Save the Children,Human Resources Officer HRIS Effort Reporting Staff Welfare

qualified, committed and experienced national to fill the following
position:

• Ensure
  the HRIS system is appropriately, updated and utilised in a timely and
  accurate manner. This includes setting up new starters, terminating
  leavers, amending personal details, updating contract information,
  inputting performance ratings, training information and absence

• Be
  the point of contact for all country office HRIS users regarding HRIS
  issues, queries and enhancements
• Work
  closely with finance to ensure HR information related to effort reporting
  is accurate
• Liaise
  with HR teams at the field offices to collect and secure filing of key
  personal data in accurate and timely manner, including monthly timesheets
• Providing
  regular and ad hoc monthly comprehensive staff reports and statistics from
  HRIS and effort reporting systems to the HR director
• Liaise
  with HR teams at the field offices to collect and secure filing of key
  personal data in accurate and timely manner, including monthly timesheets
• Build
  strong and collaborative relationships with key HR and Finance teams

• Focal
  person for Effort Reporting and responsible for collecting staff timesheet
  and ensure all staff have submitted before the deadline

• Lead
  on data quality on HRIS and effort reporting in collaboration with field
  office HR colleagues and ensuring that high level of data quality is
  maintained on HRIS

• Maintain
  confidentiality in respect of all staff records whether manual or computer
  maintained and ensure that all records are held securely 
• Carry
  out regular HRIS systems audits
• Liaising
  with the Regional/centre teams responsible for the HRIS, Effort reporting
  for technical support and updates
• Maintaining
  HR tracker specifically ensuring timely renewal of short term staff
  contracts, probation confirmation, end of contracts and other procedures.

• In
  close collaboration with the Senior HR Manager manage the staff medical
  and Group life, Personal accident insurance, life insurance schemes,
  ensuring that new and existing staff are updated, staff understand their
  benefits and updates on the medical scheme are widely circulated and
  understood
• Act
  as the contact person and handle all staff queries related to various
  insurances
• Organize
  wellness days for staff in conjunction with the insurance schemes
• Produce
  monthly utilization reports of the insurance schemes to the Senior HR
  Co-ordinator
• Manage
  leave administration for all staff ensuring these are monitored and
  monthly reports on the same are produced
• Support
  the Senior HR Co-ordinator in processing of the payroll.
• Follow
  up consultant invoices and summit weekly tracker to the Senior HR
  Co-ordinator
• Any
  other responsibilities assigned to you by your line manager

• Willing
  and able to embrace the organisational values of accountability, ambition,
  collaboration, creativity, integrity, service orientation and getting the
  job done.

• Multi-tasking
  – prioritise and re-prioritise, maintain several different activities at
  the same time.
• sets
  ambitious and challenging goals for themselves, takes responsibility for
  their own personal development
• widely
  shares their personal vision for Save the Children

• builds
  and maintains effective relationships with colleagues, Members and
  external partners and supporters
• values
  diversity, sees it as a source of competitive strength
• Approachable,
  good listener, easy to talk to.

• develops
  and encourages new and innovative solutions
• Willing
  to take disciplined risks.

• Higher
  Diploma qualification in Business Administration, Human Resources or
  equivalent.
• Extensive
  experience in working with HRIS, Effort reporting  systems or other
  IT platforms
• A
  minimum of 3 years of work experience in Human Resources or Administration
  in a corporate or an NGO environment
• Excellent
  interpersonal skills, collaborative style and approach, and ability to
  work effectively across cultures
• Good
  working knowledge of Microsoft Excel
• Experience
  of working under high pressure, fast-paced environments and able to deal
  with ambiguity and change in those contexts
• Ability
  to plan and organize a substantial workload that includes complex, diverse
  tasks
• Quality
  orientation and attention to detail
• A
  commitment to the mission, vision and values of Save the Children