Job
description
The
Position
Organizational
Background
CAWST, the Centre
for Affor
dable Water and Sanitation Technology, is a Canadian non-profit organization
focused on the principle that clean water changes lives. Safe water and basic
sanitation are fundamentals necessary to empower the world’s poorest people and
break the cycle of poverty. CAWST believes that the place to start is to teach
people the skills they need to have safe water in their homes. CAWST transfers
knowledge and skills to organizations and individuals in developing countries
through education, training and consulting services. This ever-expanding
network can motivate individual households to take action to meet their own
water and sanitation needs.
Since 2001, CAWST
has developed a network of almost 800 clients in 68 countries, who have
impacted 9.3 million people with access to better water or sanitation. We are
now expanding our reach and impact, with a target of 20 million people by 2020
with safe water or sanitation.
The CAWST team is
made up of over 35 people, with about 12 people who travel consistently
throughout the year. The Business Services (BS) team is responsible for governance,
HR, finances, office management, and IT. The BS team supports the organization
in its endeavour to support those in developing countries.
The Position Office Administrator (Full
time, permanent)
Reports to Director, Business Services
Position Summary
At CAWST, we are
passionate about what we do and we are seeking an energetic individual to join
our team. Our team has grown over the last year and our office has expanded
with it. We are seeking a service-oriented, conscientious and detail-oriented individual
who enjoys making a difference, being part of a team, and takes pride in their
careers. This role is a critical position, helping to ensure the smooth,
effective and efficient operation of CAWST and requires someone with maturity,
good judgement, and a service-oriented, ‘can do’ attitude for our fast-paced
office.
Responsibilities
While each staff
member is responsible for his/her general administrative activities, they need
support with certain items.
This position is responsible for the following responsibilities and for
identifying opportunities to improve processes and develop systems to better
optimize limited resources. This position will take ownership for the delivery
of day-to-day administrative activities as needed.
- Manage
a healthy and enjoyable environment by leading staff to maintain a clean,
well-functioning and presentable office. - Provide
administrative support, which includes responding to email enquiries,
phone, courier, and outgoing mail. - Manage
basic bookkeeping (cutting cheques, bank deposits, etc.). - Oversee
office supply inventory, including monitoring supply levels and placing
new orders with suppliers. - Manage
and update CAWST’s database of suppliers and members. - Lead
the Fund Development donation processes: - Database
management - Inputting
and processing donations - Issuing
tax receipts - Donor
renewals (list managements, mass mail-outs, create newsletters) - Increase
the CEO’s efficiency by managing schedules, expenses, travel arrangements,
accommodation, and contact management as well as other tasks as needed by
the CEO. - Support
Human Resource processes: - Orientation
- Search
job boards and manage database of human resource contacts - Provide
logistical support and manage RSVPs and stakeholder lists for CAWST
events, including the Annual General Meeting (AGM), Youth Summit, World
Water Day, Open House and internal CAWST events. - Coordinate
orders for marketing materials, including brochures, annual reports,
display boards, posters and other materials as required to promote CAWST’s
services and increase the organization’s public profile - Support
staff travel arrangements (travel files) - Scribe
and manage office meeting notes - Other
tasks to support the effectiveness of the organization, which vary
throughout the year.
The Person
Education
- Minimum
high school diploma.
Experience
- Proficient
in MS Office suite (Excel, PowerPoint, Outlook, Word) and Windows
operating system.
Skills and
Attributes
- Values
that match with CAWST’s organizational values: passion for empowerment and
desire to make a difference; high integrity; ethics; diversity - Solid
written and oral communications skills - Service-Oriented:
a team-player with a friendly, approachable, ‘can do’ attitude - Good
judgement: self-starter who can work independently and knows when to ask
questions - Entrepreneurial:
can work in a dynamic environment and is willing to take on new tasks to
get the job done - Independent:
a self-starter and able to work independently - Analytical
capability: can assess processes and make recommendations - Time
management: comfortable in a multi-dimensional role and can manage
multiple priorities - Second
language an asset
Compensation
These matters will
be discussed in a personal interview.
How
to apply
Apply by sending
your email and cover letter to CAWSTHR@cawst.org