TOR of consultancy for Selecting and implementing a new core banking system

  1. Introduction
This
is a request for a proposal, for competent consultants or consultancy firms
with relevant experience in project management of banking solutions
implementation to support COPEDU LTD in selection and implementation of the new
core banking solution.
2. Objectives


The overall objective in this assignment therefore, is to evaluate the
proposals received from bidders, support COPEDU LTD in selection and
implementation of the system that will best suit the Microfinance and Banking
activities. Assist and support the project manager and the management for best
practices in project management.
3. Tasks
The consultant will work with the ICT & Network Banking department, Project
steering committee, project manager, the management of COPEDU LTD and vendor in
the implementation of new core banking system. The tasks outlined will be as
follows:

  • From
    the Prqject Initiation Document (PID) and RFP available, develop the full
    project plan
  • Assist
    and support the project manager to ensure success on project management
    and delivery
  • Support
    COPEDU LTD in evaluation and appraising the vendors who have responded to
    the RFP;
  • Support
    COPEDU LTD in contract negotiation and to thoroughly review the cost
    elements of the implementation proposal and determines a realistic budget
    for the implementation.
  • Work
    with the selected vendor, implementation committee to develop an
    implementation plan for installing, testing, and rolling out the new Core
    Banking Solution and other functions (Back office and delivery channels);
  • Develop
    a transition plan from the current working environment to the new
    environment with due consideration for COPEDU LTD’s resources;
  • Prepare
    the Request for Proposal (RFP) of purchase and install new IT equipments
    based on vendor recommendations;
  • Support
    COPEDU LTD to evaluate submissions and selection of the right supplier;
  • According
    to the new system’s requirements, ensure that the data in the old MIS
    systems are able to be transferred to the new system.
  • Review
    the vendor’s training plan to ensure that staff receive the appropriate
    training;
  • Provide
    appropriate templates for both the business and technical teams to define
    their end user tests scripts and lead the end user cefiification of the
    core banking system;
  • To
    Assess vendor’s user manual for completeness and understandability;
  • Support
    the ICT & Network Banking depaftment on proper rollout of the system
    to all branches;
  • Evaluate
    the project and conduct system audit to determine full compliance of the
    new MIS with law and regulations.
  • Any
    other assignment: The consultant may be assigned additional tasks from the
    management of COPEDU LTD when necessary in order to fill gaps, quickly
    respond to vendor requirements and meet deadlines.
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