Administrative Assistant – Reception
To be based in Nairobi, Kenya.
Under the supervision of the Human Resource Manager, the Administrative Assistant- Reception will provide full time front office and administrative support to the functions of the administration and operations team.
Major duties will include but not limited to:
• Receiving and guiding all visitors to WWF-ESARPO/KCO;
• providing general information to visitors about WWF-ESARPO and where possible about the network;
• undertake all switchboard operations;
• monitor the fax machine for all incoming and outgoing faxes.
• liaising with the Finance department, analyze all the telephone/fax bills monthly with a view to ensuring that costs are properly charged to the relevant cost centre;
• under the direction of the Operations department, assist in the typing of the custom documents;
• ensure the faxing of travel authorization forms and forwarding the same to Finance department, linking with travel agents for tickets;
• working closely with the Operation department coordinate office errands and transport requests;
• ensure that all office equipment are in good working conditions, reporting any breakdown promptly.
The incumbent must possess:
• Secretarial/Front Office qualifications with a minimum of 3 years experience in a busy office;
• Diploma in Business Administration would be an added advantage;
• Excellent computer applications knowledge e.g. MS office;
• Excellent use of email systems;
• good physical outlook with excellent interpersonal skills, a pleasant personality with ability to work in teams in a multi-cultural environment;
• excellent computer skills; fluency in English and Kiswahili;
• adherence to WWF’s values, which are: Optimistic, Engaging, Determined and Knowledgeable.
Interested candidates who meet the above requirements should email a cover letter and CV to the Human Resource Manager, WWF-KCO – HResource@wwfesarpo.org not later than 28 October 2011.
