International Criminal Tribunal for Rwanda Archivist Project Manager Job Vacancy in Arusha, Tanzania

Job Title: ARCHIVIST
PROJECT MANAGER, P3
Department/ Office: International Criminal Tribunal for Rwanda
Duty Station: ARUSHA
Posting Period: 30 November
2012-30 December 2012
Job Opening number: 12-IMA-ICTR-25231-R-ARUSHA (R)
United Nations Core Values: Integrity,
Professionalism, Respect for Diversity
Organizational Setting and Reporting
International Criminal Tribunal for Rwanda. Office
of the Registrar, Archives and Records Management Working Group, Arusha,
Tanzania
Responsibilities
Under the overall general supervision of the Deputy
Registrar and the direct supervision of the Chief of Information and Technology
Services Section, the incumbent will provide the following services:
. Overall responsibilities for the paper archiving
project across the ICTR. Develop a global strategy and methodology for ICTR
paper archives. Plan a phased transfer of the paper archives to the Arusha
Branch of The International Residual Mechanism for Criminal Tribunals (IRMCT).
. Formulates strategy and implements projects for
the management of ICTR records including born-digital records.
. Manages records accession and disposition functions
by applying the life-cycle concept to information assets, including appraisal
by liaising with records-originating offices regarding the transfer and/or
disposal of their records; assure that retention schedules, registration and
physical aspects of records transfers meet established standards.
. Assists in programme administration, including
provision of assistance to or supervision of contractual employees staff,
formulation of consultant and institutional contracts and subsequent
implementation and development of the programme budget, etc;
. In coordination with the originating offices,
participates in the appraisal and analysis of the collections. Apply approved
records retention schedules and security classifications and determine office
of records.
. Organizes trainings for head of sections;
archives support staff and sections focal points. Continuously mentor junior
staff under supervision.
. Provides regular progress reports to the Archives
and Records Management Working Group.
. Undertakes research and access request from
authorized users on archives holdings.
. Performs other related duties, as required.
Competencies
Professionalism :
Knowledge of information management and record
keeping. Ability to provide maintenance and disposition of records, including
appraisal and migration management; records preservation and description; and
research practices. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
Communication:
  • Speaks and writes clearly and effectively
  • Listens to others, correctly interprets
    messages from others and responds appropriately
  • Asks questions to clarify, and exhibits
    interest in having two-way communication
  • Tailors language, tone, style and format to
    match the audience
  • Demonstrates openness in sharing information
    and keeping people informed Teamwork:
  • Works collaboratively with colleagues to
    achieve organizational goals
  • Solicits input by genuinely valuing others’
    ideas and expertise; is willing to learn from others
  • Places team agenda before personal agenda
  • Supports and acts in accordance with final
    group decision, even when such decisions may not entirely reflect own
    position
  • Shares credit for team accomplishments and
    accepts joint responsibility for team shortcomings Planning &
    Organizing:
  • Develops clear goals that are consistent with
    agreed strategies
  • Identifies priority activities and
    assignments; adjusts priorities as required
  • Allocates appropriate amount of time and
    resources for completing work
  • Foresees risks and allows for contingencies
    when planning
  • Monitors and adjusts plans and actions as
    necessary
  • Uses time efficiently Technological Awareness:
  • Keeps abreast of available technology
  • Understands applicability and limitations of
    technology to the work of the office
  • Actively seeks to apply technology to
    appropriate tasks
  • Shows willingness to learn new technology
    Commitment to Continuous Learning:
  • Keeps abreast of new developments in own
    occupation/profession
  • Actively seeks to develop oneself
    professionally and personally
  • Contributes to the learning of colleagues and
    subordinates
  • Shows willingness to learn from others
  • Seeks feedback to learn and improve Managing
    Performance:
  • Delegates the appropriate responsibility,
    accountability and decision-making authority
  • Makes sure that roles, responsibilities and
    reporting lines are clear to each staff member
  • Accurately judges the amount of time and
    resources needed to accomplish a task and matches task to skills
  • Monitors progress against milestones and
    deadlines
  • Regularly discusses performance and provides
    feedback and coaching to staff
  • Encourages risk-taking and supports creativity
    and initiative
  • Actively supports the development and career
    aspirations of staff
  • Appraises performance fairly
Education
Advanced university degree (Master’s degree or
equivalent) in Archives, Information mangement, Library or related area. A
first-level university degree in combination with seven years experience may be
accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible
experience in archives management, records management, library, information
management or related area. An experience of work in a legal environment will
be an added advantage.
A familiarity with the cases of the ICTR would be a
definite asset. A demonstrated understanding of the importance of
confidentiality and security at the ICTR is required.
Experience in managing an organisation wide project
will be an added advantage.
Languages
Fluency in one of the working languages of the UN
Secretariat, English or French, (both oral and written) is required; knowledge
of the other is desirable.
Assessment Method
The short-listed candidates will be required to do
a competency based interview.
Special Notice
Extension of the appointment is subject to
Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers In accordance
with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations – Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY
STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR
TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
APPLICANTS’ BANK ACCOUNTS.
Closing Date: Sunday, 30 December 2012

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