American Embassy Kigali Mission,Human Resources Clerk Jobs in Rwanda

CLOSE: 22/06/2016

Job Announcement

U.S. Mission Kigali, Rwanda
Vacancy Announcement Number: 2016-19
(Re-advertised)
OPEN TO: All Interested Applicants
The “Open To” category listed abo

ve refers to
candidates who are eligible to apply for this position. The “Open To” category
should not be confused with a “hiring preference” which is explained later in
this vacancy announcement.

POSITION: Human Resources Clerk
OPENING DATE: June 15, 2016
CLOSING DATE: June 22, 2016
WORK HOURS: Full-time 40 hours/week
SALARY: Ordinarily Resident (OR): FSN-6:
9,025,055 RWF Annual Gross Salary Not-Ordinarily Resident (NOR): FP-8:
31,614 USD
*Final grade/step for NORs will be determined by Washington.
The selected candidate must be able to start
work immediately after receipt of agency authorization and/or
clearances/certifications, or their candidacy may not be considered.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See
Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS
TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Kigali, Rwanda is seeking
eligible and qualified applicants for the position of Human Resources Clerk.
NOTE: Due to the high volume of applications
received, we will only contact applicants who are being considered. Thank you
for your understanding.
BASIC FUNCTION OF POSITION:
HR Clerk coordinates the performance
management program for LE staff members at Embassy Kigali, drafts various
personnel actions, and serves as a Timekeeper at the Embassy Kigali. The
position is in charge of maintenance of LE staff personnel records and their completeness,
correctness, and timely filing. 
QUALIFICATIONS REQUIRED:
Applicants must address each required
qualification listed below with specific information supporting each item.
Failure to do so may result in a determination that the applicant is not
qualified.
1. EDUCATION: High school diploma or
equivalent is required.
2. EXPERIENCE: At least 2 years of prior
administrative or clerical experience is required.
3. LANGUAGE: Level 4 (fluent)
speaking/reading/writing English is required; Level 3 (good working knowledge)
reading/writing/speaking French is required; Level 4 (fluent)
speaking/reading/writing Kinyarwanda is also required. (This will be tested.)
4. JOB KNOWLEDGE: General knowledge in 3FAM,
3FAH and Local Labor Law. US Government policy related to employment,
recruitment, benefits and performance evaluation. Thorough knowledge of local
labor, income tax and social security laws, as well as prevailing practices and
customs as they apply to compensation, retirement and other phases of personnel
management. Familiarity with local labor market and recruitment practices. Must
have good understanding of Performance Management Policy at post.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities
may be obtained on our website and/or by contacting the Human Resources Office
on email: KigaliHRRecruitment@state.gov
HIRING PREFERENCE SELECTION PROCESS: When qualified, applicants in the following hiring preference categories
are extended a hiring preference in the order listed below. Therefore, it is
essential that these applicants accurately describe their status on the
application. Failure to do so may result in a determination that the applicant
is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible
U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must
submit a copy of the most recent Member Copy Four (4) of the DD-214,
Certificate of Release or Discharge from Active Duty, and, if applicable, a
letter from the U.S. Department of Veterans Affairs. If claiming conditional
eligibility for U.S. Veterans’ preference, applicants must submit proof of
conditional eligibility. If the written documentation confirming eligibility is
not received in the HR office by the closing date of the vacancy announcement,
the U.S. Veterans’ preference will not be considered in the application
process. Mission HR’s decision on eligibility for U.S. Veterans’ preference
after reviewing all required documentation is final.
** This level of preference applies to all
Foreign Service employees on LWOP. 
ADDITIONAL SELECTION CRITERIA:
1. Management may consider any of the
following when determining successful candidacy: nepotism, conflicts of
interest, budget, and residency status.
2. Current OR employees serving a
probationary period are not eligible to apply. Current OR employees with an
Overall Summary Rating of Needs Improvement or Unsatisfactory on their most
recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family
Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible
to apply within the first 90 calendar days of their employment, unless they
have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and
hold a local security certification.
HOW TO APPLY: Applicants must submit the following documents to be considered. Failure
to do so may result in a determination that the applicant is not qualified.
1. Universal Application for Employment (UAE)
(Form DS-174), which is available on
(http://www.state.gov/documents/organization/136408.pdf) or by contacting Human
Resources. (See “For Further Information” above);
2. Any additional documentation that supports
or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
WHERE TO APPLY:
E-mail Address: KigaliHRRecruitment@state.gov
(Please indicate in the subject line: VA
19-16 Human Resources Clerk)
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color, religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation. The Department of State also strives to achieve equal
employment opportunity in all personnel operations through continuing diversity
enhancement programs. The EEO complaint procedure is not available to
individuals who believe they have been denied equal opportunity based upon
marital status or political affiliation. Individuals with such complaints
should avail themselves of the appropriate grievance procedures, remedies for
prohibited personnel practices, and/or courts for relief.
Appendix (DEFINITIONS)
Eligible Family Member (EFM): An EFM for employment purposes is an individual who meets all of
the following criteria:
 U.S.
Citizen or not a U.S.
· Citizen; and
 Spouse
or same-sex domestic partner (as defined in 3 FAM
· 1610); or
 Child,
who
· is unmarried
and under 21 years of age or, regardless of age, is incapable of self-support; or
 Parent
(including stepparents and legally adoptive parents)
· of employee, spouse, or same-sex domestic
partner, when such parent is at least 51 percent dependent on the employee for
support; or
 Sister
or brother (including stepsisters and stepbrothers,
· or adoptive sisters or brothers) of the
employee, spouse, or same-sex domestic partner when such sibling is at least 51
percent dependent on the employee for support, unmarried, and under 21 years of
age, or regardless of age, incapable of self-support; and
 Listed
on the travel orders or approved Form OF-126 of a
· sponsoring employee, i.e., a direct-hire Foreign Service, Civil
Service, or uniformed service member who is permanently assigned to or
stationed abroad or, as appropriate, at an office of the American Institute in
Taiwan; and
 Is
under
· chief of
mission authority.
U.S. Citizen Eligible Family Member (USEFM): A USEFM for employment purposes is an individual who meets all of
the following criteria:
 U.S.
Citizen;
· and
 Spouse
or same-sex domestic partner (as defined in 3 FAM
· 1610) of the sponsoring employee; or
 Child
of the sponsoring employee who is unmarried and at
· least 18 years old; and
 Listed
on the travel orders or approved Form OF-126 of a
· sponsoring employee, i.e., a direct-hire Foreign Service, Civil
Service, or uniformed service member who is permanently assigned to or
stationed abroad or, as appropriate, at an office of the American Institute in
Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or
as appropriate, at an office of the American Institute in Taiwan; and is under
chief of mission authority; or
 resides at an Involuntary Separate Maintenance
Allowance
· (ISMA)
location authorized under 3 FAM 3232.2; or
 Currently· receives a U.S. Government retirement annuity or pension from a career
in the U.S. Foreign Service or Civil Service.
Appointment Eligible Family Member (AEFM): An AEFM for employment purposes is an individual who meets all of
the following criteria:
 U.S.
Citizen;
· and
 Spouse
or same-sex domestic partner (as defined in 3 FAM
· 1610) of the sponsoring employee; or
 Child
of the sponsoring employee who is unmarried and at
· least 18 years old; and
 Listed
on the travel orders or approved Form OF-126 of a
· sponsoring employee, i.e., a direct-hire Foreign Service, Civil
Service, or uniformed service member who is permanently assigned to or
stationed abroad or, as appropriate, at an office of the American Institute in
Taiwan (AIT); and
 Is
under chief of mission authority;
· and
 Is
residing at the sponsoring employee’s post of assignment
· abroad or, as appropriate, at an office of
the American Institute in Taiwan; and
 Does· NOT currently receive a U.S.
Government retirement annuity or pension from a career in the U.S. Foreign
Service or Civil Service.
Member of Household (MOH): An individual who accompanies or joins a sponsoring employee, i.e.,
sponsor is a direct hire employee under Chief of Mission authority, either
Foreign Service, Civil Service, or uniformed service member who is permanently
assigned to or stationed abroad at a U.S. mission, or at an office of the
American Institute in Taiwan. A MOH is an individual who meets the following
criteria: 
(1) Not an EFM and therefore not on the
travel orders or approved through form OF-126 Foreign Service Residence and
Dependency Report of the sponsoring employee; and
(2) Officially declared by the sponsoring
U.S. Government employee to the Chief of Mission (COM) as part of his or her
household and approved by the COM; and
(3) Is a parent, grandparent, grandchild,
unmarried partner, adult child, foreign born child in the process of being
adopted, father, mother, brother, sister, father-in-law, mother-in-law,
son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather,
stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or
half-sister who falls outside the Department’s current definition of Eligible
Family Member 14 FAM 511.3. A MOH may or may not be a U.S. Citizen.
Not Ordinarily Resident (NOR) – An individual who meets the following criteria:
 An EFM,
USEFM or AEFM of a direct-hire Foreign Service,
· Civil Service, or uniformed service member permanently assigned or
stationed abroad, or as appropriate, at an office of the American Institute in
Taiwan; or
 Has
diplomatic privileges and immunities; and
·
 Is
eligible for compensation under the FS or GS salary
· schedule; and
 Has a
U.S. Social Security Number (SSN); and
·
 Is not
a citizen of the host country; and
·
 Does
not ordinarily reside in the host country; and
·
 Is not· subject to host country employment and tax
laws.
Ordinarily Resident (OR) – An individual who meets the following criteria:
 A
citizen of the host country; or
·
 A
non-citizen of the host country (including a U.S. citizen
· or a third-country national) who is locally
resident and has legal and/or permanent resident status within the host country
and/or who is a holder of a non-diplomatic visa/work and/or residency permit;
and/or
 Is
subject
· to host
country employment and tax laws. 

Leave a Reply

Your email address will not be published. Required fields are marked *