GiveDirectly,Office Administrator Jobs in Rwanda

Start
date
:
ASAP
Location: Country headquarters (Kigali)
Application link
Background: GiveDirectly is
driving a re-evaluation of the assumptions underlying international
philanthropy with a provocative model: we deliver donations directly to the
extreme poor and let them decide what to do with them. This approach builds on
two converging trends: the rapid spread of electronic last-mile payments
solutions in the emerging markets, an

d the large body of evidence showing that
direct transfers are as or more cost-effective at reducing poverty than more
traditional, top-down approaches. GiveDirectly’s field operations utilize
state-of-the-art technology and business processes to deliver transfers securely,
efficiently, and transparently. Our unorthodox approach – allowing the poor,
and not the donor, to choose where they invest – has prompted debate in the
popular press and among policy makers. GiveDirectly has been featured on
NPR’s This American Life, and in Foreign AffairsThe Economist, and The New York Times. It was named one of the Top
10 Most Innovative Companies in Finance by FastCompany, one of the 25 Most Audacious
Companies by Inc., and one of GiveWell’s top-rated charities
for 4 years running.

Overview: GiveDirectly is in
the process of opening its Rwanda country office and seeks a dynamic team of
managers to help with the set-up of the country office and then to manage its
operations. The Office Administrator (“OA”) will be responsible for managing
core office and administrative functions. The OA will play an important role in
setting up the country office by procuring inventory and supplies and
sourcing multiple offices, helping to implement systems, and providing
administrative leverage to the management team. The role will reward
exceptional organizational skills, rapid problem-solving for a range of
logistical challenges, and a deep interest in building GiveDirectly’s culture
and organizational reach.
Job
Description
:
Procurement
  • Assist
    in initial procurement of inventory and supplies
  • Assist
    management team with implementation of procurement policy
  • Coordinate
    with vendors on delivery, repair, and maintenance of procured supplies
    (including equipment used by our field officers and mobile phones used by
    our recipients) 
Inventory
management
  • Maintain
    a record of all GD property, and make replacement recommendations
  • Enforce
    protocols on staff handling / tracking of GD property and overall
    adherence to safe-storage policies
  • Maintain
    insurance coverage for phones and other valuable inventory
Office
security and maintenance
  • Source
    a permanent office for GD headquarters in Kigali and potentially
    multiple field offices
  • Supervise
    Office Assistant to ensure an orderly and comfortable office environment
  • Oversee
    steady-state office upkeep, including liaising with the landlord for
    maintenance fixes and grounds keeping 
Misc.
logistics / admin support
  • Manage
    mobile-money / petty-cash accounts and track expenditures in an organized,
    detailed, and verifiable manner
  • Remit
    miscellaneous payments to vendors and staff as necessary
  • Assist
    with ad hoc logistical tasks to ensure smooth running of office functions
    and team events (retreat set-up, internet breaks, etc.)
  • Oversee
    coordination for high-priority visitors
  • Provide
    management team with personal travel and admin support
Desired
Qualifications
:
  • Exceptional
    organizational skills and attention to detail
  • Strong
    communication skills
  • Proficiency
    with MS Excel and Word
  • Strong
    ownership mindset and ability to work in a self-directed manner
  • Fluent
    English and Kinyarwanda
Applications
will be accepted on a rolling basis. Please apply here.

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