EMB ORGANISATIONAL STRUCTURE ANALYSIS AND REVIEW
Location : Lilongwe,
MALAWI
MALAWI
Application Deadline : 02-Nov-14
Additional Category: Management
Type of Contract : Individual
Contract
Contract
Post Level : Inter
Languages Required : English
Duration of Initial Contract : 14 Working days
Expected Duration of Assignment : 14 Working days
Background
The United Nations Development Programme (UNDP) is
supporting Malawi’s electoral process through the Malawi Electoral Cycle
Support Project. In its 2012-2017 Strategic Plan the Malawi Electoral Commission
(MEC), an independent electoral management body mandated to administer, conduct
and supervise Malawi’s elections identified that the current structure of the
organization should be reviewed. A comprehensive study had been conducted in
2008 to establish a baseline for such an organizational restructuring, however,
since that time the recommendations of the report were not able to be
implemented. While the 2008 report maintains much of its value, after the
experience of two general elections (2009 and 2014) the report requires
updating based on the experience and lessons learned from the intervening
period.
supporting Malawi’s electoral process through the Malawi Electoral Cycle
Support Project. In its 2012-2017 Strategic Plan the Malawi Electoral Commission
(MEC), an independent electoral management body mandated to administer, conduct
and supervise Malawi’s elections identified that the current structure of the
organization should be reviewed. A comprehensive study had been conducted in
2008 to establish a baseline for such an organizational restructuring, however,
since that time the recommendations of the report were not able to be
implemented. While the 2008 report maintains much of its value, after the
experience of two general elections (2009 and 2014) the report requires
updating based on the experience and lessons learned from the intervening
period.
The focus of the required work is to therefore review,
analyze and update the 2008 report, encompassing the experience and strategic
goals of the MEC. The contractor will review available reports, conduct
participative interviews and consultations with relevant interlocutors
(primarily from within the MEC Commission and Secretariat, but inclusive of
other stakeholders) to update the 2008 report. The contractor will also
elaborate a sequenced road map of key activities to inform the implementation
of the restructuring process, identifying necessary options and recommendations
and present their findings and analysis to stakeholders.
analyze and update the 2008 report, encompassing the experience and strategic
goals of the MEC. The contractor will review available reports, conduct
participative interviews and consultations with relevant interlocutors
(primarily from within the MEC Commission and Secretariat, but inclusive of
other stakeholders) to update the 2008 report. The contractor will also
elaborate a sequenced road map of key activities to inform the implementation
of the restructuring process, identifying necessary options and recommendations
and present their findings and analysis to stakeholders.
UNDP is therefore seeking the services of a highly
experienced institutional analyst or change management specialist. Ideally, but
not essential, the contractor will have had some prior experience with
electoral management bodies.
experienced institutional analyst or change management specialist. Ideally, but
not essential, the contractor will have had some prior experience with
electoral management bodies.
Duties and Responsibilities
Responsibilities
Working under the overall guidance of UNDP and MEC,
the contractor will carry out the following:
the contractor will carry out the following:
- A desk review of the 2008 Report, Electoral
Commission Act and other studies and analysis on the mandate, structure
and performance of the MEC; - Research and identify any comparative experiences
in other countries that could be relevant for experience sharing with
Malawi; - Meet with key interlocutors from the MEC,
Government, development partners and other stakeholders to incorporate
their views, analysis and recommendations; - Conduct in-depth interviews with MEC
Commissioners and senior Secretariat managers; - Revise and update the 2008 Report, incorporating
salient analysis and recommendations; - Prepare a capacity building plan;
- Prepare an implementation report of key
activities, addressing sequencing and suggested schedules; - Deliver a presentation on the main updates of the
report.
Competencies
Corporate competencies:
- Promotes the vision, mission and strategic goals
of UNDP; - Demonstrate integrity by modelling the UN’s
values and ethical standards; - Displays cultural, gender, religion, race and age
sensitivity and adaptability.
Functional competencies:
- Excellent analytical skills;
- Excellent presentation skills;
- Excellent interviewing, facilitation and
presentation skills; and - Recruitment Qualifications;
- Excellent analytical skills;
- Ability to operate in a multicultural environment
with political sensitivity and an ability to meet deadlines; - Demonstrate a proven track record in the
strategic formulation and assessment of institutional structures; - Excellent interviewing, facilitation and
presentation skills; and recruitment qualifications.
Required Skills and Experience
Education:
- An advanced degree (Masters) in Business
Administration, Human Resource Management, Organizational Psychology or
Public Administration or equivalent professional experience.
Experience:
- A minimum of ten years of functionally related
professional experience; - Demonstrated experience of organizational
analysis and design; - Experience in electoral management bodies;
- Demonstrated experience in institutional
development and change management; - Demonstrated experience in organizational design
and analysis; - Demonstrated experience in strategic planning
activities; - Experience working in Africa and with national
institutions; - Demonstrated experience in the preparation and
delivery of presentations; - Demonstrated experience in institutional
development and change management; - Demonstrated experience in organizational design
and analysis; - Demonstrated experience in strategic planning
activities; - Experience working in Africa and with national
institutions.
Language:
- Excellent written and oral communication skills
in English.
IT Skills:
- Proficiency in MS Word, MS PowerPoint and MS
Excel.
Duration of the Consultancy
- The assignment is expected to take 2 weeks
effective from the signing of the contract and payments will be based on
deliverables as defined under section III above.
Payment Modalities:
- Payment to the contractor will be made upon
certification of satisfactory completion by the Senior Election Advisor of
the Project.
Financial proposal: Contracts based on daily fee:
- The financial proposal will specify the daily
fee, travel expenses and per diems quoted in separate line items, and
payments are made to the Individual Contractor based on the number of days
worked.
Travel:
- All envisaged travel costs must be included in
the financial proposal. This includes all travel to join duty station in
Blantyre, Malawi /repatriation travel. Transport within Malawi will be
provided by UNDP.
The consultant should have its own laptop
Evaluation of Criteria and Weighting
The contractor will be evaluated against a combination
of technical and financial criteria. The maximum score is 100% out of a total
score for the technical criteria that equals 70% and 30% for the financial
criterion.
of technical and financial criteria. The maximum score is 100% out of a total
score for the technical criteria that equals 70% and 30% for the financial
criterion.
The technical evaluation will include the following:
Cumulative analysis
Cumulative analysis
When using this weighted scoring method, the award of
the contract should be made to the individual consultant whose offer has been
evaluated and determined as:
the contract should be made to the individual consultant whose offer has been
evaluated and determined as:
- Responsive/compliant/acceptable, and
- Having received the highest score out of a
pre-determined set of weighted technical and financial criteria specific
to the solicitation; - Technical Criteria weight; [70];
- Financial Criteria weight; [30].
Technical weighted score of 70 points and maximum
points of 100 points:
points of 100 points:
- Criteria A educatonal background 15 maximum
points; - Criteria B Practical previous experience relevant
to the Terms of Reference 30 maximum points; - Criteria C Substantial professional knowledge and
experience in organisational design and analysis 25 maximum points; - Criteria D Substantial professional knowledge in
institutionaldevelopment 15 maximum points; - Criteria E Presentation and communication skills
10 maximum points; - Criteria F English language fluency 5 maximum
points.
Only candidates obtaining a minimum of 70 points in
the Technical Evaluation would be considered for the Financial Evaluation
the Technical Evaluation would be considered for the Financial Evaluation
The financial score for the financial proposal will be
calculated in the following manner:
calculated in the following manner:
- Sf 100 x Fm/F, in which Sf is the financial
score, Fm is the lowest price and F the price of the proposal under
consideration. - (Total Financial Maximum points 100 points);
- Total Score.
The technical score attained at by each proposal will
be used in determining the Total score as follows: The weights given to the
technical and financial proposals are: T= 0.7, F=0.3
be used in determining the Total score as follows: The weights given to the
technical and financial proposals are: T= 0.7, F=0.3
The Total score will be calculated by formula: TS T x
0.7 + F x 0.3
0.7 + F x 0.3
- TS – Is the total score of the proposal under
consideration? - T – is technical score of the proposal under
consideration; - F – is financial score of the proposal under
consideration.
Application procedure documents to be included when
submitting the proposals.
submitting the proposals.
Interested individual consultants must submit the
following documents/information to demonstrate their qualifications by the 9
November 2014 to the following email address: apply online www.jobs.undp.org
following documents/information to demonstrate their qualifications by the 9
November 2014 to the following email address: apply online www.jobs.undp.org
Technical Proposal: Explaining why they are the most
suitable for the work
suitable for the work
Provide a brief methodology on how they will approach
and conduct the work
and conduct the work
Financial Proposal
Personal CV and P11 Form including past experience in
similar projects and at least 3 references
similar projects and at least 3 references
UNDP is committed to achieving workforce diversity in
terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
terms of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
