Winrock,Finance and Administration Associate Jobs in Rwanda

Job
Description
Position
Title
:
Finance and Administration (F&A) Associate
Location:    
Kigali, Rwanda
Reports
to: 

Finance and Administrative (F&A) Manager
Position
Summary:
Winrock’s
Finance and Administration (F&A) Associate will support all staff in
administrative activities.
He/she
will be based in the REACH-T Kigali office.
Essential
Responsibilities:
  • Secure
    quotes for eventual analysis by tender committee, draft purchase orders
    and service agreements based on existing templates, and oversee delivery
    of goods/services;
  • Ensure
    equipment is properly entered into project inventory report;
  • Procure
    and manage all necessary supplies and furniture for the effective use and
    operation of the office;
  • Regularly
    maintain all office functions, including electrical, equipment, plumbing,
    and security operations;
  • Coordinate
    the schedule of vehicles movements;
  • Prepare
    Disbursement vouchers, Journal vouchers
  • Manage
    the office petty cash system;
  • Assist
    F&A Manager in preparation of monthly financial projections (wire
    requests) and in following up with bank to confirm receipt of funds wired
    from Winrock Home Office;
  • Photocopy
    needed financial and HR documents;
  • File
    and make photocopies of key program documents including monitoring and
    evaluation documents for project beneficiaries.Work with the M&E
    Associate to maintain files in an organized way;
  • Maintain
    employee files, partner files, subcontract documents, consultancy
    agreements and other contractual documentation, ensuring that files are
    updated and organized;
  • Maintain
    and update vendor files;
  • Maintain
    and update files for vehicles including motorbike information,
    vehicle/motorcycle logs, and vehicle/motorcycle maintenance
    schedules/reports;
  • Take
    minutes at staff meetings and events;
  • Handle
    all front office functions, including answering phones, handling general
    office e-mail box and maintaining office/vendor relationships;
  • Supervise
    the officer cleaner and ensure that the office is a professional, working
    environment. This includes checking that office supplies are available and
    replenished as needed;
  • Other
    duties as assigned by the F&A Manager.
How
to Apply
Application
letter and CV will be sent to  winrock_reach-t@winrock.org
not later than June 25th , 2016 at 12:00 PM
                                                                                                     
Lamech
NAMBAJIMANA
Project
Director (Sé)

Leave a Reply

Your email address will not be published. Required fields are marked *