ARC,Country Director Jobs in Rwanda

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17/06/2016
POSITION
TITLE
:
Country Director
COUNTRY
PROGRAM

Rwanda
RESPONSIBLE
TO
:
Director of Program Management

STATUS: Full Time
SUPERVISORY
CAPACITY
:
Finance Controller, Senior Program Coordinator, Operations Manager, Program
Quality Manager
DEPARTMENT/COUNTRY
PROGRAM DESCRIPTION/MISSION:
The
overall goal of ARC’s program in Rwanda is to improve the well-being and
self-reliance of the displaced refugee population from eastern DRC and Burundi
by ensuring the provision of basic services (adequate health care &
nutrition, shelter, water, sanitation & hygiene, HIV/AIDS prevention &
treatment), improving food security and enabling economic recovery in six
refugee camps located in Rwanda.
PRIMARY
PURPOSE OF THE POSITION
:
Based
in Kigali, the Country Director is responsible for delivering high quality
programs, identifying new opportunities, and continuing to strengthen ARC’s
reputation for innovative programs. The Country Director is responsible for a
team of people that works with six camps and communities affected by
displacement to identify their needs and craft programs to address those needs.
The Country Director provides strategic leadership to the country to maintain a
high performing team, develop new grants and align strategy and implementation
activities. The Country Director also serves as the primary liaison with the
Director of Program Management in the Program Management Unit who work to ensure
rapid resolution of obstacles and links to the technical and program
development team in the Program Development and Quality Unit. The Country
Director needs to be a strategic thinker that embraces creative and innovative
programming.
MAJOR
AREAS OF ACCOUNTABILITY
PRIMARY
DUTIES/RESPONSIBILITIES:
Program
Management
  • Provide
    leadership, guidance, and direction to a multi-cultural team of program
    managers, operations staff, and finance staff.
  • Provide
    support to field and Kigali based management on assuring program targets
    and quality standards are achieved, maintaining frequent communication
    with ARC headquarters to promptly identify and resolve challenges.
  • Revise
    and restructure strategic plan as necessary with the teams buy-in.
  • Implement
    solid program management disciplines to ensure program effectiveness,
    quality and innovation.
  • Ensure
    proper maintenance of procurement and inventory management systems
    consistent with donor guidelines and ARC policies.
  • Communicate
    and oversee the establishment and implementation of program objectives,
    activities, evaluations, and assessments.
  • Ensure
    that program teams have the necessary tools, resources, information, and
    assistance to deliver services that meet or exceed internationally accepted
    standards and protocols.
  • Support
    learning from success and failure, documenting best practices and
    facilitating collaboration.
  • Ensure
    proper monitoring and evaluation of program activities and timely
    submission of donor reports and other requirements/requests.
  • Coordinate
    all aspects of programming with other ARC programs and initiatives as
    appropriate.
Program
Development
  • Lead
    the development and achievement of country strategy and develop strong
    revenue projections.
  • Lead
    new business and partnership development initiatives.
  • Manage
    staff to assess current and potential needs of refugees, host communities,
    and other vulnerable populations.
  • Manage
    the design of new camp based and community-based initiatives that respond
    to the evolving needs of displaced populations and affected communities,
    particularly in an emergency but with an eye to phasing in future
    development.
  • Proactively
    cultivate relationships with existing and new donors, analyzing the
    funding environment and trends, and fostering a proactive approach to new
    funding opportunities.
  • Identify
    new programs in the area and region and prepare assessment missions and
    reports and develop new projects as needs and resources dictate.
  • Develop
    appropriate marketing and communications plan.
  • Manage
    staff responsible for collaborative proposal development process to ensure
    proposals are strategically aligned, technically strong, achievable and
    realistically budgeted.
  • Manage
    staff responsible for financial and narrative report writing and
    submission to donors in a timely manner.
  • Ensure
    that team is monitoring burn rate and meeting monthly projections.
  • Diversify
    funding and develop key contacts with USAID and other major donors and
    foundations.
  • Build
    and strengthen external relationships and represent ARC with donors, the
    host government, international and national organizations; facilitate
    partnerships with other organizations for programming and advocacy.
  • Work
    with in country team to build capacity of teams to write successful
    proposals, providing training and coaching to increase the confidence and
    skills of staff.
  • Liaise
    and promote cooperation with other agencies and governmental entities.
  • Participate
    in interagency and governmental meetings.
Administration
and Representation
  • Ensure
    policies and protocols are carried out. Work to review, revise, and
    develop new policies as needed in conjunction with HQ support.
  • Monitor
    the security situation and ensure security protocols and procedures are
    followed.
  • Monitor
    and ensure that all administrative procedures are observed.
  • Represent
    the organization the beneficiaries, MIDIMAR, donors, private sector and
    other required or desired entities.
  • Work
    with the legal counsel on pending cases as well as requesting support on
    all legal matters.
Personnel
Management
  • Select,
    hire, orient and mentor professional and productive international and
    national staff.
  • Ensure
    staff is properly trained and performance expectations are clear.
  • Review
    and adjust organizational structure and job descriptions as needed to
    provide clear work expectations and adequate resources for achieving
    program goals including improved effectiveness and efficiencies.
  • Conduct
    annual performance reviews and support staff in their ongoing professional
    development.
  • Work
    collaboratively with headquarters as needed to respond to and manage
    employee and work environment issues. Ensure operating policies,
    procedures, and communication protocols are clear and consistent.
  • Strive
    to maintain full staffing at all times; ensure staff are properly trained
    on duties and expectations are clear; personnel files are current;
    policies are current and implemented for expat and local staff; review,
    approve and submit all staff timesheets prior to monthly payroll; conduct
    performance assessments and provide coaching and feedback regularly and
    appropriately.
Financial
Management
  • Develop
    and monitor the annual operational budget and ensure timely management of
    financial reporting, audit compliance, and cash flow.
  • Monitor
    all financial expenditures including burn rate, accounts payable, petty
    cash, etc.
  • Ensure
    all fiscal controls and donor required policy controls are carried out.
  • Provide
    oversight of country program budgets and management of program spending.
  • Anticipate
    potential funding gaps, develop contingency plans, and closely monitor
    costs to prevent uncovered program cost.
  • Prepare
    and submit activity reports to donors as well as monthly updates to
    headquarters.
  • Prepare
    and forecast budgets and funding needs for the upcoming year.
  • Oversee
    cash management and recordkeeping in accordance with donor regulations.
  • Ensure
    financial reports are submitted in a timely manner. Prepare and submit
    activity reports to Donors as well as monthly updates to headquarters.
Other
duties as required by DPM.
EDUCATION,
TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
  • Minimum
    eight years with progressively responsible international management
    experience, with good knowledge of the principal players, issues, policies
    and trends in the international humanitarian arena.
  • Knowledge
    of the regional political and social conditions.
  • Knowledge
    and application of the relief to development continuum.
  • Excellent
    English writing skills; French/Kinyarwandan a plus
  • Familiarity
    with US government (BPRM, OFDA), DFID, UN, private, and multi-lateral
    funders.
  • Demonstrated
    financial management experience with NGO’s. Demonstrated success in
    program development, implementation, project monitoring and evaluation.
  • Proven
    strong negotiation skills.
  • Ability
    to manage a diverse team effectively, balance the interests of different
    stakeholders and provide excellent leadership by maintaining a
    constructive work environment and setting a positive example.
  • Excellent
    organizational, administrative and management skills.
  • Ability
    to prioritize multiple tasks and meet deadlines in a dynamic environment.
  • Experience
    working in protracted refugee situation and/or previous experience in
    Rwanda a plus.
  • Undergraduate
    degree required. Masters degree preferred.
KEY
BEHAVIORS & ABILITIES
:
  • Strong
    leadership and management skills including strategy formation, process
    improvement and team building.
  • Commitment
    to personally champion ARC’s program vision and mission and inspire others
    to do the same.
  • Has
    worked in both an emergency and a development setting.
  • Excellent
    written and verbal communication, including effective presentation and
    facilitation skills
  • Excellent
    strategic thinking, process management and problem solving skills
  • Collaborative,
    result-oriented management style.
  • Initiative,
    resourcefulness and innovation.
  • Experience
    in managing multi-cultural and multi-level (numerous offices) programs.
  • Strong
    participatory leadership and interpersonal skills. Ability to motivate
    staff and lead a high performing team in a politically sensitive
    environment.
  • Strong
    oral and written communications skills; strong computer skills.
  • Fluency
    in English required.
How
to apply:

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