SONARWA Life Assurance Company Ltd Personal Assistant and Drivers Jobs Vacancies in Kigali, Rwanda

SONARWA
LIFE ASSURANCE COMPANY Ltd, a sister Company of SONARWA GENERAL ASSURANCE
COMPANY Ltd, wishes to recruit highly skilled, qualified, dedicated and
experienced

candidate to fill the following positions:

TYPE OF STAFF REQUIRED		ROLE PURPOSE and MAIN RESPONSIBILITIES	REQUIREMENTS
Personal Assistant to MD(1 position)	To provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director/CEO, helping him to manage and prioritize his time. MAIN RESPONSIBILITIES •Manage the office of the MD/CEO •Keep and maintain accurate record of paper and electronic correspondences on behalf of the MD/CEO. Including keeping and retrieving of all work files, •Prepare correspondence on behalf of the M)/L;LO, including drafting of general replies, •Take minute of meetings as may be required and complete relevant research on behalf of the MD/CEO, •Manage and maintain the MD/CEO’s diary and ensure that all diary commitments are effectively managed, •Conduct periodical diary meetings with the MD/CEO to discuss •Schedule on behalf of the MD/CEO, meetings between him and his direct reports, groups, and committees including external, to which he is a member, •Ensure that guests meeting with the MD/CEO are well taken care of, •Filter general information, queries, phone calls and invitations to the MD/CEO, directly redirecting or taking forward such contact as appropriate, •Manage the process of “calling for briefing” on behalf of the MD/ CEO from start to finish to ensure that he is fully prepared for all engagements, •Provide a service that is in line with the MD/CEO’s work habits and preferences that he is fully prepared for all engagement, •When the CEO is absent, the post-holder will be expected to use any down-time to explore and implement improvements to the way the CEO’s office is managed,		Bachelor Degree in Secretarial sciences, Social sciences, public administration, Linguistics or related field Minimum of 3 years experience as a Personal Assistant in a large Organization with ability to use tact, judgment and discretion in handling internal and external contact KNOWLEDGE & SKILLS Excellent oral and written communication skills Proficient in the use of Ms Word, Excel, PowerPoint and outlook. Must be very smart and possess organizational skills, ability to multi task and organize others and sensitive matters OTHER JOB REQUIREMENTS The post-holder will fulfill specific job function, but will be expected to develop a good understanding of the office of the MD/CEO and be able to confidently work on matters of Board of Directors / Board Committees if need be and when necessary with the Company Secretary. The post-holder should expect that he/she will be required to work flexibly with the CEO sometimes in a longer than normal day. He/she may also be contacted by the CEO out of normal office hours to deal with unexpected events.
Driver for the Managing Director (1 position)		Drive keeping the road safety regulations all the times. •Be punctual and be at least 15 minutes to the designated time and place. •Display a good behavior, excellent manners and helping attitude. •Maintain strict confidentiality on all conversations and information heard during transport assignments. •Arrange for vehicle care and maintenance (i.e. oil change, tire rotation, cleaning, etc.). •Candidate should be smart, attentive and available on immediate call basis at any time including weekends and public holidays.	Secondary school level At least 4 years’ experience as executive driver for Top management: Chairman, CEO, MD Good communication skills with ability to speak and read English & Kinyarwanda. Should have a Driving Licence Category B

How To
Apply

Both male
and female candidates are encouraged for the position of Personal Assistant to
the Managing Director.

Interested
candidates should deliver updated curriculum vitae with 3 referees, academic
transcripts, and application letter, addressed to the Head, Human Resources at
the following e-mail address: recruitment@sonarwa.co.rw . Copies will be
submitted to the reception of SONARWA Life Assurance Company Ltd.

The
deadline for receiving applications is 10th February, 2014 at
2.00pm

Done in
Kigali, 31st January, 2014

Head,
Human Resources