Job
Description
Description
Position
Title:
Finance and Administration (F&A) Associate
Title:
Finance and Administration (F&A) Associate
Location:
Kigali, Rwanda
Kigali, Rwanda
Reports
to:
Finance and Administrative (F&A) Manager
to:
Finance and Administrative (F&A) Manager
Position
Summary:
Summary:
Winrock’s
Finance and Administration (F&A) Associate will support all staff in
administrative activities.
Finance and Administration (F&A) Associate will support all staff in
administrative activities.
He/she
will be based in the REACH-T Kigali office.
will be based in the REACH-T Kigali office.
Essential
Responsibilities:
Responsibilities:
- Secure
quotes for eventual analysis by tender committee, draft purchase orders
and service agreements based on existing templates, and oversee delivery
of goods/services; - Ensure
equipment is properly entered into project inventory report; - Procure
and manage all necessary supplies and furniture for the effective use and
operation of the office; - Regularly
maintain all office functions, including electrical, equipment, plumbing,
and security operations; - Coordinate
the schedule of vehicles movements; - Prepare
Disbursement vouchers, Journal vouchers - Manage
the office petty cash system; - Assist
F&A Manager in preparation of monthly financial projections (wire
requests) and in following up with bank to confirm receipt of funds wired
from Winrock Home Office; - Photocopy
needed financial and HR documents; - File
and make photocopies of key program documents including monitoring and
evaluation documents for project beneficiaries.Work with the M&E
Associate to maintain files in an organized way; - Maintain
employee files, partner files, subcontract documents, consultancy
agreements and other contractual documentation, ensuring that files are
updated and organized; - Maintain
and update vendor files; - Maintain
and update files for vehicles including motorbike information,
vehicle/motorcycle logs, and vehicle/motorcycle maintenance
schedules/reports; - Take
minutes at staff meetings and events; - Handle
all front office functions, including answering phones, handling general
office e-mail box and maintaining office/vendor relationships; - Supervise
the officer cleaner and ensure that the office is a professional, working
environment. This includes checking that office supplies are available and
replenished as needed; - Other
duties as assigned by the F&A Manager.
How
to Apply
to Apply
Application
letter and CV will be sent to winrock_reach-t@winrock.org
not later than June 25th , 2016 at 12:00 PM
letter and CV will be sent to winrock_reach-t@winrock.org
not later than June 25th , 2016 at 12:00 PM
Lamech
NAMBAJIMANA
NAMBAJIMANA
Project
Director (Sé)
Director (Sé)