Description
The International Rescue
Committee (IRC) responds to the world’s worst humanitarian crises and helps
people to survive and rebuild their lives. Founded in 1933 at the request of
Albert Einstein, the IRC offers lifesaving care and life-changing assistance to
refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.
BACKGROUND: The IRC responded to
the earthquake of January 12, 2010, with a focus on the immediate needs of the
affected and displaced population in and around Port-Au-Prince. The program has
since transitioned from an emergency response to a country program with the
overall objective of accompanying Haiti towards its development. The IRC will
maintain the capacity to respond to emergencies, namely in the hurricane
season. The current program sectors in Haiti are: gender-based violence,
protection, child and youth protection and development, and environmental
health. The IRC Haiti Country Office is based in Port-au-Prince.
SCOPE OF WORK: The Senior Grants
Manager will work closely with the Haiti Country Director, while supporting the
three programs and finance unit. They will work with the grants units based in
IRC’s two headquarters offices in New York and London. This position will
contribute to identifying new funding sources, support proposal development,
channel new program opportunities, ensuring donor and internal compliance
procedures, and donor reporting.
Responsibilities:
The Senior Grants Manager’s work
will be divided into six primary areas of work: Visibility/Fund Development,
Proposals, Reporting, Compliance/Donor communications, and
Administrative/Other. The percentages of time and effort presented are meant to
be approximate and cumulative. Over the short-term, these will vary based on
factors such as proposal deadlines.
Visibility/Fund Development :
- Support the Country Director in donor representation or
other relevant meetings at the national level, with an emphasis on
European donor-led meetings. - Ensure IRC presence at both formal and informal NGO
networking opportunities. - Support the Country Director to aggressively seek
funding opportunities on the national level, in conjunction with
headquarters level (regional unit and technical units). - On a quarterly basis, liaise with the IRC NY external
relations team to create a calendar of IRC and external media stories
highlighting IRC Haiti’s successes. - On a regular basis, submit communications/media stories
to IRC NY and IRC UK’s external relations teams (1x/month for a long-form
story suitable for the IRC blog or external media; 1x/week for a
short-form story suitable for Facebook, Twitter, or Instagram). - Create communications documents for use in-country and
outside Haiti that highlight IRC Haiti’s accomplishments as a whole, in
specific sectors, and in specific projects.
Proposals :
- Coordinate the development of proposals for new projects
by working with program staff and ensuring proper review at the HQ level. - Review budgets, write budget narratives, edit proposals,
and ensure proper OTIS procedures are followed. - Monitor and support the use of management tools such as
FM01, Budget vs. Actual (BVA), purchasing, retro planning of activities
for the proper monitoring and the successful implementation of programs
and early warning in case of obstacles or challenges; - Liaise with NY and UK grant units in order to ensure
proposals meet internal standards, apply IRC Program Framework principles
and are donor compliant - Participate in all internal program strategy meetings
with senior management team - Participate in meetings with in-country donor
representatives to discuss ongoing and future programs
Reporting :
- Review all narrative reports before submission to the
donor. - Ensure that reports to donors are submitted on time;
that reports are coherent and accurate (quarterly, interim or final
reports); - Play a key role in Grant Opening and Closing meetings, as
well as monthly/regular grants management meetings which include
representation from each unit (finance, programs, logistics) and ensure
proper follow up of issues raised; - Provide final proofreading for all English-language
narrative reports
Donor Compliance :
- Act as focal point with donors in-country on grants
management issues for ongoing, past, and potential future projects. - Act as focal point with consortiums of which IRC Haiti
is a member. - Review donor agreements and coordinate their review with
the relevant IRC HQ office. - Ensure that grants are implemented in compliance with
IRC and relevant donor regulations - Maintain and update all hard- and soft-copy grant files
related to proposals. - Ensure that partnership and sub-grant related
administrative processes and procedures are consistently implemented
throughout the program, including pre-award compliance checks, agreements,
and disbursements and reporting.
Communication and Information
management/:
- Provide briefing papers and support development of
external communication tools as relevant for donor visits/meetings on IRC
Haiti as a whole and IRC Haiti programs in particular - To distribute and share with all IRC staff all
documentation (grant proposals, reports, budget etc) related to their
specific programs. - To act as an information resource on Haiti. In
connection with the Country Director, be able to provide informative and
varied articles from several sources regarding the current political,
socio-economic situation in the country - Attend inter cluster/sector and other coordinators
meeting on request of the Country Director or Program Coordinator
Administrative/Other:
- Act as main point of contact for New York and UK
offices, ensuring HQ staff are kept abreast of important issues affecting
the country program’s portfolio. - Field internal information requests on ongoing projects,
as well as external requests as needed. - Supervise the work of the Grants Officer and ensure that
he/she has opportunities to grow in his/her role and take on progressive
responsibility. - Ensure temporary coverage for the Grants Officer role
when he/she is out of the office.
Requirements:
- BA/BS/University degree and Master’s in international
affairs or related subject - At least two year experience working in relief or
development programs - Previous successful experience developing projects and
writing proposals for public donors - Excellent English written and verbal communications
skills and advanced proficiency in French; Fluency in French is a distinct
advantage - Working knowledge of budget development and management
- Ability to work in unstable security environments
- Experience working with international donors in
particular UN, US government, and European donors
Please follow this link to apply:
http://www.aplitrak.com/?adid=c2dyYW50LjU0MDk4LjM4MzBAaXJjLmFwbGl0cmFrLm…