TERMS OF REFERENCE TO HIRE A FSDRPI PROCUREMENT OFFICER
1. BACKGROUND INFORMATION
The EAC Financial Sector Development and Regionalization Project I (EAC – FSDRP
I), which is funded by a $ 16 million IDA grant, became effective in June 2011.
The project aims to support the development of the East African financial
sector, through the establishment of a single market in financial services.
Creation of a single financial services market, will also contribute to
realization of the Common Market Protocol, by facilitating the attainment of
the four freedoms i.e. movement of goods, labour, services and capital.
Under FSDRP I, the Project Administration Team (PAT) has begun work to
establish
foundations for EAC financial sector regionalization through; establishing core
capacity at the institutional level to support the EAC financial sector
integration process; producing EAC model directives for financial sector laws and regulations; and achieving early
wins in regional integration of market infrastructure.
The FSDRP I is structured into six components. The components are: (i)
financial inclusion and strengthening market participants (ii) harmonization of
financial laws and regulations against common standards; (iii) mutual recognition
of supervisors; (iv) integration of financial market infrastructures; (v)
development of a regional bond market; and (vi) capacity building.
2. MAIN PURPOSE OF THE ASSIGNMENT
The main objective of the assignment is to develop and implement a cost effective
procurement management system including procurement plans in accordance with
the EAC Secretariat and World Bank Procurement Guidelines. The Procurement
Officer will report to the Procurement Specialist.
3. DUTIES AND RESPONSIBILITIES
The key responsibilities of the Procurement Officer will include:
a) Preparing General Procurement Notice (GPN) and Special Procurement Notices
(SPNs) and getting them published in UN Development Business and local and
international newspapers, in accordance with the World Bank Procurement/
Consultancy Guidelines;
b) Preparing and updating of annual procurement plan and submitting to the EAC
Secretariat and the World Bank for approval;
c) Participating in the procurement meetings to ensure compliance with EAC
Secretariat procurement guidelines;
d) Preparing bidding documents in accordance with the EAC Secretariat standards
and
procedures, and obtaining no-objections from the World Bank;
e) Preparing and finalizing Request for Proposals packages;
f) Issuing the bidding documents to the potential bidders;
g) Drafting contracts for procurement of consultancy services, goods and
trainings
under the project in accordance with the World Bank guidelines;
h) Preparing monthly procurement status reports in collaboration with the
Procurement Specialist;
i) Filling and keeping records of all documents for audit and World Bank
post-reviews;
j) Ensuring implementation and compliance with the provisions of the legal
agreements between the EAC Secretariat and the World Bank with the Project
Operation Manual;
k) Taking other actions necessary to facilitate the effective and timely
implementation
of the project;
l) Conduct all procurements in accordance with the Procurement Plan approved by
the
EAC and the World Bank;
m) Preparing the quarterly procurement monitoring reports to the World Bank
within
30 days from the end of the quarter;
n) Prepare advertisements of bid opportunities, issuing bid documents to the
bidders
and receiving bids;
o) Preparation of technical specifications, Terms of Reference, and relevant
inputs for
bidding documents and request for proposals;
p) Compile, developing and maintaining information on material and service
costs,
suppliers and products;
q) Maintain and ensure safe custody of procurement and disposal records.
r) Perform any other duties as may be assigned by the Procurement Specialist.
4. QUALIFICATION AND EXPERIENCE
a) Bachelor’s Degree in business, economics, law, engineering, or other
related field with relevant training in procurement. possession of a Master´s Degree will be
considered as an added advantage
b) Minimum of 3 years’ experience in executing procurement of goods and
consultancy services,
c) Good communications and team-working skills;
d) Experience on World Bank Projects is an added advantage;
e) Excellent computer skills including Microsoft Office tools and data
management;
f) And excellent knowledge of spoken and written English.
g) Experience on donor funded projects e.g. World Bank, Africa Development
Bank, etc. shall be considered as an added advantage.
5. TERMS AND CONDITIONS OF SERVICE
This is an EAC-FSDRP project position supported by Donor Funds, and is a
non-established position for which contract terms are limited to the period of the project, and
may be renewed subject to extension of the funding. The Procurement Officer
will be recruited by the EAC Secretariat for an initial period of ten (10)
months and the contract may be renewed contingent upon project budgeting and a
satisfactory performance evaluation. Attractive consolidated remuneration
packages for fixed contract positions will be paid in accordance with the
EACFSDRP budget.
6. How to Apply
Suitably qualified candidates should submit their applications quoting the
reference number of the position applied for, by registered mail, courier service, e-mail (all soft
copies should be in MS Word) or dispatch together with Curriculum Vitae, copies of both academic
and professional certificates and testimonials, names and addresses of three
referees, and day time telephone/cell phone contact details to:
Angela Katama
Project Manager
East African Community/Financial Sector Development
and Regionalization Project
Arusha International Conference Centre (AICC)
Kilimanjaro Wing, 6th Floor, room 664
P.O. Box 1096
Arusha – Tanzania.
E-mail: akatama@eachq.org
abavugiruhoze@eachq.org
To be received not later than June 3rd, 2013
