POSITION
ANNOUNCEMENT
ANNOUNCEMENT
Rwanda
Country Programme, Kigali Rwanda
Country Programme, Kigali Rwanda
BACKGROUND:
Save
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children
and to achieve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.
SC
Rwanda Country Office seeks to hire qualified, committed and experienced national to
fill the following position:
Rwanda Country Office seeks to hire qualified, committed and experienced national to
fill the following position:
Position: Awards &
Partnerships Management Coordinator
Partnerships Management Coordinator
Place
of Work:
of Work:
Kigali
Reports
to:
to:
Staff
directly reporting to this post:
directly reporting to this post:
Time
frame:
frame:
Awards
Manager
Manager
None
Open
Tentative
start date:
15th April
2016
start date:
15th April
2016
PURPOSE
OF POSITION:
OF POSITION:
The
purpose of this post is support the Awards & Partnerships Manager in the
planning, securing and managing of both development and humanitarian awards.
The position plays a lead role in award information management and shares and
coordinates information across departments.
purpose of this post is support the Awards & Partnerships Manager in the
planning, securing and managing of both development and humanitarian awards.
The position plays a lead role in award information management and shares and
coordinates information across departments.
Under
the direction of an Awards & Partnerships Manager, the Awards Coordinator
will be responsible for ensuring that the SCI programme adheres to all its award
management obligations internally within Save the Children and externally with
donors. This will include financial and narrative reporting relating to donor
awards and data quality in the Award Management System. This position is
specifically responsible for assigned awards, and will ensure compliance with
financial and administrative requirements, donor specific requirements and to
make recommendations for improvements.
the direction of an Awards & Partnerships Manager, the Awards Coordinator
will be responsible for ensuring that the SCI programme adheres to all its award
management obligations internally within Save the Children and externally with
donors. This will include financial and narrative reporting relating to donor
awards and data quality in the Award Management System. This position is
specifically responsible for assigned awards, and will ensure compliance with
financial and administrative requirements, donor specific requirements and to
make recommendations for improvements.
This
role will work closely with Program Implementation/ Operations, PDQ and Finance
on proposals, financial and narrative reporting, monitoring and analysis, and
compliance processes. In the event of a major humanitarian emergency, the role
holder will be expected to work outside the normal role profile and be able to
vary working hours accordingly.
role will work closely with Program Implementation/ Operations, PDQ and Finance
on proposals, financial and narrative reporting, monitoring and analysis, and
compliance processes. In the event of a major humanitarian emergency, the role
holder will be expected to work outside the normal role profile and be able to
vary working hours accordingly.
KEY
AREAS OF ACCOUNTABILITY:
AREAS OF ACCOUNTABILITY:
Developing
self and others; Working effectively with others
self and others; Working effectively with others
- Build
relationships with other teams to support the resolution of issues and
coordination of deliverables i.e. reports - Support
the delivery of capacity building to other teams in the CO and to Partner
organisations - Build
relationships with the region and centre and support in the escalation of
issues if required
Communicating
with impact, negotiation and coordination
with impact, negotiation and coordination
- Engage
with and coordinate across multiple stakeholder groups to support the
development of high quality proposals - Support
the development of high quality proposals through planning and
coordination with PDQ, Finance and other teams - Coordinate
and review donor reports including adequate planning to ensure deadlines
are met - Communicate
and coordinate with Member contacts to understand and record any changes
related to donor compliance requirements and reporting dates - Facilitate
award kick off meetings, including a focus on donor requirements and
ensure these occur at the start of each award
Compliance
(systems, processes, donor)
(systems, processes, donor)
- Understanding
of SCI processes and other key donor requirements and communication and
adherence to these - Understanding
of the Award Management System (AMS) and reporting functions, and ensure
AMS is up to date to drive data quality - Accountable
for driving AMS data completeness and quality for relevant awards - Support
kick off meetings led by the Award Manager and the communication of compliance
requirements across the CO
Monitoring
and analysis
and analysis
- Critical
review of proposal budgets to identify budget lines for review or omitted
costs
- Work
with Operations team and budget holders to develop budgets - Financial
analysis skills to perform award monitoring processes, highlight financial
issues to Overseers and Budget Holders and perform further analysis to
resolve issues identified - Understanding
of DRC budget codes and ability to work with Program team to determine
appropriate structure - Knowledge
of donor budgeting formats to support budget holder understanding
Portfolio
management and strategy
management and strategy
- Support
AM Manager to perform portfolio level monitoring and analysis and follow
up issues identified and resolve these - Produce
management reports and escalate identified portfolio issues in a timely
manner - Support
Award Manager on the regular award review processes on designated awards
Partnerships
Coordination
Coordination
- Support
the partners’ capacity building initiatives initiated by the Awards
Manager (hand in hand with the programme units) - Undertake
project monitoring visits to allocated partners and produce a report on
the same with clear action plan/undertaken activities - Track
the reporting performance of the partners
SKILLS
AND BEHAVIOURS (our Values in Practice)
AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values - Holds
the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved.
Ambition:
- sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same - widely
shares their personal vision for Save the Children, engages and motivates
others - Future
orientated, thinks strategically and on a global scale.
Collaboration:
- builds
and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters - values
diversity, sees it as a source of competitive strength - Approachable,
good listener, easy to talk to.
Creativity:
- develops
and encourages new and innovative solutions - Willing
to take disciplined risks.
Integrity:
- honest,
encourages openness and transparency; demonstrates highest levels of
integrity
QUALIFICATIONS
AND EXPERIENCE:
AND EXPERIENCE:
- Bachelor
degree in Business, International Development, Finance/Accounting or
similar fields - Highly
developed interpersonal and English communication skills including
influencing, negotiation and coaching - Experience
managing grants, contracts & sub agreements with knowledge of major
funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.) - Relevant
experience managing donor funded projects with International NGO’s
particularly those addressing human/children’s rights and those
applying partnership approaches - Strong
analytical skills and strategic planning abilities. Computer literacy and
excellent documentation skills are a must - Ability
to proactively identify issues and problem solving skills to address these - Ability
to establish and maintain conducive collegial relations and perform
effectively as a member of a team - Highly
developed cultural awareness and ability to work well in an international
environment with people from diverse backgrounds and cultures - Excellent
time management and planning capacity - Availability
and willingness to work extra hours during times of humanitarian responses
Interested
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 17th March 2016.
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 17th March 2016.
Please
mention Awards & Partnerships Coordinator as subject of
your mail.
mention Awards & Partnerships Coordinator as subject of
your mail.
*Note that only shortlisted candidates will be contacte