Closing
date: 01 May 2015
date: 01 May 2015
EMPLOYMENT
OPPORTUNITY
OPPORTUNITY
Tanzania
HUBS- Operations Manager
HUBS- Operations Manager
Location: Dar es Salaam,
Tanzania
Tanzania
Project
Title:
EQWIP HUBS: Powering Youth Innovation for Sustainable Livelihoods
Title:
EQWIP HUBS: Powering Youth Innovation for Sustainable Livelihoods
Start: May 2015
Status: Manager Level,
contract
contract
Schedule: Full-time
Salary:Competitive Salary
and Benefits
and Benefits
Initiative
Description:
Description:
EQWIP
HUBS will be a dynamic platform of diverse actors and young people working
together to develop solutions to both local and global social, economic and
environmental challenges in six countries around the world. EQWIP, an
innovative youth serving partnership between Canada World Youth (CWY) and Youth
Challenge International (YCI) has brought together a global consortium
including UN-HABITAT, TakingITGlobal (TIG) and the Education Development Centre
(EDC) to collaborate on this initiative.
HUBS will be a dynamic platform of diverse actors and young people working
together to develop solutions to both local and global social, economic and
environmental challenges in six countries around the world. EQWIP, an
innovative youth serving partnership between Canada World Youth (CWY) and Youth
Challenge International (YCI) has brought together a global consortium
including UN-HABITAT, TakingITGlobal (TIG) and the Education Development Centre
(EDC) to collaborate on this initiative.
Through
17 youth centered HUBS in urban areas, participatory programming will support
young people in accessing a sustainable livelihood. Through the engagement of a
multi-stakeholder HUB Network, EQWIP HUBS will foster a supportive and
responsive enabling environment for youth livelihood activities by providing
mentorship, coaching and access to capital. The HUB Network will strengthen the
capacity of public and private sector stakeholders and civil society related to
youth mainstreaming for policies, products and services.
17 youth centered HUBS in urban areas, participatory programming will support
young people in accessing a sustainable livelihood. Through the engagement of a
multi-stakeholder HUB Network, EQWIP HUBS will foster a supportive and
responsive enabling environment for youth livelihood activities by providing
mentorship, coaching and access to capital. The HUB Network will strengthen the
capacity of public and private sector stakeholders and civil society related to
youth mainstreaming for policies, products and services.
EQWIP
HUBS is building a team of energetic, skilled and passionate individuals who
are motivated by the prospect of exploring new and creative approaches to
solving complex global challenges.
HUBS is building a team of energetic, skilled and passionate individuals who
are motivated by the prospect of exploring new and creative approaches to
solving complex global challenges.
Position
Description:
Description:
The
Operations Manager, reporting to the Country Manager, will provide operations
management of the HUB project across the three (3) national HUB locations,
including coordination of personnel, project activities and financial and
material resources. S/he will establish and maintain positive, collaborative
and productive relationships with project staff and implementing partners.
Operations Manager, reporting to the Country Manager, will provide operations
management of the HUB project across the three (3) national HUB locations,
including coordination of personnel, project activities and financial and
material resources. S/he will establish and maintain positive, collaborative
and productive relationships with project staff and implementing partners.
KEY
RESPONSIBILITIES
RESPONSIBILITIES
·
Support the Country Manager with daily project management, contributing to
project decision-making by providing input on the financial health and status
of the project
Support the Country Manager with daily project management, contributing to
project decision-making by providing input on the financial health and status
of the project
·
Coordinate with headquarters to ensure appropriate financial and administrative
management and compliance with donor rules/regulations
Coordinate with headquarters to ensure appropriate financial and administrative
management and compliance with donor rules/regulations
·
Identify areas of risk and take steps to reduce vulnerabilities
Identify areas of risk and take steps to reduce vulnerabilities
·
Ensure preparation and submission of financial reports, manage and monitor cash
flows related to project expenses
Ensure preparation and submission of financial reports, manage and monitor cash
flows related to project expenses
·
Lead annual budgeting exercise and collaborate with the Country Manager and
other technical team leaders to ensure program activities are in accordance
with the project budget and work plan
Lead annual budgeting exercise and collaborate with the Country Manager and
other technical team leaders to ensure program activities are in accordance
with the project budget and work plan
·
Maintain and refine policies and procedures for the procurement and disposal of
project goods and services, in compliance with project policies and procedures
and regulations, and provide training to admin and finance staff on proper
procurement procedures
Maintain and refine policies and procedures for the procurement and disposal of
project goods and services, in compliance with project policies and procedures
and regulations, and provide training to admin and finance staff on proper
procurement procedures
·
Review, negotiate, and approve all field office contracts (including service
agreements, office leases, contracts), ensuring all required contractual terms
and conditions are included and obtaining the best value to the project
Review, negotiate, and approve all field office contracts (including service
agreements, office leases, contracts), ensuring all required contractual terms
and conditions are included and obtaining the best value to the project
·
Oversee the process for renewing local hire employment contracts on an annual
basis, ensuring annual performance reviews are completed and employment
contracts renewed on time
Oversee the process for renewing local hire employment contracts on an annual
basis, ensuring annual performance reviews are completed and employment
contracts renewed on time
·
Lead the process for the recruitment of local staff, including review of job
descriptions, salary negotiations, and contract development
Lead the process for the recruitment of local staff, including review of job
descriptions, salary negotiations, and contract development
·
Provide guidance to supervisors on recruitment procedures, promotions, and
performance management
Provide guidance to supervisors on recruitment procedures, promotions, and
performance management
·
Develop and manage an online timesheet management system for local project
staff
Develop and manage an online timesheet management system for local project
staff
·
Oversee local company registration requirements and ensure EQWIP maintains
compliance with evolving local regulations (e.g. taxation, employment/labour,
etc.)
Oversee local company registration requirements and ensure EQWIP maintains
compliance with evolving local regulations (e.g. taxation, employment/labour,
etc.)
·
Ensure security guidelines and procedures are established, maintained, updated
regularly and adhered to by the project teams. Monitor the security situation
along with senior management and communicate procedures to staff
Ensure security guidelines and procedures are established, maintained, updated
regularly and adhered to by the project teams. Monitor the security situation
along with senior management and communicate procedures to staff
·
Perform other duties as delegated by the Country Manager
Perform other duties as delegated by the Country Manager
ESSENTIAL
QUALIFICATIONS
QUALIFICATIONS
·
Bachelor’s degree in finance, accounting, business or related field
Bachelor’s degree in finance, accounting, business or related field
·
5 to 7 years of demonstrated experience with mid-level management
responsibilities for finances, procurement, human resources, and contracts
5 to 7 years of demonstrated experience with mid-level management
responsibilities for finances, procurement, human resources, and contracts
·
Experience providing management and oversight of field office operations,
especially across central and satellite offices
Experience providing management and oversight of field office operations,
especially across central and satellite offices
·
Demonstrated ability to lead a team and manage, motivate and mentor staff at
all levels to create a positive team environment
Demonstrated ability to lead a team and manage, motivate and mentor staff at
all levels to create a positive team environment
·
Strong knowledge of generally-accepted accounting and procurement practices
Strong knowledge of generally-accepted accounting and procurement practices
·
Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
·
Strong diplomatic, interpersonal, communication and presentation skills
required
Strong diplomatic, interpersonal, communication and presentation skills
required
·
Advanced-level knowledge of Microsoft Excel, and basic functional knowledge of
QuickBooks or other field accounting software packages preferred
Advanced-level knowledge of Microsoft Excel, and basic functional knowledge of
QuickBooks or other field accounting software packages preferred
·
Strong verbal and written English skills required
Strong verbal and written English skills required
·
Applicant must be citizen of Tanzania
Applicant must be citizen of Tanzania
Deadline
to apply:
Friday, May 1st at 5pm EST. Applications will be considered upon submission.
Please submit your cover letter and CV as a one document Word or PDF e-mail
attachment to recruitment@yci.org with
“Tanzania HUBS Operations Manager” in the subject line. No phone calls about
the position can be accepted. We thank all applicants for their interest;
however only those selected for an interview will be contacted.
to apply:
Friday, May 1st at 5pm EST. Applications will be considered upon submission.
Please submit your cover letter and CV as a one document Word or PDF e-mail
attachment to recruitment@yci.org with
“Tanzania HUBS Operations Manager” in the subject line. No phone calls about
the position can be accepted. We thank all applicants for their interest;
however only those selected for an interview will be contacted.
