii) A comprehensive CV (iii) Academy
    Certificates  (iv) Details of 3 referees, one of whom should be your
    current employer (v) Your most recent performance appraisal
  • Deadline
    for applications is Friday 22nd July 2016 @ 2pm.
Please
note that applications which do not meet the specified minimum requirements or
are received after the closing date will be rejected. Only short listed
candidates will be contacted. Qualified Women candidates are particularly encouraged
to apply for this position. All application materials will not be returned.
PLAN
IS COMMITTED TO AN ENVIRONMENT FREE FROM ANY KIND OF CHILD ABUSE
.

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