Schedule I – Job Description: Administrator
Tasks:
Administration (50%)
• Coordinate all day-to-day operations in the areas of technology, facilities, finance, human resources, logistics, Company relations and marketing
• Implement confidentiality and security procedures for company information
• Provide company and office orientation for new employees, Employees and suppliers
• Project a professional company image through in-person, email and phone interaction
• Handle communications including press releases and regular updating and linking of the website
• Handle inquiries and respond to partners, visitors’ and Company’s’ needs
• Provide general administrative support including correspondence, photocopying, mailing, sorting and filing
• Maintain contact databases and hard copy and electronic filing systems
• Coordinate all office logistics, courier services, procurement and facility maintenance
• Create and maintain records for human resources, logistics, facilities, finance and projects
• Set up, coordinate and keep records of internal and external meetings and events including presentations and board meetings for directors
• Coordinate, streamline and automate personal and logistical affairs of the directors
• Supervise suppliers and subordinate staff and support peers and seniors as needed
Finance and Accounting (25%)
• Coordinate company accounting and auditing and ensure ongoing regulatory compliance
• Continuously assess and improve the Company’s resource allocation and operations to ensure their effectiveness and cost efficiency
• Ensure that procedures, contracts and templates affecting human resources, information management, facilities and administration are current, comply with Kenyan law and are enforced consistently
Project Support (25%)
• Coordinate research projects including recruiting, monitoring and evaluation of field staff
• Manage all aspects of company training programs including event management
• Draft and compile project reports and studies including internet and field research, creation of maps, tables and graphs
• Prepare project budgets and spreadsheets at the company and project levels
• Coordinate all aspects of investor relations for syndicates including road shows, exhibitions and websites
• Provide transaction, logistical and administrative support to company projects as needed
• Any other tasks assigned
Requirements:
• Excellent communication skills in spoken and written Business English
• Personal drive, integrity, initiative, resourcefulness and cross-cultural sensitivity
• A ‘doer’ with attention to detail, time-keeping, dependability, a sense of urgency and enthusiasm for ‘pitching in’ in any role required
• Meticulous grooming and decorum
• Leadership skills and personal ambition to help build company into profitable enterprise
• Preference for small company with strong growth potential
• Bachelor’s degree in finance, commerce, management or related field strongly preferred
• CPA(K) or accounting qualification and experience strongly preferred
• Overseas training or work experience preferred
How To Apply
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to send their applications with detailed CV names and contacts of 3 referees, current telephone number and email address to:
Only short listed candidates will be contacted.
