UNDP Kenya Protocol Assistant Job Vacancy in Kenya

UNDP
Kenya would like to recruit a Protocol Assistant on a service contract
(SB3).

Background

The Protocol Assistant will act as liaison between UNDP and the Kenya
Government Departments, namely, Ministry of Foreign Affairs, Immigration
Department, Kenya Revenue Authority and the Registrar of Motor Vehicles,
handling documents and issues related to immigration, duty-free and tax
provisions of the Host Country Agreement for UNDP, as well as its eligible
staff.

Position Information

Under the guidance and direct supervision of the Operations Manager, Protocol
Assistant shall

  • build and
    sustain cordial relationships with key officials in Government departments
    involved with the execution of immigration formalities, duty-free and tax
    exemption privileges according to the Host Country Agreement between UNDP
    and the Government of Kenya;
  • provide regular
    briefs to CO Operations teams on immigration formalities, duty free and
    tax exemption privileges and ensures that the information is continuously
    updated to guide staff in completing relevant host country forms governing
    various privileges and exemptions;
  • monitor status
    of documents submitted to government authorities to ensure efficient and
    timely provision services;
  • maintain and
    ensure accuracy of the data stored in the electronic database and update
    the filing system, containing relevant information relating to
    staff/dependants, their entitlements and vehicles and ensure quick
    retrieval of required information;
  • track the expiry
    dates of documents in conjunction with Operations teams so as to remind
    the relevant staff member to initiate action for renewal of the same in
    good time.
Qualifications
  • Completion of
    secondary school education; specialized certification in administration,
    protocol, logistics, diplomacy or related field.
  • University
    Degree in business administration or related field would be desirable, but
    is not a requirement.
Experience
  • At least 5 years
    of general administrative experience at national or international level.
  • Ability to work
    with computer and office software packages (MS Office, internet, etc).
  • Experience
    working with web based management systems is essential Knowledge of UN and
    GOK protocol, immigration, customs and excise processes and procedures.
  • Knowledge of
    government policies, working methods and practices.
Application
Procedure

Interested and qualified persons should apply using the UNDP Kenya
e-Recruitment portal located at http://www.ke.undp.org on or before 4 November
2011.

Select “UNDP vacancies” United Nations Development Programme 2 and click on
‘erecruit.echosystems.net’.

Applicants are required to fill and sign a Personal History Form (P11) Form and
submit it together with their online application.

Applications received via other means will not be accepted.

Additional considerations

  1. Applications
    received after the deadline will not be considered.
  2. UNDP will only
    be able to respond to those applications in which there is further
    interest.
  3. Preference will
    be given to qualified female candidates
  4. UNDP as a matter
    of practice does not charge any application, processing or training fee at
    any stage of the recruitment.
If
you have any questions as to vacancy announcements you have received please
refer to the UNDP website “UNDP is an equal opportunity employer which strives
to achieve overall balance in its staffing patterns”.

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