Position Title :
Resource Management Officer Duty Station : Kigali, Rwanda Classification :
Professional Staff, Grade P3 Type of Appointment : Fixed term, One year with
possibility of extension Estimated Start Date : As soon as possible Closing
Date : 18 July 2016
Established in 1951,
IOM is the leading inter-g
overnmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and
migrants.
IOM is committed to
a diverse and inclusive environment. Applications from qualified female
candidates are especially encouraged. For the purpose of the vacancy, the
following candidates are considered as first-tier candidates:
Internal
candidates
Qualified
applicants from the following NMS countries: Antigua and Barbuda, Benin,
Bahamas, Botswana, Belize, Cabo Verde, Czech Republic, Djibouti, Micronesia
(Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros,
Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives,
Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador,
Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Venezuela
(Bolivarian Republic of), Vanuatu, Samoa
Context:
IOM’s main
activities in Rwanda to date are related to the socio-economic reintegration of
returnees in collaboration with the Ministry of Disaster Management and
Refugees Affairs (since 2010) and now with a new project as part of joint One
UN / Government of Rwanda Return and Reintegration programme where IOM is
providing vocational training.
Following the civil
war in Democratic Republic of Congo (DRC), IOM is also currently heavily
involved in resettlement of Congolese refugees mainly to USA, Australia,
Finland, Canada and UK.
IOM also is working
to strengthen the capacity of the Government of Rwanda and other stakeholders
engaged in labour migration management to systematically manage and regulate
labour migration. A new project has also been agreed with the Directorate
General of Immigration and Emigration to support them to devise a comprehensive
and integrated IT strategy for border management.
IOM has also has
worked previous in the areas of diaspora engagement and counter trafficking (in
collaboration of Rwanda Diaspora Directorate whereby diaspora members were
mobilized and sensitized to share their skills through temporally practice in
local hospitals. Additionally, raising awareness in preventing human
trafficking in collaboration of Ministry of Gender and Family Promotion and
National police). IOM is currently pursuing new potential projects in both
these areas as well as border management.
Under the direct
supervision of the Chief of Mission (CoM) in Rwanda, and in close collaboration
with the Regional Office for East and Horn of Africa in Nairobi, the Department
of Resource Management (DRM) at Headquarters (HQs) and the Administrative
Centres in Manila and Panama, the successful candidate will be responsible and
accountable for coordinating the budgetary, financial, human resources, and
administrative functions of the Mission and its sub-offices.
Core Functions /
Responsibilities:
Ensure
compliance with general instructions of IOM and relevant permanent instructions
for the whole Mission.
In
coordination with relevant HQs units, produce permanent instructions and
procedures to complement or to adapt the general instructions of IOM, taking
into consideration the volume of activities, staffing and the constraints and
specific needs, namely in the areas of general administration, finance,
procurement and human resources.
Monitor
and oversee the financial management for all activities in the Mission
including the oversight of financial expenditure and accountability; undertake
financial analysis of projects, identify risks and initiate mitigation measures
in coordination with the project managers.
Maintain
appropriate internal controls to safeguard Organization’s assets, control cash
and prevent fraud. Strengthen internal controls by documenting and streamlining
approval processes, including control of accounts and control of cash
management.
Supervise
management of the treasury by forecasting cash flows according to activities in
the Mission and ensuring daily control of funds disbursed; ensure funding is
received in accordance with donor agreements.
Prepare
annual budget for the Mission, oversee budget control process and analyze
variances between budget and actual expenditures.
Assist
the CoM and Project Managers in the preparation of projects/programmes and
budget proposals as well as in the preparation of budgets for new projects
involving activities in the mission.
Supervise
and coordinate the preparation of donor financial reports in accordance with
IOM regulations and established procedures.
Inspect
payroll versus budgets, ensuring that salaries are correctly allocated to
projects consistent with IOM’s projectization criteria.
the human resources function and make recommendations on recruitment,
retention, promotion, and separation of local staff. Interpret and apply Human
Resources (HR) policies, rules and regulations and make recommendations for
resolving difficult or sensitive cases.
procurement, and logistics services including contracts with suppliers of goods
and services and relevant authorities. Oversee the management of the fleet of
vehicles and maintenance of building as well as the functioning of all support
services.
relevant areas of administration, finance, procurement and compliance with IOM
policies and procedures.
HQs and Manila Administrative Centre (MAC), as well as relevant external
counterparts with regard to the financial and administrative activities of the
Mission; report
regularly on the financial situation of the Mission and provide other
information as necessary.
Support
and offer guidance to other units (programmes) on matters related to IOM
administrative issues, local institutions and regulations and human resources
problems with a view to increasing their effectiveness.
Review
and give first hand advice on all contracts, agreements to which IOM Rwanda
gets into prior to final endorsement by LEG as well as ensuring that amendments
and renewals are followed up on.
In
coordination with the Regional Field Security Officer act as the Missions
Security focal point (SFP) assisting the Chief of Mission in liaison with local
UNDSS and following up on all issues in respect to compliance of MORSS and MOSS
in the mission
Represent
the mission in the ONE UN Operations Management Team and equally ensures active
participation of key resource management staff in the respective ONE UN Working
groups (Procurement, HR, IT and finance).
Perform
such other duties as may be assigned.
Required
Qualifications and Experience:
Education
• Master’s degree in
in Finances, Accounting, Public Administration, Business Administration or a
related field from an accredited academic institution with five years of
relevant professional experience; or • University degree in the above fields
with seven years of relevant professional experience. • Professional
certification as Chartered Accountant or Certified Public Accountant is an
advantage.
Experience
• Management
experience at the international level, accompanied by background in finance,
accounting and budgeting; good knowledge of human resource management; cash
management , Procurement and internal control procedures; • Experience in
liaising with governmental and diplomatic authorities as well as with
international institutions; • Knowledge of IOM/UN regulations, policies and
procedures; • Experience with international institutions knowledge of IPSAS and
SAP highly desirable; • Knowledge of IOM/UN accounting systems, software and
procedures a distinct advantage.
Languages
Fluency in English
is required. Working knowledge of French, Kinyarwanda and Kiswahili is an
advantage.
Desirable
Competencies:
Behavioral
• Accountability –
takes responsibility for action and manages constructive criticisms; • Client
Orientation – works effectively well with client and stakeholders; • Continuous
Learning – promotes continuous learning for self and others;
• Communication –
listens and communicates clearly, adapting delivery to the audience; •
Creativity and Initiative – actively seeks new ways of improving programmes or
services; • Leadership and Negotiation – develops effective partnerships with
internal and external stakeholders; • Performance Management – identify ways
and implement actions to improve performance of self and others; • Planning and
Organizing – plans work, anticipates risks, and sets goals within area of
responsibility; • Professionalism – displays mastery of subject matter; •
Teamwork – contributes to a collegial team environment; incorporates gender
related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological
solutions; • Resource Mobilization – works with internal and external
stakeholders to meet resource needs of IOM.
Other:
Internationally
recruited professional staff are required to be mobile.
Any offer made to
the candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be
subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
Interested
candidates are invited to submit their applications via PRISM, IOM
e-Recruitment system, by 18 July 2016 at the latest, referring to this
advertisement.
For further
information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-…
In order for an
application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted
candidates will be contacted. You can track the progress of your application on
your personal application page in the IOM e-recruitment system.
Posting period:
From 05.07.2016 to
18.07.2016
Requisition: VN
2016/139 (P) – Resource Management Officer (P3) – Kigali, Rwanda (54826913)
Released Posting: Posting NC54826914 (54826914) Released
