Bike Co-op, Programs Manager Job Vacancy in Canada


Position: Programs Manager, AMS Bike
Co-op
Organization: Bike Co-op, Alma Mater Society of UBC Vancouver
http://bikecoop.ca/
Location: UBC Campus, Vancouver, British Columbia

Overview:

The Programs Manager (PM) of the AMS Bike Co-op directs programs and
outreach to engage the community in cycling education and promote
biking as a safe and sustainable means of transportation. Located at
the University of British Columbia, the AMS Bike Co-op is governed by
a student Board of Directors, who oversee and guide the vision and
mission of the Bike Co-op. The Programs Manager oversees operations
and works closely with t

he Bike Kitchen Manager (BKM) to provide
accessible cycling programs and services to the community.

The Programs Manager acts as the management and administrative core,
holding a leadership role in supporting the long-term development and
growth of the Bike Co-op. Focusing on the portfolios of Education and
Outreach, the Programs Manager strives to build strong community-based
programming, provide learning and personal growth opportunities for
students and community members, and spread awareness of cycling and
its benefits for community health, sustainability and social justice.

For more details on our programs and services, please visit bikecoop.ca.

The anticipated start date for this position is November 10, 2014.

Reports to: Board of Directors, AMS Bike Co-op
Supervises: Bike Co-op employees and volunteers
Employee status: Full-time, Permanent
Hours per week: 37.5 hours per week

$35,000 – $40,000 annually, commensurate with experience

The typical office hours for the Programs Manager are Monday-Friday,
10 am — 6 pm. Some evening and weekend work may be required. The
successful candidate must be available on Tuesdays Board Meetings from
5 pm — 6 pm

DUTIES AND RESPONSIBILITIES

General Management Duties:

Employee Management
• Supervises the work of the Bike Co-op’s Work Study positions,
employees that are hired by the Bike Co-op (not including the Bike
Kitchen)
• Manages human resources procedures for the Bike Co-op. Coordinates
employee hiring processes and job descriptions. Leads administration
of hiring processes.

Volunteer Management
• Supervises and provides support for the Bike Co-op’s volunteer leaders
• Manages general volunteer base, including training, communications,
scheduling and volunteer records

Programs Management
• Provides general oversight to all Bike Co-op programs and services
to ensure they are running effectively and to their fullest potential
• Coordinates registration for Bike Co-op workshops
• Schedules programs and outreach activities based on facility,
volunteer, staff and funding availability
• Meets regularly with the Bike Kitchen Manager to coordinate daily
operations and programming needs

Service and Resource Management
• Manages inventory and bookings for the Bike Co-op’s services
including the trailer bikes, loaner bikes and resource library.
• Manages maintenance and trouble call requests for the bike lockers
and bike cages services. Does shared administrative duties with other
Bike Co-op staff.
• Receives Cycling Initiative Grant applications on behalf of the
Board of Directors. Manages communications with applicants and
coordinating supporting documentation.

Administration Duties:

Data Management in CiviCRM
• Maintains the Bike Co-op’s database, ensuring it is up-to-date and
arranging for service when needed
• Maintains all records in CiviCRM and trains new staff/volunteers to
use the system

Financial
• Works in coordination with the Treasurer in coordinating the annual
operating budget
• Maintains internal bookkeeping system, keeping detailed records of
all expenses and incomes
• Leads grant application processes for core funders
• Coordinates any necessary reporting/documentation deliverables for
successfully obtained grants.
• Liaises with external contractors and ensures work falls within budget.

External Relations
• Acts as primary contact for external organizations, including
cycling advocacy groups, UBC departments and the AMS.
• Acts as a resource to connect Board Members to community partners,
facilitating collaboration when relevant and supporting and assisting
with projects as needed.
• Liaises with relevant groups to increase awareness of the Bike
Kitchen and Bike Co-op and manage collaboration.

Strategic and Operational Planning
• Meets regularly with the President, Vice-President and Bike Kitchen
Manager to coordinate operations and strategic, long-term planning.
• Provides guidance on strategic planning to the Board of Directors,
advising on feasibility of projects and initiatives.
• Coordinates the Annual Report, which reflects strategic and
operational growth for the prior year, as well as additional quarterly
reports as needed.

QUALIFICATIONS & EXPERIENCE

* 2-3 years management and/or leadership experience
* Experience managing staff, including hiring, scheduling and supervision
* Experience with volunteer management and engagement
* Experience with community program development, administration and
facilitation
* Understanding of and commitment to anti-oppressive values and social justice
* Excellent organizational skills, including database and record keeping
* Experience with budgeting and financial oversight
* Experience with grant writing, with proven experience at
successfully obtaining funding and following through on documentation
and reporting deliverables
* Knowledge of the cycling community
* Strong interpersonal skills and an ability to understand and
appreciate different perspectives
* Strong, professional communication skills (both written and verbal)

Assets
* Experience working with post-secondary students
* Experience working with non-profit organizations
* Experience with basic bookkeeping
* Experience with web editing and design
* Experience with Adobe Design Suite
* Experience using CiviCRM or similar database program
* Knowledge of basic bike repair

TO APPLY:

To apply for this position, please submit your cover letter and résumé
by email to programs (at) bikecoop.ca, to the attention of
Jean-François Caron, Vice-President, AMS Bike Co-op.

Application Deadline: Monday, October 20, 2014

The AMS is an equal opportunity employer. For more information, please
visit http://www.ams.ubc.ca. Thank you for your interest!

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