ARC Logistics Coordinator Jobs in Rwanda


Job
Opportunity
The
overall goal of ARC’s program in Rwanda is to build increased resilience and
self-reliance of communities affected by displacement and their host
communities using innovation, social-entrepreneurship, co-creation and
increased country ownership through continued protection, stronger economic
empowerment, improved food security & nutrition, and environmental
protection.
ARC
is looking for suitable Rwandan can

didates to fill the positions below:

POSITION
TITLE: Logistics Coordinator (2)
RESPONSIBLE
TO: Site Manager
Site:
Gihembe(1), Huye (1)
Key
Responsibilities
Logistics
and Supply Chain
  • To
    Coordinate and plan operational activities in collaboration with the Site
    Manager and manage and maintain Standard Operating Procedures (SOPs) and
    operational policies to be used in Gihembe;
  • To
    ensure full compliance of operations with ARC and donor rules, regulations
    and policies;
  • To
    manage all ARC Gihembe facilities (Offices, Guest Houses, Stores,
    Warehouses, etc.)
  • To
    put in place appropriate controls and systems to ensure compliance with
    all operational policies and oversee the management of all communication
    assets and services
  • To
    oversee the management of all IT related activities and identify user
    training needs.
  • Supervise
    the work of the Storekeeper, the Lead driver and other supply chain staff
    responsible to the Logistics Coordinator,
  • Take
    a lead in coaching and mentoring the supply chain team at site and in
    collaboration with the Site  manager enforce the compliance to all
    ARC practices,
  • Coordinates
    the packing and shipping of packages to and from the field sites; ensures
    that there are adequate systems for tracking and documentation to support
    the processes,
  • Oversee
    and coordinate the work of the guards at the office, guesthouse, and
    stores and other ARC installations,
  • Maintain
    an up-to-date inventory record of all assets including office and
    household equipment and items supplies (offices and guesthouse),
  • Maintains
    proper filing system for logistics and procurement files,
  • Manage
    the vehicle fleet in consultation with the camp manager according to ARC
    policy,
  • Liaise
    with Kigali office and coordinate the repair and service needs of all
    vehicles, generators, pumps and other equipment,
  • Coordinate
    the proper management of ARC facilities such as offices, guest house,
    stores, etc.
  • Perform
    any other duties assigned by the supervisor, or any other ARC Senior
    Manager.
Procurement:
  • To
    lead the procurement process, procedures and standards, to ensure their
    effectiveness and efficiency, and ensuring compliance with the donor
    regulations and ARC Financial and procurement policies,
  • Plans
    and coordinates the procurement process of supplies and equipment as
    needed for the camp, field office and guest house, ensuring efficiency and
    effectiveness of service delivery,
  • Provide
    necessary documentation and coordinate with storekeepers in Kigali to
    ensure timely delivery of all materials purchased through Kigali office,
  • Ensure
    adequate systems for tracking and documentation to support the procurement
    processes,
  • In
    collaboration with the Logistics & Operations Manager and Site
    Manager, carry out market survey routinely for potential suppliers of
    materials, works and services and come up with price lists of various
    products and services commonly required in the camp operations,
  • Responsible
    for maintenance of an up to date Vendors’ list of all materials purchased
    locally,
  • Maintains
    the overall requisition orders, purchase orders, receivables and
    procurement files,
  • Maintain
    files of dossiers/documents relating to each and every transaction for
    purposes of tracking purchases under the various donors,
Qualifications:
  • Minimum
    bachelor’s degree in Management, Procurement, economics, accounting or
    equivalent,
  • Strong
    oral and written skills,
  • Minimum
    5 years of experience in logistics field,
  • Computer
    Skills,
  • At
    least two years of experience with Development or Relief Organisation,
  • Fluent
    in English and French or Swahili as a second language,
  • Ability
    to live and work in isolated areas in Rwanda.
To
apply for these positions:
Please
submit your application letter and curriculum vitae (3 pages maximum) by email
to: arcrwanda@arc.org.rw or deliver them
to ARC Country Head office in Kimihurura after Lemigo Hotel before Friday May
20th, 2016.
NB:
Please apply only if you fulfill the requirements. Only selected
candidates will be contacted.

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