Uganda Christian University Administrative Assistant Job Vacancy in Uganda

• Oversee and carry out various daily
departmental administrative functions.
• Perform regular secretarial duties for the
department: answer phone calls,
type correspondence (including email), order office supplies, maintain the
office appointment calendar,
screen incoming mail, arrange departmental meetings, photocopy materials, etc.
• Coordinate, initiate, prepare and monitor
various administrative /operations forms, ensuring timely completion of
documents.
• Organize and maintain departmental files
and records using computer software.
• Develop and maintain, using computer software, various logs and
other record-keeping systems related to assigned functions.
• Ensure proper registration of USP students
into the University system.
• Coordinate logistics for USP departmental courses including attendance sheets, student reading reports, and
meeting with class representatives.
• Coordinate with lecturers of USP courses regarding time table, assignments, readings and other course related
issues.
• Coordinate academic speakers and field
trips.
• Assist with USP travel, including advance
planning and logistics coordination as well as participation on trips as
determined by supervisor.
• Assist with practicum placements and
coordination with practicum sites.
• Confer regularly with immediate supervisor,
other departmental/University personnel and/or individuals outside the
University to plan and coordinate activities, exchange information and resolve
problems.
• Perform other related duties as assigned.

 Requirements:

• Be a committed Christian.

• Have a good bachelor’s degree (required).

• Have 2 years of work experience.

• Demonstrate excellent command of written
and oral English.

• Have good computer skills, particularly Microsoft Word and Excel.

• Have good interpersonal skills and the
ability to deal professionally in a cross-cultural work environment.

• Be willing to work flexible hours including
evenings, weekends and overnight travel and be available by phone outside of
normal office hours.

• Be willing to reside in the Mukono area.

How to Apply:

Send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum
Vitae and three references.

Attach two (2) copies of academic and professional certificates and transcripts

To:
The Director of Human Resource
& Administration,
Uganda Christian University,
Pilkington Building,
Po Box 4,
Mukono

Only short listed candidates will be contacted