Kenya would like to recruit a Protocol Assistant on a service contract
(SB3).
Background
The Protocol Assistant will act as liaison between UNDP and the Kenya
Government Departments, namely, Ministry of Foreign Affairs, Immigration
Department, Kenya Revenue Authority and the Registrar of Motor Vehicles,
handling documents and issues related to immigration, duty-free and tax
provisions of the Host Country Agreement for UNDP, as well as its eligible
staff.
Position Information
Under the guidance and direct supervision of the Operations Manager, Protocol
Assistant shall
- build and
sustain cordial relationships with key officials in Government departments
involved with the execution of immigration formalities, duty-free and tax
exemption privileges according to the Host Country Agreement between UNDP
and the Government of Kenya; - provide regular
briefs to CO Operations teams on immigration formalities, duty free and
tax exemption privileges and ensures that the information is continuously
updated to guide staff in completing relevant host country forms governing
various privileges and exemptions; - monitor status
of documents submitted to government authorities to ensure efficient and
timely provision services; - maintain and
ensure accuracy of the data stored in the electronic database and update
the filing system, containing relevant information relating to
staff/dependants, their entitlements and vehicles and ensure quick
retrieval of required information; - track the expiry
dates of documents in conjunction with Operations teams so as to remind
the relevant staff member to initiate action for renewal of the same in
good time.
- Completion of
secondary school education; specialized certification in administration,
protocol, logistics, diplomacy or related field. - University
Degree in business administration or related field would be desirable, but
is not a requirement.
- At least 5 years
of general administrative experience at national or international level. - Ability to work
with computer and office software packages (MS Office, internet, etc). - Experience
working with web based management systems is essential Knowledge of UN and
GOK protocol, immigration, customs and excise processes and procedures. - Knowledge of
government policies, working methods and practices.
Procedure
Interested and qualified persons should apply using the UNDP Kenya
e-Recruitment portal located at http://www.ke.undp.org on or before 4 November
2011.
Select “UNDP vacancies” United Nations Development Programme 2 and click on
‘erecruit.echosystems.net’.
Applicants are required to fill and sign a Personal History Form (P11) Form and
submit it together with their online application.
Applications received via other means will not be accepted.
Additional considerations
- Applications
received after the deadline will not be considered. - UNDP will only
be able to respond to those applications in which there is further
interest. - Preference will
be given to qualified female candidates - UNDP as a matter
of practice does not charge any application, processing or training fee at
any stage of the recruitment.
you have any questions as to vacancy announcements you have received please
refer to the UNDP website “UNDP is an equal opportunity employer which strives
to achieve overall balance in its staffing patterns”.