AKAZI KANOZE ACCESS (AKA),Director of Finance and Administration (DFA)Jobs in Rwanda

AKAZI
KANOZE ACCESS(AKA) would like to recruit:
Director
of Finance and Administration (DFA)
JOB
DESCRIPTION
Background:
AKAZI
KANOZE ACCESS (AKA) is a registered National Non-Government Organization (NGO)
with a vision of em

powering Rwandans with employment-oriented skills and
services enabling access to economic opportunities and a mission of providing
Rwandan youth with employability skills, capital and support to take advantage
of economic opportunities.

Title: Director of Finance
and Administration
Summary: The Director of
Finance and Administration (DFA) is responsible for ensuring organizational
effectiveness by providing leadership for the organization’s financial and
business functions. As a part of the staff Leadership Team, the DFA is
supervised by the Executive Director, and works closely with the Director of
Business Development and Fundraising and the Director of Programs to contribute
to the creation and implementation of organizational strategies, policies and
practices.
The
DFA is a strategic, hands-on and participative manager who leads and develops
an internal team to support the following areas: finance, business planning and
budgeting, administration, human resources, facilities, and IT. The DFA directs
and coordinates activities of the financial and business area with other facets
of the organization, including establishing and maintaining quality standards
of accounting, (in accordance with “Generally Accepted Accounting Principles”),
overseeing the development of efficient work procedures and processes in order
to increase organization’s effectiveness, providing strategic analysis and
advice to the Executive Director and ensuring timely report to funders and
ample security for materials, assets and information. This position oversees
all administrative and accounting functions of the organization and its
projects, including managing audits, directing the annual budget process,
ensuring compliance with applicable contract, grants and regulatory reporting
requirements, managing fiscal transactions, tracking cash flow, ensuring the
timely completion of financial reporting, analyzing and interpreting
statistical and accounting information and forecasting fiscal position to
management.
Reports
To
:
Executive Director
Duties
and Responsibilities:
Planning
and strategy
  1.  Partners
    with the Executive Director on operational and strategic issues, providing
    recommendations based on financial analysis and projections, cost
    identification and allocation, and revenue/expense analysis.
  2. Participates
    in the ongoing strategic planning process as an integral member of the
    staff Leadership Team.
  3. Oversees
    long-term budgetary planning and cost management in alignment with the
    organization’s strategic plan.
  4. Oversees
    the continual improvement of accounting and administrative operational
    systems, processes and policies in support of organization’s mission.
  5. Plays
    a significant role in long-term implementation planning, leading
    initiatives geared toward operational excellence.
  6. Collaborates
    with the Director of Business Development and Fundraising to align
    financial management with fundraising goals.
Financial
and Operations Management
  1. Oversees
    overall financial management, planning, systems and controls for the
    organization.
  2. Oversees
    the general accounting function which includes inter-company transactions,
    cash management/reconciliation for multiple accounts, financial reporting
    and balance sheet management.
  3.  Ensures
    that the organization’s financial records are maintained in compliance
    with organizational policies and GAAP.
  4. Creates
    and manages the organizational budget in coordination with the Executive
    Director.
  5.  Ensures
    organization of fiscal documents and corporate records.
  6. Participates
    in regular meetings with Executive Director around fiscal planning.
  7.  In
    collaboration with the Executive Director, develops annual budget,
    monitors revenue and expenses to insure compliance.
  8. Monitors
    financial performance of the organization.
  9. Reviews
    accounting activities to ensure that a standard level of internal controls
    and audit procedures and techniques are applied.
  10.  Responsible
    for the oversight and review of organization payroll, monthly/quarterly
    account reconciliations and other filings to ensure compliance.
  11.  Develops
    work procedures or processes to provide the necessary controls on the
    organization’s assets.
  12.  Monitors
    grants and contract compliance, including timely reporting and billing.
  13. Ensures
    the organization’s financial reports are prepared in compliance with
    policies and directives of government granting agencies, funders and
    donors.
  14.  Ensures
    adequate fiscal processing and systems to prepare required reports.
  15.  Coordinates
    the annual financial audit, Worker’s Compensation audit, insurance audit
    and financial audits by grantors.
  16. Ensures
    the completion of government tax reporting requirements, insurance reports
    and other governmental regulation.
  17. Provides
    technical assistance to accounting and administrative staff.
  18.  Ensures
    that regular updates to accounting software and systems are complete
  19.  Accountable
    for ensuring departmental policies and procedures are in place and updated
    regularly to provide reasonable assurance that the organization’s
    assetsare protected.
  20.  Ensures
    maintenance of all financial, contract, grant, payroll and personnel
    files.
  21.  Oversees
    long- and short-term debt retirement.
  22.  Lead
    for organization’s relationships with insurance providers, bankers,
    externalauditor, and payroll services.
  23.  Lead
    on human resource benefits and compliance
Supervisory
Responsibilities
  1. Hires,
    trains, develops and directs accounting and administrative staff.
  2. Ensures
    completion of all orientation and training requirements by direct reports.
  3. Motivates
    staff to achieve goals through individual and team supervision,coaching,
    goal setting, training and staff development, among other strategies.
  4. Reviews
    and evaluates staff performance.
Qualifications
and Requirements:
  • A
    Bachelor’s degree in Finance or Accounting; a Master’s Degree will be a
    plus (MBA&CPA);
  • 5-7
    years of Finance and Accounting experience with NGOs and/or international
    projects;
  • Experience
    with QuickBooks and other Financial softwares;
  • Knowledge
    of Rwanda tax rules and regulations;
  • Knowledge
    of and experience with USAID funded projects;
  • Ability
    to work independently with minimal supervision as well as be a team
    player;
  • Ability
    to work in a cross-cultural setting, negotiate diplomatically and function
    well under pressure.
How
to apply
:
Only soft copies are accepted. Those interested, please send your application
(cover letter + CV/resume only) not later than 15thJuly,2016 at info@akazikanoze.org
with a copy to jsezikeye@akazikanoze.org
and Eniragire@akazikanoze.org  and
specify in subject line: Application to DFA Position@ AKA.
AKA
is committed to diversity in the workplace. AKA offers a supportive work
environment, competitive salary, and excellent benefits package.

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