AKAZI
KANOZE ACCESS(AKA) would like to recruit:
KANOZE ACCESS(AKA) would like to recruit:
Director
of Finance and Administration (DFA)
of Finance and Administration (DFA)
JOB
DESCRIPTION
DESCRIPTION
Background:
AKAZI
KANOZE ACCESS (AKA) is a registered National Non-Government Organization (NGO)
with a vision of em
KANOZE ACCESS (AKA) is a registered National Non-Government Organization (NGO)
with a vision of em
powering Rwandans with employment-oriented skills and
services enabling access to economic opportunities and a mission of providing
Rwandan youth with employability skills, capital and support to take advantage
of economic opportunities.
Title: Director of Finance
and Administration
and Administration
Summary: The Director of
Finance and Administration (DFA) is responsible for ensuring organizational
effectiveness by providing leadership for the organization’s financial and
business functions. As a part of the staff Leadership Team, the DFA is
supervised by the Executive Director, and works closely with the Director of
Business Development and Fundraising and the Director of Programs to contribute
to the creation and implementation of organizational strategies, policies and
practices.
Finance and Administration (DFA) is responsible for ensuring organizational
effectiveness by providing leadership for the organization’s financial and
business functions. As a part of the staff Leadership Team, the DFA is
supervised by the Executive Director, and works closely with the Director of
Business Development and Fundraising and the Director of Programs to contribute
to the creation and implementation of organizational strategies, policies and
practices.
The
DFA is a strategic, hands-on and participative manager who leads and develops
an internal team to support the following areas: finance, business planning and
budgeting, administration, human resources, facilities, and IT. The DFA directs
and coordinates activities of the financial and business area with other facets
of the organization, including establishing and maintaining quality standards
of accounting, (in accordance with “Generally Accepted Accounting Principles”),
overseeing the development of efficient work procedures and processes in order
to increase organization’s effectiveness, providing strategic analysis and
advice to the Executive Director and ensuring timely report to funders and
ample security for materials, assets and information. This position oversees
all administrative and accounting functions of the organization and its
projects, including managing audits, directing the annual budget process,
ensuring compliance with applicable contract, grants and regulatory reporting
requirements, managing fiscal transactions, tracking cash flow, ensuring the
timely completion of financial reporting, analyzing and interpreting
statistical and accounting information and forecasting fiscal position to
management.
DFA is a strategic, hands-on and participative manager who leads and develops
an internal team to support the following areas: finance, business planning and
budgeting, administration, human resources, facilities, and IT. The DFA directs
and coordinates activities of the financial and business area with other facets
of the organization, including establishing and maintaining quality standards
of accounting, (in accordance with “Generally Accepted Accounting Principles”),
overseeing the development of efficient work procedures and processes in order
to increase organization’s effectiveness, providing strategic analysis and
advice to the Executive Director and ensuring timely report to funders and
ample security for materials, assets and information. This position oversees
all administrative and accounting functions of the organization and its
projects, including managing audits, directing the annual budget process,
ensuring compliance with applicable contract, grants and regulatory reporting
requirements, managing fiscal transactions, tracking cash flow, ensuring the
timely completion of financial reporting, analyzing and interpreting
statistical and accounting information and forecasting fiscal position to
management.
Reports
To:
Executive Director
To:
Executive Director
Duties
and Responsibilities:
and Responsibilities:
Planning
and strategy
and strategy
- Partners
with the Executive Director on operational and strategic issues, providing
recommendations based on financial analysis and projections, cost
identification and allocation, and revenue/expense analysis. - Participates
in the ongoing strategic planning process as an integral member of the
staff Leadership Team. - Oversees
long-term budgetary planning and cost management in alignment with the
organization’s strategic plan. - Oversees
the continual improvement of accounting and administrative operational
systems, processes and policies in support of organization’s mission. - Plays
a significant role in long-term implementation planning, leading
initiatives geared toward operational excellence. - Collaborates
with the Director of Business Development and Fundraising to align
financial management with fundraising goals.
Financial
and Operations Management
and Operations Management
- Oversees
overall financial management, planning, systems and controls for the
organization. - Oversees
the general accounting function which includes inter-company transactions,
cash management/reconciliation for multiple accounts, financial reporting
and balance sheet management. - Ensures
that the organization’s financial records are maintained in compliance
with organizational policies and GAAP. - Creates
and manages the organizational budget in coordination with the Executive
Director. - Ensures
organization of fiscal documents and corporate records. - Participates
in regular meetings with Executive Director around fiscal planning. - In
collaboration with the Executive Director, develops annual budget,
monitors revenue and expenses to insure compliance. - Monitors
financial performance of the organization. - Reviews
accounting activities to ensure that a standard level of internal controls
and audit procedures and techniques are applied. - Responsible
for the oversight and review of organization payroll, monthly/quarterly
account reconciliations and other filings to ensure compliance. - Develops
work procedures or processes to provide the necessary controls on the
organization’s assets. - Monitors
grants and contract compliance, including timely reporting and billing. - Ensures
the organization’s financial reports are prepared in compliance with
policies and directives of government granting agencies, funders and
donors. - Ensures
adequate fiscal processing and systems to prepare required reports. - Coordinates
the annual financial audit, Worker’s Compensation audit, insurance audit
and financial audits by grantors. - Ensures
the completion of government tax reporting requirements, insurance reports
and other governmental regulation. - Provides
technical assistance to accounting and administrative staff. - Ensures
that regular updates to accounting software and systems are complete - Accountable
for ensuring departmental policies and procedures are in place and updated
regularly to provide reasonable assurance that the organization’s
assetsare protected. - Ensures
maintenance of all financial, contract, grant, payroll and personnel
files. - Oversees
long- and short-term debt retirement. - Lead
for organization’s relationships with insurance providers, bankers,
externalauditor, and payroll services. - Lead
on human resource benefits and compliance
Supervisory
Responsibilities
Responsibilities
- Hires,
trains, develops and directs accounting and administrative staff. - Ensures
completion of all orientation and training requirements by direct reports. - Motivates
staff to achieve goals through individual and team supervision,coaching,
goal setting, training and staff development, among other strategies. - Reviews
and evaluates staff performance.
Qualifications
and Requirements:
and Requirements:
- A
Bachelor’s degree in Finance or Accounting; a Master’s Degree will be a
plus (MBA&CPA); - 5-7
years of Finance and Accounting experience with NGOs and/or international
projects; - Experience
with QuickBooks and other Financial softwares; - Knowledge
of Rwanda tax rules and regulations; - Knowledge
of and experience with USAID funded projects; - Ability
to work independently with minimal supervision as well as be a team
player; - Ability
to work in a cross-cultural setting, negotiate diplomatically and function
well under pressure.
How
to apply:
Only soft copies are accepted. Those interested, please send your application
(cover letter + CV/resume only) not later than 15thJuly,2016 at info@akazikanoze.org
with a copy to jsezikeye@akazikanoze.org
and Eniragire@akazikanoze.org and
specify in subject line: Application to DFA Position@ AKA.
to apply:
Only soft copies are accepted. Those interested, please send your application
(cover letter + CV/resume only) not later than 15thJuly,2016 at info@akazikanoze.org
with a copy to jsezikeye@akazikanoze.org
and Eniragire@akazikanoze.org and
specify in subject line: Application to DFA Position@ AKA.
AKA
is committed to diversity in the workplace. AKA offers a supportive work
environment, competitive salary, and excellent benefits package.
is committed to diversity in the workplace. AKA offers a supportive work
environment, competitive salary, and excellent benefits package.