Save the Children,Awards Partnerships Coordinator Jobs in Rwanda

POSITION
ANNOUNCEMENT
Rwanda
Country Programme, Kigali Rwanda
 BACKGROUND:
Save
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children

and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.

 SC
Rwanda Country Office seeks to hire qualified, committed and experienced national to
fill the following position: 
 Position:  Awards &
Partnerships Management Coordinator
Place
of Work:
Kigali
Reports
to:
Staff
directly reporting to this
 post:
Time
frame:   
                                                                  
Awards
Manager
None
Open
Tentative
start date:
 
                      15th April
2016
 PURPOSE
OF POSITION:
The
purpose of this post is support the Awards & Partnerships Manager in the
planning, securing and managing of both development and humanitarian awards.
The position plays a lead role in award information management and shares and
coordinates information across departments.
Under
the direction of an Awards & Partnerships Manager, the Awards Coordinator
will be responsible for ensuring that the SCI programme adheres to all its award
management obligations internally within Save the Children and externally with
donors. This will include financial and narrative reporting relating to donor
awards and data quality in the Award Management System.  This position is
specifically responsible for assigned awards, and will ensure compliance with
financial and administrative requirements, donor specific requirements and to
make recommendations for improvements.
This
role will work closely with Program Implementation/ Operations, PDQ and Finance
on proposals, financial and narrative reporting, monitoring and analysis, and
compliance processes. In the event of a major humanitarian emergency, the role
holder will be expected to work outside the normal role profile and be able to
vary working hours accordingly.
 KEY
AREAS OF ACCOUNTABILITY:
Developing
self and others; Working effectively with others
  • Build
    relationships with other teams to support the resolution of issues and
    coordination of deliverables i.e. reports
  • Support
    the delivery of capacity building to other teams in the CO and to Partner
    organisations
  • Build
    relationships with the region and centre and support in the escalation of
    issues if required
 Communicating
with impact, negotiation and coordination
  • Engage
    with and coordinate across multiple stakeholder groups to support the
    development of high quality proposals
  • Support
    the development of high quality proposals through planning and
    coordination with PDQ, Finance and other teams
  • Coordinate
    and review donor reports including adequate planning to ensure deadlines
    are met
  • Communicate
    and coordinate with Member contacts to understand and record any changes
    related to donor compliance requirements and reporting dates
  • Facilitate
    award kick off meetings, including a focus on donor requirements and
    ensure these occur at the start of each award
Compliance
(systems, processes, donor)
  • Understanding
    of SCI processes and other key donor requirements and communication and
    adherence to these
  • Understanding
    of the Award Management System (AMS) and reporting functions, and ensure
    AMS is up to date to drive data quality
  • Accountable
    for driving AMS data completeness and quality for relevant awards
  • Support
    kick off meetings led by the Award Manager and the communication of compliance
    requirements across the CO
 Monitoring
and analysis
  • Critical
    review of proposal budgets to identify budget lines for review or omitted
    costs
  • Work
    with Operations team and budget holders to develop budgets
  • Financial
    analysis skills to perform award monitoring processes, highlight financial
    issues to Overseers and Budget Holders and perform further analysis to
    resolve issues identified
  • Understanding
    of DRC budget codes and ability to work with Program team to determine
    appropriate structure
  • Knowledge
    of donor budgeting formats to support budget holder understanding
 Portfolio
management and strategy
  • Support
    AM Manager to perform portfolio level monitoring and analysis and follow
    up issues identified and resolve these
  • Produce
    management reports and escalate identified portfolio issues in a timely
    manner
  • Support
    Award Manager on the regular award review processes on designated awards
 Partnerships
Coordination
  • Support
    the partners’ capacity building initiatives initiated by the Awards
    Manager (hand in hand with the programme units)
  • Undertake
    project monitoring visits to allocated partners and produce a report on
    the same with clear action plan/undertaken activities
  • Track
    the reporting performance of the partners
 SKILLS
AND BEHAVIOURS (our Values in Practice)
Accountability:
  • Holds
    self-accountable for making decisions, managing resources efficiently,
    achieving and role modelling Save the Children values
  • Holds
    the team and partners accountable to deliver on their responsibilities –
    giving them the freedom to deliver in the best way they see fit, providing
    the necessary development to improve performance and applying appropriate
    consequences when results are not achieved.
Ambition:
  • sets
    ambitious and challenging goals for themselves and their team, takes
    responsibility for their own personal development and encourages their
    team to do the same
  • widely
    shares their personal vision for Save the Children, engages and motivates
    others
  • Future
    orientated, thinks strategically and on a global scale.
Collaboration:
  • builds
    and maintains effective relationships, with their team, colleagues,
    Members and external partners and supporters
  • values
    diversity, sees it as a source of competitive strength
  • Approachable,
    good listener, easy to talk to.
Creativity:
  • develops
    and encourages new and innovative solutions
  • Willing
    to take disciplined risks.
Integrity:
  • honest,
    encourages openness and transparency; demonstrates highest levels of
    integrity
 QUALIFICATIONS
AND EXPERIENCE:
  • Bachelor
    degree in Business, International Development, Finance/Accounting or
    similar fields
  • Highly
    developed interpersonal and English communication skills including
    influencing, negotiation and coaching
  • Experience
    managing grants, contracts & sub agreements with knowledge of major
    funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.) 
  • Relevant
    experience managing donor funded projects with International NGO’s
    particularly those addressing human/children’s rights and those 
    applying partnership approaches 
  • Strong
    analytical skills and strategic planning abilities. Computer literacy and
    excellent documentation skills  are a must
  • Ability
    to proactively identify issues and problem solving skills to address these
  • Ability
    to establish and maintain conducive collegial relations and perform
    effectively as a member of a team
  • Highly
    developed cultural awareness and ability to work well in an international
    environment with people from diverse backgrounds and cultures
  • Excellent
    time management and planning capacity
  • Availability
    and willingness to work extra hours during times of humanitarian responses
 Interested
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 17th March 2016.
 Please
mention Awards & Partnerships Coordinator as subject of
your mail.
 
                     
*Note that only shortlisted candidates will be contacte

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