Closing date: Friday,
18 March 2016
18 March 2016
The
mission of WHO is the attainment by all peoples of the highest possible level
of health.
mission of WHO is the attainment by all peoples of the highest possible level
of health.
Vacancy
Notice No:
HQ/16/GSC/FT145
Notice No:
HQ/16/GSC/FT145
Title: Senior HR Assistant
Grade: G6
Contract
type:
Fixed-term App
type:
Fixed-term App
Duration
of contract:
2 years (renewable, subject to satisfactory performance and continuing need for
the post)
of contract:
2 years (renewable, subject to satisfactory performance and continuing need for
the post)
Date: 26 February 2016
Application
Deadline:
18 March 2016
Deadline:
18 March 2016
Duty
Station:
Kuala Lumpur, Malaysia
Station:
Kuala Lumpur, Malaysia
Organization
unit:
HQ/GSC Global Service Centre (HQ/GSC) /
unit:
HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GHR
Global Human Resources (HQ/GHR)
Global Human Resources (HQ/GHR)
OBJECTIVES
OF THE PROGRAMME
OF THE PROGRAMME
The
WHO Global Service Centre (GSC), Malaysia provides specialized services to all
staff and all WHO offices worldwide in respect of human resources, procurement,
finance and support of corporate IT applications and infrastructure. The aim of
the GSC is to provide the swift and reliable delivery of a comprehensive array
of products and specialized services covering all these fields.
WHO Global Service Centre (GSC), Malaysia provides specialized services to all
staff and all WHO offices worldwide in respect of human resources, procurement,
finance and support of corporate IT applications and infrastructure. The aim of
the GSC is to provide the swift and reliable delivery of a comprehensive array
of products and specialized services covering all these fields.
The
Global Human Resources (GHR) team within the GSC focuses on the execution of HR
services on a global scale with the aim to provide reliable, efficient and
consistent services as a one-stop-shop for all staff in WHO and partner
agencies.
Global Human Resources (GHR) team within the GSC focuses on the execution of HR
services on a global scale with the aim to provide reliable, efficient and
consistent services as a one-stop-shop for all staff in WHO and partner
agencies.
Description
of duties
of duties
HR
operations include a number of high volume tasks; which nevertheless require
close attention to details. Processing HR transactions with errors could lead
to financial loss to the Organization and severe inconvenience to staff
globally. The incumbent will be responsible for day-to-day operations related
to Human Resources activities.
operations include a number of high volume tasks; which nevertheless require
close attention to details. Processing HR transactions with errors could lead
to financial loss to the Organization and severe inconvenience to staff
globally. The incumbent will be responsible for day-to-day operations related
to Human Resources activities.
Within
the delegated authority, the incumbent is assigned all or part of the following
responsibilities. However, staff may be reassigned to perform other duties
within GHR as determined by the Coordinator, GHR which includes ad hoc
assignments, reinforcing other teams or replacing other staff members as
required.
the delegated authority, the incumbent is assigned all or part of the following
responsibilities. However, staff may be reassigned to perform other duties
within GHR as determined by the Coordinator, GHR which includes ad hoc
assignments, reinforcing other teams or replacing other staff members as
required.
Under
the direct supervision of the Team Lead, the incumbent is responsible for the
following duties:
the direct supervision of the Team Lead, the incumbent is responsible for the
following duties:
- Appointment
of Professional Staff and appointments by Inter-Agency transfer,
Secondment or Loan for all categories of staff. - Extension
of temporary contracts for professional staff, taking into consideration
the contract history and administer applicable entitlements accordingly. - Administer
and prepare letters related to reassignments with change in duty stations
including reassignment through arrangements of loans or secondments and
reassignment to special operation approach (SOA) duty stations. - Administration
of appointment, reassignment and separation related entitlements and
review periodical entitlements, when required. - Separation
of staff members (in professional (P) and higher categories) and
administering terminal entitlements. - Processing
sick leave under insurance cover (SLIC) cases and Global Management System
(GSM) administration related to SLIC (contract extension, special leave
with full pay (SLWFP), sick leave, SLIC dates and extension, annual leave
adjustment, home leave adjustment, within-grade increase(WIGI) adjustment,
changing SLIC or sick leave to service incurred). - Review
and administer annual leave adjustment, when required. - Review
and administer home leave due date adjustment, when required. - Review
and administer Rental Subsidy and Rental Advances. - Prepare
Salary Step Review forms. - Initiate
related travel requests and retroactive travel claims (RTCs) for
appointment, reassignment and separation. - Processing
of education grant claims independently for full year including
transmission of weekly payroll reports to Payroll/GSC and cases involving
interagency transfers. - Uploading
all GHR transaction related supporting documents in the L Drive for
Enterprise Content Management (ECM) upload. - Guide
G4 and G5 in implementing complex GHR transactions in GSM. - Act
as mentor for new staff members and provide appropriate on job training
through buddy arrangements. - Support
professional staff in delivering classroom training when required. - Updating
the status of implementation in both eService Level Agreement (eSLA) and
HR Action Plan (HRAP).
REQUIRED
QUALIFICATIONS
QUALIFICATIONS
Education: Essential:
- Completion
of secondary school education or its equivalent.
Desirable:
- Higher
level education in Human Resources or related field.
WHO
only considers higher educational qualifications obtained from an accredited
institution. The list can be accessed through the link: http://www.whed.net/
only considers higher educational qualifications obtained from an accredited
institution. The list can be accessed through the link: http://www.whed.net/
Skills: Essential:
- Good
technical expertise in human resources. - Ability
to multi-task while paying attention to detail. - Good
knowledge in the use of spreadsheet, word processing and Web-based
software. - Meticulous
and detail-oriented. - Good
analytical and general organizational skills. - Sound
judgement, integrity and tact when dealing with others. - Excellent
inter-personal and communication skills. - Ability
to brief others and explain procedures.
WHO
core competencies:
core competencies:
- 1.
Communicating in a credible and effective way - 2.
Fostering integration and teamwork - 3.
Respecting and promoting individual and cultural differences - 4.
Producing results - 5.
Moving forward in a changing environment
Experience: Essential:
- Minimum
of 8 years of relevant experience in HR management and/or administration
or, - 6
years with a relevant first university degree or, - 5
years with a relevant advanced university degree.
Desirable:
- Experience
with ERP packages such as Oracle.
Languages: Essential:
- Expert
knowledge of English, both written and spoken.
Additional
Information:
This vacancy is open to candidates in the local commuting area.
Information:
This vacancy is open to candidates in the local commuting area.
- Only
candidates under serious consideration will be contacted. - Other
similar positions at the same level may be filled from this Vacancy
Notice; including those of a temporary nature for a period of 12 months. - A
written test may be used for screening purposes. - Other
benefits include: 30 days annual leave, child allowance, pension plan and
medical insurance. - Annual
salary ranges from MYR 52,727 to MYR 66,792 depending on qualifications,
skills and experience. - Please
visit the following website for more information on WHO:
http://www.who.int - This
Vacancy Notice is published in English only.
Annual
salary:
(Net of tax)
salary:
(Net of tax)
MYR
52,727 at single rate
52,727 at single rate
This
vacancy notice may be used to fill other similar positions at the same grade
level.
vacancy notice may be used to fill other similar positions at the same grade
level.
Online
applications are strongly encouraged to enable WHO to store your profile in a
permanent database. Please visit WHO’s e-Recruitment website at:
www.who.int/employment. The system provides instructions for online application
procedures.
applications are strongly encouraged to enable WHO to store your profile in a
permanent database. Please visit WHO’s e-Recruitment website at:
www.who.int/employment. The system provides instructions for online application
procedures.
All
applicants are encouraged to apply online as soon as possible after the vacancy
has been posted and well before the deadline stated in the vacancy
announcement.
applicants are encouraged to apply online as soon as possible after the vacancy
has been posted and well before the deadline stated in the vacancy
announcement.
WHO
is committed to workforce diversity.
is committed to workforce diversity.
Any
appointment/extension of appointment is subject to WHO Staff Regulations, Staff
Rules and Manual. Only candidates under serious consideration will be contacted.
appointment/extension of appointment is subject to WHO Staff Regulations, Staff
Rules and Manual. Only candidates under serious consideration will be contacted.
WHO
has a smoke-free environment and does not recruit smokers or users of any form
of tobacco.
has a smoke-free environment and does not recruit smokers or users of any form
of tobacco.